Job Vacancies at Creative Associates International

Description:

The Verification Manager is responsible for managing the process of identifying and investigating inconsistencies in operation or project management areas, reviewing the financial and budgeting components of the program, ensuring compliance with International Development policies and regulations, verifying the information and assisting in raising overall performance and integrity at the organization. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the North Eastern states. Travel is expected.

REPORTING & SUPERVISION

The Verification Manager reports to the Chief of Party.

PRIMARY RESPONSIBILITIES

• Develop and maintain a thorough technical understanding of current operational systems / processes and policy requirements within the project.
• Identify, recommend and, as appropriate, oversee the implementation of continuous efficiency improvements to policies and procedures.
• Ensure compliance with International Development policies and regulations.
• Constantly challenge ways of working and seek continuous improvements.
• Review overall budgeting and financial information of the project including cash flow administration, time sheet recording, and management of in-country expenses.
• Track and review financial information of project activities and maintain spreadsheets with current project expense data for verification purposes. Provide Country’s Program Director with updated monthly reports.
• Review invoices and ensure they are done in accordance with internal procedures and International Development contract terms.
• Review the procurement activities of the project to ensure consistency with the policies and regulations of the International Development contract terms.
• Provide verification management and systems training for project staff.
• Facilitate continuous improvements through providing support to the project or grantees involved in project activities.
• Ensure the maintenance of a strong system of internal controls to ensure high level of quality assurance compliance.
• Ensure that all compliance files are maintained, organized, and accessible.
• Other related tasks as assigned.

Required Skills & Qualifications:

• University degree in quality management, quality assurance science, auditing, finances, business administration or other related field is required.
• 6 years of general work experience is required.
• 4 years of experience in finance and handling financial transactions in desired.
• A broad understanding of issues related to international development is required.
• Good communication and interpersonal skills is required.
• Management experience is required.
• Prior experience with international organizations is highly desirable.
• Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
• Experience of working in a conflict environment is a plus.
• Written and spoken fluency in English is required.
• Fluency in one or more of the local state languages in the North Eastern part of Nigeria is highly preferred.

go to method of application »

Description:

The Reporting Officer is responsible for telling the story of the NLCB program to distinct audiences through the development of compelling communication products. S/he will oversee the production of activity monitoring reports, weekly, quarterly, annual and impact reports, success stories and snapshots. Through close interaction with the activity management teams located across Northeastern Nigeria, the Reporting Officer will enhance NLCB’s ability to understand how its small community-based grants contribute to the larger goal of denying and undermining violent extremist groups in North East Nigeria. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the Northeastern states. Travel is expected.

REPORTING & SUPERVISION

The Reporting Officer reports to the Deputy Chief of Party – Programs in Abuja.

PRIMARY RESPONSIBILITIES

Primary responsibilities include, but are not limited to, the following:

Administration

• In coordination with senior management and with input from Creative HQ Communications, develops an annual communications plan that includes goals, identification of key audiences, channels and outputs.
• Under the supervision of the Monitoring, Evaluation and Learning Specialist, coordinates meetings at least once a week with monitoring, evaluation and reporting team in the field offices to define reporting priorities and set timelines for submission.
• Monitor and report on routine program activities and scheduled program events, recording summaries in Activity Notes captured in the OTI Web-based Database.
• Work with Program, M&E and Grants teams to create and maintain project trackers.
• Attend focus groups to derive lessons learned and success stories to inform future project activities.
• Assist in the development of activity ideas based on information collected in the field, lessons-learned from previous activities, and changes in the political and economic environment.
• Ensure that reports are in accordance with project communications plans and support project objectives.
• Any other duties suitable to task and commensurate with ability.

