Fresh Vacancies at School Kits Limited

Job Details

• Assist in overseeing and supervision of essential services i.e. Security, Cleaning, Maintenance, etc.
• Ensure that Company facilities in all locations are well maintained.
• Ensure that facilities meet government regulations and environmental, health and security standards.
• Assist in overseeing building projects, renovations or refurbishments.
• Draft reports and making written recommendations.
• Supervise and check that agreed work by contractors has been completed satisfactorily and follow up on any deficiencies.
• Respond appropriately to emergencies or urgent issues as they arise and resolve issues promptly.
• Assist in coordinating the Company fleet.

Facility Management:

• Assist in managing demands such as repairs, servicing and replacement of equipment /assets.
• Assist in overseeing the facilities maintenance of all outlets, offices, and purchase of furniture.
• Vendor management across all areas (electrical, plumbing, wood works etc.).
• Ensure prompt payment of rents, service charge and liaising with agents and landlords where applicable.
• Fire safety equipment installation and maintenance.
• Assist in overseeing general housekeeping across locations and liaison with cleaning company.
• Assist in managing office projects to include, acquisition of new stores and offices, setting up the office or store/shop and liaise with consultants/ architects carrying out renovations.

Logistics Management:

• Assist in overseeing the coordination of logistics and movement of inventories across all outlets and office locations.
• Ensuring optimal use of all available vehicles and motorcycles.
• Ensuring timely maintenance / servicing of all company vehicles to include insurance renewals and licenses.
• Assist in liaising with the warehouse manager to ensure that logistics is catered for and there are no gaps with deliveries.

General Administration:

• Assist in coordinating the entire administrative arm of the business. This includes Security and Housekeeping. Liaising with security vendors and monitoring the guards in all outlets.

Requirements

• Previous work experience as an Administrative Officer (3 years).
• Proven experience in petty cash administration and reporting skills.
• Solid knowledge of office procedures.
• Excellent written and verbal communication skills.
• Analytical and problem-solving skills.
• Ability to make sound judgement calls and attention to detail.
• Excellent negotiation skills and good market knowledge.
• Excellent Customer service.
• Organization, time management, prioritizing and the ability to handle a complex, varied workload.
• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Able to organize and manage large amounts of files, tasks, schedules, and information.
• Self-directed and able to work without supervision.
• Energetic and eager to tackle new projects and ideas.
• Able to perform clerical duties, maintaining files and confidential information, organizing documents as needed.
• Willingness to learn and to grow with the company.
• Proficient computer skills, including Office management software and Microsoft Office Suite (Word, PowerPoint, and Excel).
• Not more than 28 years of age.
• Must be a male.
• Minimum of HND/B.Sc

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Procurement of Inventory

• Discover profitable suppliers and initiate business and organizational partnerships
• Ability to prepare and compile purchase requisition for local retail orders
• Ability to investigate qualitative and quantitative discrepancies between goods ordered/purchased and received
• Accurately process goods receipts
• Obtain quotations from different suppliers for comparison
• Accurately prepare and process purchase orders
• Category Management - Inventory Management and Quality Control
• Ability to categorize your spend according to tailored SKUs (Stock Keeping Units) to meet current demands and ensure pricing is competitive
• Ensure these factors -quality, service, risk and cost - as it relates to the company's culture on excellence are maintained on every purchase
• Ability to source for new and variety of SKUs
• Vendor Management - Monitoring and Evaluating of Suppliers
• Hold meetings with vendors to manage their performance
• Evaluate prospective suppliers before signing them up
• Ensure timely delivery of orders by third party vendors
• Regular visit to vendors' stores to monitor production progress to ensure deadlines' are met

Data Management

• Maintain all records of purchased goods- costs, deliveries and Inventories
• Update purchase details of orders and deliveries on Quick Books
• Periodic market analysis to get the best purchasing deals
• Frequently update data on suppliers’ products and prices
• Maintain and updates suppliers' database- soft and hard copies

Communication Skills

• Excellent Verbal Communication Skill
• Excellent Written Communication Skill
• Interpersonal Skills- how well does he/she relates with colleagues, subordinates and superiors

Results focused

• Consistent Drive to achieve and surpass targets against all internal or external standards of excellence
• Continuous dedication to improve work in your department - procurement and production process
• Effective monitoring of Delivery Schedules of Locally Produced/Sourced items to both Marketing and Retail Departments
• Follows through on outlets' needs and requests
• Prompt sending of approved order to supplier and follow up with invoice

Relationship/Negotiation management

• Interpersonal skills to establish rapport and develop relationships with all key stakeholders- suppliers, customers and colleagues
• Able to influence and explore positions and alternatives to reach outcomes that will gain acceptances by all parties- vendors, customers and the company
• Able to manage multiple vendors to meet required the Company’s demands
• Taking Initiative to explore various options to meet the Company’s strategic procurement objectives
• Software Proficiency
• Efficiency in performing purchases on QuickBooks for ordered goods
• Proficiency in the use QuickBooks for daily work demands
• Apply in-depth knowledge of QuickBooks and analysis provided to assess inventory requirements and translate this into responsive and effective procurement solutions
• Minimum qualification is HND or BSc in any field but proven work experience in a similar field is required.

Gender-MALE preferably

Job location-Lagos Mainland

Age: 25-28