Logistics and Fleet Coordinator at Global Alliance for Improved Nutrition (GAIN)

Key Responsibilities Include.

• Coordinate the timely receipt, storage, and dispatch of goods, materials, and equipment to support programme and operational needs.
• Maintain accurate stock records, inventory systems, and documentation for all logistics transactions.
• Track and manage the distribution of goods to field locations, ensuring appropriate documentation and reporting
• Ensure appropriate tagging, tracking, and disposal of assets according to policy.
• Prepare and submit regular logistics and fleet reports, including fuel consumption, maintenance, stock levels, and vehicle utilisation.
• Maintain organised, audit-ready records for all logistics and fleet transactions.
• Contribute to budgeting and forecasting for fleet, transport, and logistics operations.
• Provide daily operational support to staff on logistics and fleet procedures.
• Coordinate the organisation's fleet, including vehicles and generators, ensuring they are properly assigned, utilised, and maintained.
• Develop and maintain fleet schedules, including route planning, trip authorisation, and vehicle allocation.
• Monitor fuel usage, vehicle logs, mileage records, and consumption reports to ensure efficiency and detect anomalies.
• Coordinate regular servicing, repair, licensing, and insurance of all vehicles and generators.
• Ensure all drivers adhere to safety standards, defensive driving practices, and organisational policies.
• Arrange and coordinate staff travel and transportation of goods across operational areas.
• Monitor the movement of vehicles and staff to ensure safety and compliance with travel protocols.
• Implement tracking systems for fleet monitoring and timely response to incidents or breakdowns.
• Ensure all travel and movement requests are processed efficiently and documented properly.
• Manage documentation, including vehicle insurance, registration, and inspection records.
• Conduct regular safety briefings, driver assessments, and fleet inspections.

About You

• The ideal candidate will demonstrate a strong experience coordinating and managing logistics, fleet operations, warehousing, and distribution, with a strong ability to plan, track, and optimise deliveries for maximum efficiency.
• The candidate will bring proven expertise in fleet coordination, including vehicle maintenance, scheduling, and fuel management, alongside hands-on experience with vehicle tracking systems, inventory tools, and effective vendor coordination.
• Understanding of donor compliance and supply procedures is required, with an INGO experience considered an advantage and excellent planning and organisational skills are key to success in this role.