Content Production & Dissemination

• Designs and produces communication materials as needed for project activities, including newsletters, press releases and media briefings.
• Takes a lead role in editing the weekly, quarterly and annual report, coordinating reporting from all field offices.
• Develop story ideas based on NLCB activities, interview relevant individuals and produce compelling stories that demonstrate innovation, change, resilience and/or success.
• Identify and manage contractors and/or consultants, such as photographers, videographers and agencies, required to tell NLCB’s story.
• Ensures effective dissemination and distribution of the program’s media products using various approved medium.
• Oversees the execution of integrated communications strategies and campaigns that elevate engagement and awareness among target audiences online and offline.
• In coordination with the Program team, write up to two Project Snapshots per month, according to USAID guidelines and USAID/OTI Country Representative direction.

Brand Management

• Oversees the branding and marking plan for NLCB and works with staff to ensure compliance by the project and appropriate guidance to partners.
• Ensures that all Graphic Design, Photography and Videography activities are in compliance with Creative and USAID’s standards and guidelines.

Required Skills & Qualifications:

• University degree in political science, international affairs, English, communication, or other related social sciences field is required.
• Four years’ work of general experience with 2 years of experience in a related field is required.
• Self-starter with a creative mind who can work with a results-oriented team;
• Strong editing skills, as well as being able to discern broader subject-matter problems.
• Proven writing and editing skills in English with an ability to convey complex ideas in a clear, direct and lively style is required.
• Prior experience with USAID or US Government funded projects is highly desirable.
• Problem solving, stress management and time management Skills are required.
• Knowledge of social media management and analytics, and multimedia technologies required.

• Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.

• Prior experience producing and editing photo, video, web contents preferred.
• Excellent record keeping and documentation skills are required.

• Experience of working in a conflict environment is a plus.
• Written and spoken fluency in English is required.

• Fluency in one or more of the local state languages in the North Eastern part of Nigeria is preferable.

go to method of application »

Description:

The Procurement Officer will support the procurement of goods and services required for a busy office under the project task order. S/He will be responsible for (1) ensuring that procurements and logistics operations are carried out strictly in accordance with the organization policies, regulations and local law; (2) maintaining the complete documentation and filing system for all procurement including the proposal, evaluation reports, negotiation memorandums, award documents, relevant correspondence etc.; (3) serving as the point person related to any procurement of goods and services for the program either for direct use under the project task order, or as part of the in-kind grant of Direct Distribution of Goods and Services (DDGS) activity;  and (4) coordinating procurement actions with the program’s technical lead in order to ensure timely and satisfactory delivery of goods and services. This position will be based in Abuja, Adamawa, Borno and Yobe. Limited travel may be required.

REPORTING & SUPERVISION

At Abuja, the Procurement Officer reports to the Procurement Manager. For Adamawa, Borno and Yobe, the procurement officer administratively reports to the Program Manager but technically to the Procurement Manager based in Abuja.

PRIMARY RESPONSIBILITIES

• Ensure that the procurement process strictly follows the Organization rules and regulations.
• Maintain a file system for procurements to allow for efficient documentation and process audits and maintain the privacy of grantees and vendors.
• Maintain files, including: proposal, evaluation, award documents, official contracts and correspondence of all procurements, following policy and local law.
• Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
• Work with vendors of goods and services to ensure quality.
• Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency.
• Participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
• Process procurements according to rules and regulations.
• Maintain strict control of budgets, and financial expenditures.
• Coordinate delivery logistics with program team and/or grantees to obtain the required permits including, such as delivery receipts.
• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
• Prepare requests for quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
• Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
• Verify deliveries are complete and timely.
• Perform other tasks, as assigned.

Required Skills & Qualifications:

• High school diploma is required while a University degree in related field is preferred.
• Minimum of 2 years of relevant work experience and at least 3 years of general work experience is required.
• Experience working in development funded programs.
• Strong knowledge of donor procurement rules and regulations.
• Demonstrated ability to solve challenging and complicated logistical issues.
• Experience with budgeting and cost analysis.
• Strong ability to use and develop management and tracking systems.
• Strong communication skills.
• Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Ability to work under pressure and efficiently handle multiple tasks.
• Ability to work under own initiative or as a part of a team.

• Experience of working in a conflict environment is a plus.

• Fluency in oral and written English is required.
• Fluency in one or more of the local state languages in the North Eastern part of Nigeria.