Office Assistant at Discovery Cycle Professionals

Details:

Job Description

General Purpose

Provides administrative, secretarial and clerical support to others in the office and maintain an efficient office environment.

Main Job Tasks and Responsibilities

• Answer phones and transfer to the appropriate staff members and also take and distribute accurate messages
• Greet public and clients and direct them to the correct staff member
• Coordinate messenger and courier service and receive, sort and distribute incoming mail
• Monitor incoming emails and answer or forward as required
• Fax, scan and copy documents and prepare outgoing mail for distribution
• Maintain office filing and storage systems and retrieve information when requested
• Update and maintain databases such as mailing lists, contact lists and client information
• Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards and maintain internal staff contact lists
• Type documents, reports and correspondence
• Co-ordinate and organize appointments and meetings and assist with event planning and implementation
• Monitor and maintain office supplies and ensure office equipment is properly maintained and serviced
• Perform work related errands as requested such as going to the post office and bank
• Keep office area clean and tidy

Education and Experience

• High school diploma or equivalent
• Previous office experience may be requested but this can also be entry level position
• Competent computer skills including MS office or equivalent
• Internet skills including use of e-mails, group messaging and data collection
• Numeracy and literacy skills

Key Competencies

• Organization and planning skills
• Work management and prioritizing skills
• Verbal and written communication skills
• Problem solving ability
• Attention to detail
• Accuracy, flexibility, reliability and teamwork