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  • Purchase to Pay Officer at British Council

  • Posted on: 17 October, 2018 Deadline: 30 October, 2018
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  • The British Council is the world's leading cultural relations organization and creates opportunities for people in the UK and worldwide to understand each other, to work together and learn from one another. We see this as crucial to building secure, more prosperous and sustainable futures for us all. We build trust and understanding between different countries and cultures and develop strong international links that are of benefit to people in Britain and the rest of the world.

    Purchase to Pay Officer

     

    Role Type: Advisory, Policy & Expertise
    Pay Band: PB 4 - H
    Duration: Indefinite contract
    Reports to: Facilities manager

    Role Purpose

    • To provide accurate and timely administrative support to the Nigeria Facilities Function in the areas of procurement, master data management, contracts database management and the broader supplier management process.

    Geopolitical/SBU/Function Overview

    • The British Council Nigeria, as part of the Sub-Saharan Africa (SSA) region, is in the process of transition to new procurement processes in line with a new corporate approach.
    • This includes strong aspirations for improvement in the areas of compliance, data management, and best-practice management of suppliers and contracts.
    • In line with expansion in the Nigeria operation overall, the Facilities function is also growing and introducing new approaches to best practice, and as a result requires strong administrative support to its procurement processes.       

    Main Accountabilities
    Finance data entry and procurement administration:

    • Ensure the corporate procurement policy and external financial regulations and procurement policies and processes are met in all aspects of the role
    • Check that Purchase Requests received from the Facilities unit comply with British Council corporate procurement policy
    • Classify purchase requests into Purchase Order or Intercompany Purchase Order and convert into systems requests with full accuracy
    • Follow up with the Facilities unit on the timely receipt of accurate original invoices
    • Reconcile or resolve value discrepancies
    • Act as contact point between the Finance and Facilities units re payment
    • Follow up on downpayments and operational advances clearance in line with corporate policy

    Master data & new vendor requests:

    • Ensure Facilities team purchase requests are approved for Purchase Order creation against an ASL supplier, and challenge where a suitable preferred supplier exists
    • Support the vendor registration process for new Facilities vendors in Abuja by making site visits as part of the due diligence audit requirements.

    Supplier management process:

    • Gather data on direct supplier feedback and update feedback records

    Key Relationships
    Internal:

    • Deputy Director Operations
    • Heads of Facilities and Finance, Nigeria
    • Nigeria Facilities Teams (PR originators)

    External:

    • Vendors/ suppliers

    Role Requirements
    Threshold requirements:

    • Passport requirements/ Right to work in country Must have the right to live and work in Nigeria     Shortlisting       
    • Direct contact or managing staff working with children?

    Person Specification
    Language requirements (DELETE IF NOT APPROPRIATE):

    Minimum / Essential:

    • Fluency in written and spoken English
    • Shortlisted candidates will need to demonstrate that they meet the required standard through the APTIS test which will be administered as part of the recruitment and selection
    • Fluent level of spoken and written English – level B2

    Qualifications
    Minimum / Essential:

    • University Degree or equivalent.

    Role Specific Knowledge & Experience
    Minimum / Essential:

    • Minimum of 2 years administration work experience in procurement and / or finance

    Role-specific Skills and British Council Core Skills
    Minimum / Essential:

    • Managing Finance and Resources (Level 1): uses Resources efficiently in own role and complies with financial rules and procedures
    • Communicating & influencing (Level 1): communicates clearly & effectively
    • Planning & organization (Level 1): is methodical
    • Analysing Data & Problems (Level 1): is systematic & diligent
    • Ability to work numerically at speed, with full accuracy in data entry and strong clerical checking skills
    • Basic administrative and financial skills with demonstrable attention to detail.

    Desirable:

    • Good knowledge of the British Council procurement policy
    • Operational use of Payable purchase to pay within SAP

    Assessment Stage:

    • Shortlisting and interview
    • Post-shortlisting assessment of clerical skills ability       

    British Council Behaviours

    • Connecting with Others (Essential): Interview
    • Being Accountable (Essential)
    • Working Together (Essential)
    • Making it Happen (Essential)       
    • Shaping the Future (Essential): Required for the role but not used in recruitment
    • Creating Shared Purpose (Essential): Required for the role but not used in recruitment.

    Salary
    NGN 340,331 Gross monthly salary.

    Method of Application


    Click here to download Job Details (pdf)

    Click here to download BC Behaviour (pdf)

    Click here to download BC Core Skills (pdf)

    Interested and qualified? Go to British Council career website on jobs.britishcouncil.org to apply

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