Capital Logistician at Premiere Urgence Internationale (PUI)

General objective
The overall purpose of this position is to ensure a good running of the logistic activities for the mission in Abuja office.
RESPONSABILITIES AND TASKS
EQUIPMENT

• Ensure all PUI equipment are recorded in the Equipment follow-up sheet on a monthly basis.
• Ensure the proper tracking of all equipment through the staff asset form.
• Follow-up the maintenance of all equipment according to the planning and PUI procedures.
• Ensure the correct use of all equipment and provide training to PUI staffs or contractors if necessary.
• Is responsible for the loading and unloading of goods/materials.
• Inform the Logistics Coordinator in case of major equipment purchase needs
• Carry out regular store check and physical inventories.

SPECIFIC OBJECTIVE AND LINKED ACTIVITIES
IT/COMMUNICATION

• Ensure a proper follow up of all communication means: mobile phones, handsets, Thuraya and docking station.
• Ensure the contact list is up-to-date and available for all staffs and in the appropriate location. Especially register all phone numbers in each Thuraya.
• Ensure all internet modem are operational and charged.
• Manage the maintenance of all IT equipment (computers, printers, etc.).
• Check that all IT equipment is protected (uninterruptible power supply, stabiliser, anti-virus etc.)
• Carry out regular physical inventories of Abuja IT equipment.
• Ensure correct use of IT equipment.

PROCUREMENT

• Receive and process procurement requests/purchase orders;
• Seek products that offer good value for money, negotiate the best prices, clarify request where necessary and complete purchase order;
• Follow-up on order processing to ensure timely deliveries are done;
• Do quality/quantity control for all supplies ordered and delivered;
• Ensure good relationships are established with local suppliers;
• Facilitate proper paper trail and filing of all procurement documents;
• Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed.

STORAGE

• Management of the stocks through ensuring that all necessary information is recorded on stock cards and stock movements are updated timely.
• In conjunction with the Logistics Assistant conduct regular physical inventory counts.
• Organize the replenishment of the fast moving office stationery stock and safe haven items.

REPORTING

• Report on a regular basis all logistics activities (maintenance, meetings, updates, issues, recommendations,…)
• Update and report to the Deputy Head of Mission with Logistics Coordinator in copy on a monthly basis the Fuel and Vehicles rental follow-up sheet, the Thuraya credit follow-up sheet,
• the Equipment follow-up sheet, the Stock follow-up sheet, the Maintenance follow-up sheet
• Makes recommendations to improve unit efficiency to Logistics Coordinator
• Ensure logistics briefings to all new staff
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

MANDATORY REQUIREMENT

MANDATORY REQUIREMENTS

• A minimum of bachelor's degree in Bachelor Arts / Science or any other professional qualification.
• Have a minimum of 2 years’ experience in Logistics related positions.
• Knowledge of procedures: institutional donors (UE, OFDA, ECHO, AAP, UN agencies …)
• Be fluent in English (verbal and written) and knowledge of Local language is an advantage
• Have excellent organization skills, attention to detail, time management and ability to work under pressure and meet deadlines.
• Have strong capacity to represent PUI and sustain relations
• Have excellent interpersonal skills (team management, communication, reporting, planning)
• Be committed to PUI working principles and values
• Have experience working within humanitarian sector and context
• Computer skills - Excellent knowledge of the MS office software including Word, Excel, Outlook, Powerpoint

TRANSVERSALS SKILLS

• Ability to work independently while taking initiatives and showing a sense of responsibility
• Ability to withstand pressure and volatile environment
• Sense of diplomacy
• Analytical skills
• Capacity to adapt and organizational flexibility
• Organization, rigor and ability to meet deadlines
• Ability to work and manage affairs professionally, and with maturity
• Ability to represent the activities and mandate of PUI before local authorities and suppliers
• Ability to work with different partners in a spirit of openness, and with adaptable
• communications strategies