Job Opportunities at Population Services International in Nigeria (PSI/Nigeria)

Reports to: Finance and Administration Director/BM

Duties and Responsibilities

• Executing Treasury Accountant duties on a daily basis.
• Monitoring cash flows and Bank Account balances
• Posting of a transaction into QuickBooks Enterprise
• Ensure uploading of supporting documents into QuickBooks Enterprises
• Assisting in monitoring balances of various balance sheets accounts e. staff loans, staff advances, project advances, accounts payable etc.
• Ensure timely and quality submission of monthly QBE certification to PSI/W
• Supervising the payment process flow, ensuring that all payments are done timely and are sufficiently supported up to documents filing stage.
• Ensuring that financial documents are properly filed and maintained before archiving.
• Supervising the cash management function.
• Supporting the preparation for external and internal audit.
• Preparing Bank and sub-ledger Reconciliations (AP and AM).
• Ensuring that all Statutory Payments are processed timely.
• Checking transactions to ensure compliance with PSI policies and procedures.
• Checking all allocations to GL account codes on all transactions before payment and subsequent posting of transactions to the General Ledger,
• Ensuring irregular bank transactions are rectified within the month of occurrence.
• Assisting in training of respective direct site personnel and inducting all new staff on accounting policies find procedures.
• Collecting and consolidating all Departmental OAR Projections on a monthly basis and comparing against available funds to determine OAR request.
• Ensuring that redeemable deposits are reclaimed from the service providers when due
• Assisting in financial month-end period closures in collaboration with the Finance Director
• Assisting Finance & Administration in preparing and analyzing financial reports that are sent to HQ.
• Conducting quarterly stock count and reconciliation in collaboration with the warehouse manager
• Any other work assigned by the supervisor

Qualifications and Experience

• Degree in Accounting, Business Studies, Finance and Full professional qualification e.g. ACA, ACCA, CIS or CIMA plus 5 years’ experience
• Familiarity with Global fund, DFID, USAID and other donors’ rules and regulation and their compliance requirements
• PSI Finance experience and exceptional performance is an added advantage
• Strong QBE experience is a pre-requisite,
• Strong analytical skills
• Drive, initiative and integrity

go to method of application »

Reports To: Country Representative/COP

Position Summary

• The Internal auditor is the compliance officer of PSIN that ensures that procedures and guidelines are being followed to safeguard the cash and other assets of the organization.
• S/he also support in establishing sound internal control system.

Specific Duties and Responsibilities

• Develop a risk based annual internal audit plan which supports monitoring compliance with PSI, donor and local legal requirements based on a risk prioritization;
• Develop terms of reference for each audit to be performed;
• Establish and revise risk based audit work programs;
• Perform internal audits of PSIN’s operations in line with the agreed annual plan to assess the effectiveness of PSIN’s internal controls and compliance with PSIN’s policies and procedures;
• Document internal audit testing in audit work papers, detailing the procedures performed, results of testing and conclusions reached;
• Identify control weaknesses and areas of actual or potential non-compliance with PSI and donor requirements and summarize these in an internal audit report, containing observations or findings, risks and internal control and procedural improvement recommendations. Agree the timelines for corrective action with responsible managers;
• Carry out spot checks and audit tests to validate the correctness and integrity of data generated by PSI
• Monitor the implementation status of internal audit recommendations, PSI’s Global Internal Auditors, donor auditors, financial statement external auditors, and other audit recommendations as applicable;
• Support and perform initial investigations into suspected frauds in line with PSI’s Global Fraud Reporting Guidelines, and in conjunction with PSI’s Global Internal Audit department;
• Identify improvement Opportunities for local policies and procedures
• Carry out special audit assignments as requested by the Country Representative and Audit Committee
• Support PSIN Country Representative and Senior Management Team in the promotion of a culture of integrity and compliance, including fraud awareness training and compliance training;
• Provide capacity building support to PSIN around risk management, infernal controls and anti-fraud measures;
• Provide summary reporting of key risks, compliance issues and findings to PSIN Country Representative and PSIN’s Audit Committee.

Qualifications

• Relevant University Degree or professional qualification in accounting
• Professional certification in auditing or accounting such as Certified Internal Auditor (CIA)/ Chartered Accountant (CA)
• At least five years post-qualification experience in internal or external audit
• Computer literacy and familiarity with excel
• Familiarity with automated accounting system such as UBE
• Good/excellent written and verbal communication skills
• Ability to work independently
• Familiarity with Global fund, DFID, USAID and other donors’ rules and regulation and their compliance requirements.
• Familiarity with IA Standards and GAAP governing not-for-profit organizations
• Ability to work with tight deadlines
• Valid driver’s license and willingness to travel nationally.