Job Openings at the British High Commission (BHC)

Job Description (Roles and Responsibilities)  
Main purpose of job:

• Manage the delivery of high quality, efficient and effective management of administrative functions within the estates team.

Roles and Responsibilities
Under the supervision of the FCO Corporate Services Manager – Logistics, the Office and Estate Management Officer, will be responsible for:

Keeping management oversight over the activities within the office &  staff compound  as well as ensuring timely and efficient administrative support. The Office and Estate Management Officer will:

• Provide effective response to general and specialized work in the office and staff compound
• Assign and monitor work of service providers (cleaners, gardeners, etc) to meet functional requirements.
• Monitor the work of outsourced contractors/suppliers.
• Maintain work requests logs for the office and staff compound
• Take proactive steps for maintenance of equipment and facilities in the office and the staff compound.
• Ensure functionality of PABX and other telecommunication equipment in the office and staff compound at all time.
• Generate phone bills, distribute to appropriate staff compiling cost of such bills and forwarding to the Office Manager.
• Initiate timely actions for replacement / procurement of both expendable and non-expendable properties, and other supplies for the office and staff compound. Develop replenishment and procurement plans for both expendable and non-expendable properties and other supplies.
• Prepare and submit quarterly reports of expendable and non-expendable properties to the Office Manager.
• Put in place appropriate monitoring / tracking system for all non-expendable properties and other supplies.
• Maintain Proper files and records for expendable and non-expendable properties, and administrative tasks related administration of such properties and supplies.

Assisting the Office Manager in ensuring compliance with all operational systems and procedures. The Office and Estate Management Officer will:

• Assist in putting in place relevant internal check systems for the Office and Staff Compound
• Provide accurate information and reports to the Office Manager on breach of operational systems and procedures
• Provide timely information on problem areas  and ensure Supervisor is aware of potential problem areas for immediate solution
• Ensure that services and maintenance of office and Staff compound are in accordance with organizational standards, rules and regulations and as per contractual arrangements.

Ensuring efficient and effective administration and supervision of the Office Meeting & Conferences Room, Common areas, Office and Staff Compound Stores, Internal & External Cleaning. The Office and Estate Management Officer will:

• Ensure proper screening / collection of all mails from the Security Guards/receptionist.
• Ensure prompt dispatch of all mails to the appropriate recipients
• Prompt allocation of meeting / conference rooms & supervision of setting up rooms for meeting.
• Assist in maintaining orderliness, cleanliness and adequate security at the car parks, common areas, and Office and Staff Compound stores.
• Ensure that internal and external cleanliness of the office and staff compound is kept to desired standards.
• Arrange transport and logistics, including hotel bookings, flight bookings, vehicle allocations, and preparation of weekly transport schedule, and other transport reports.

Ensuring preparation of correspondence, reports, evaluations and justifications on general administrative or specialized tasks. The Office and Estate Management Officer will:

• Draft letters, memo, reports and take minutes of office weekly meetings.
• Source for quotes, submit summary of quotes to the Office Manager, and participate in evaluations of such quotes and bids.
• Prompt collection of invoices form Service Providers and confirmation that services have been provided as requested.

Resources managed (staff and expenditure):

• 1 x Assistant Estate Clerical Support Officer

Essential Qualifications, Skills and Experience  

• Post Secondary Degree qualification in Finance or Accounting
• At least 1 year experience managing staff
• Previous knowledge of procurement and administration
• Previous exposure to facilities management
• Fluent in Hausa and English languages

Required competencies: 

• Seeing the Big Picture, Changing and Improving, Managing a Quality Service, Delivering at Pace

Starting Monthly Salary
NGN 405, 972

Additional information  

• Please complete the application form in full as the information provided is used during screening.
• Please check your application carefully before you submit, as no changes can be made once submitted.
• The British High Commission will never request any payment or fees to apply for a position.
• Employees recruited locally by the British High Commission in Maiduguri are subject to Terms and Conditions of Service according to local employment law in Nigeria.
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa / work permit status or demonstrate eligibility to obtain the relevant permit.
• The responsibility lies on the successful candidate to;
  • Obtain the relevant permit
  • Pay fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocation
• The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.  
• Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses / partners of UK diplomats will have their salaries abated by an equivalent amount.
• Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5  
• Reference checking and security clearances will be conducted on successful candidates.

