HR and Admin Representative at LifeBank

About the role

The HR and Admin Representative will be responsible for day-to-day administrative and HR functions within LifeBank.

Key Responsibilities

• Provides job candidates by publishing job ads, screening, interviewing and shortlisting candidates and removing the job ads
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases
• Orients new employees by providing orientation information packs; reviewing company policies; and gathering other payroll information;
• Documents human resources actions by completing forms, reports, logs, and records.
• Assist payroll unit by providing relevant employee information (e.g. leave of absence, sick days and work schedules)
• Answer employees queries about HR-related issues
• Develop training and onboarding material
• Prepare reports and presentations on HR-related metrics like total number of hires by departments, turnover rates etc
• Write and distribute email, correspondence memos, letters and forms
• Develop and maintain employees filing system
• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
• Implement and monitor programs as directed by management, and see the programs through to completion
• Maintenance of office equipment, including computers, copy machines etc
• Maintain office supplies by checking inventory and order items
• Maintain a safe and clean working environment

REQUIREMENTS

Educational Qualification

• Bsc/HND in any related field of study.

Experience

• 1-3 years experience in a similar role

Skills and Abilities

• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Ability to build and maintain effective relationships at all levels
• Excellent organization, planning and coordination skills
• Good intuitive, negotiating and analytical skills
• Ability to work with minimal supervision
• Proficient in the use of Microsoft office tools
• Good written and verbal communication skills
• Must be able to prepare management reports and correspondence

Personal Attributes

• Attention to details
• Ability to work well with others and influence others

Work Environment

• Use of Computer and office equipment
• Work in the office
• Will be required to write reports and prepare documents

Reporting Relationships

• Operations Lead and CEO