Administrative Assistant at The International Award for Young People Nigeria

Job Responsibilities

The Admin Assistant will have the responsibility for the following key areas:

• Overall day to day office management.
• Organize, maintain and tidy the office area and equipment.
• General administrative support including preparing letters, sending out letters and documents, receive and sort mail and deliveries, schedule appointments.
• Organize meetings for the staff team, volunteers, trustees and training.
• Help to support operations team when needed
• Ensure staff salaries, pension and tax returns are prepared and filed correctly and on time.
• Maintaining contact with vendors and establishing a good relationship with them for the progress of the business.
• Handling the management of all financial elements of the organization, which includes petty cash, expenses, income & expenditure records, process all payments through cash flow and monthly bank reconciliation.
• Production of management information and the offering of counsel and direction to staff.
• Devising ways of tracking improvements in the organization.
• Monitoring actual performance and comparing it with the organization’s target.
• Maximizing proficiency in working on all aspects of the financing and the strategic planning for the support of the organization.
• Coordinating market surveys for the effective planning of the business, and its viability, as well as its chances for survival in the competitive market place.
• Developing methods of dealing with the challenges faced with in the course of carrying out daily activities.
• Prepare budget, support auditing process, training, and the coordination of projects.
• Correspond with employees and external stakeholders to keep them informed of company developments.
• Create strategies to increase employee awareness and promote productivity.
• Communicate with the media and other interested parties to announce new events and discuss organizational changes in a way that attempts to maintain a positive image of the company.

QUALIFICATION
A degree from a qualified tertiary institution (BSc/HND) in accounting, business administration or other closely related field.

KNOWLEDGE AND SKILL REQUIREMENTS

• Basic reading, writing, and arithmetic skills required.
• Familiarity with different management techniques.
• Computer use competency (MS-Office Suite)
• Ability to develop and deliver presentations. Ability to create, compose, and edit written materials. Strong interpersonal and communication skills.
• Work requires willingness to work a flexible schedule.
• Customer Service, Closing Skills, Prospecting Skills, Negotiation, Self-Confidence, Product Knowledge, Presentation Skills, Client Relationships.