Main Purpose of Job

• The jobholder will work closely with the Armed Forces of Nigeria and Ministry of Defence to support development and implementation of strategic reform programmes.
• They will support and directly report to the Hd British Defence Staff West Africa/Defence Adviser in delivering a range of UK Defence Engagement objectives including defence reform, defence sales and institutional capacity building.
• They will be expected to manage significant networks of Nigerian defence interlocutors and UK cross government stakeholders, both at post and in Whitehall, including at senior levels.

Roles and Responsibilities

• Develop relationships with key interlocutors in the Nigerian Armed Forces and Ministry of Defence.
• Provide advice to help shape and develop the North East Nigeria Security and Stability Programme.
• Support initiatives to reform Nigerian defence procurement and modernisation strategy.
• Engage cross Whitehall (x-WHL) and Inform HMG Policy.  This will require consultation and communication across several partners so to advise on the development and updating of UKs Africa strategy and policy.
• Contribute to Defence Policy development.  In line with HMG policy help develop the UK Defence policy which supports the Africa strategy.
• Be the principle officer providing policy advice to UK military personnel.
• Draft Ministerial Submissions (MINSUBs) on behalf of UK Defence policy that will require ministerial approval such as those that maybe required to support procurement and modernisation programmes.
• Draft and mange Overseas Security and Justice Assessments (OSJAs) on behalf of the UK Defence programme and ensure that they reflect the International Human Rights Legislation (RISK) that the UK may face when working with specified units within the Armed Forces of Nigeria.
• Capture Strategic Lessons learnt during the course of your appointment so to inform future plans and decisions.
• Provide advice and support to the WA Defence Adviser network.

Essential Qualifications, skills and experience:

• Professional background in defence and security sectors

Desirable Qualifications, Skills and Experience: 

• Experience at successfully working X-HMG, and of successfully engaging and managing multiple stakeholders.
• Experience in the UK Africa Strategic Policy.
• Dual Nationality (UK/Nigeria)
• Required competencies:
• Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Engaging Internationally

Starting Monthly Salary
NGN 1, 191, 637

Other benefits and conditions of employment  

• Nigeria is one of HMG’s highest priorities in Africa. Nigeria is Africa’s most populous country (c180m), its largest economy and the world’s twelfth largest oil producer. One in five Africans are Nigerian. Two thirds of Nigeria’s c180m people live on under $1.25 a day. By 2050 its population is expected to grow to around 440m. Set against these opportunities, Nigeria faces enormous challenges, including major security threats (for instance: Boko Haram in the north-east, and insecurity in areas such as the Niger Delta), huge corruption, tensions over land, resources, jobs, and a fragile economy.
• These challenges affects the Nigerian government’s ability to deliver effectively on security, development and prosperity – in a country which is home to a quarter of Africa’s extreme poor. Nigeria has the potential to be major force for development across the continent. It has a strong influence on African politics, peace and security, and trade through ECOWAS/AU, and is a major contributor to peacekeeping.

Additional Information  

• Please complete the application form in full as the information provided is used during screening.
• Please check your application carefully before you submit, as no changes can be made once submitted.
• The British High Commission will never request any payment or fees to apply for a position.
• Employees recruited locally by the British High Commission in Post are subject to Terms and Conditions of Service according to local employment law in Country.
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
• The responsibility lies on the successful candidate to;
  • Obtain the relevant permit
  • Pay fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocation
• The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
• Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
• Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates.
• Please log into your profile on the application system on a regular basis to review the status of your application.