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Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil W...
Terms of Reference for Consultant to Provide Quality Assurance Services
To Support the Refurbishment of 40 Health Facilities in Sokoto State, Nigeria September 2018
Introduction to SHOW
The Strengthening Health Outcomes for Women and Children (SHOW) Project is a 4.5 year (2016-2020) gender transformative project aimed at increasing the quality, availability, utilization, and accountability of essential Maternal, Newborn, and Child Health (MNCH)/Sexual and Reproductive Health (SRH) services to reduce maternal and child mortality amongst marginalized and vulnerable women, specifically adolescent girls, and their children in targeted regions across five countries (Nigeria, Bangladesh, Ghana, Haiti and Senegal). In Nigeria, SHOW is working in all 23 Local Government Authorities (LGAs) in Sokoto State. The project is aligned with the one functional PHC per ward policy of the Federal and State Ministry of Health.
Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministry of Women’s Affairs, and Civil Society Organizations (CSOs) which includes Planned Parenthood Federation of Nigeria (PPFN), Life helpers Initiative (LHI) and Hikima Community Development Initiative (HCOMDI).
Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministries of Women’s Affairs, and Civil Society Organizations; Planned Parenthood Federation of Nigeria (PPFN) and Community initiative for the Promotion of Health and Education Sectors (CIPHRESS).
Strengthening Health Outcomes for Women & Children (SHOW) Project
Terms of Reference for
Consultant to Provide Quality Assurance Services
To Support the Refurbishment of 40 Health Facilities in Sokoto State, Nigeria
August 2018
Introduction to SHOW
The Strengthening Health Outcomes for Women and Children (SHOW) Project is a 4.5 year (2016-2020) gender transformative project aimed at increasing the quality, availability, utilization, and accountability of essential Maternal, Newborn, and Child Health (MNCH)/Sexual and Reproductive Health (SRH) services to reduce maternal and child mortality amongst marginalized and vulnerable women, specifically adolescent girls, and their children in targeted regions across five countries (Nigeria, Bangladesh, Ghana, Haiti and Senegal). In Nigeria, SHOW is working in all 23 Local Government Authorities (LGAs) in Sokoto State. The project is aligned with the one functional PHC per ward policy of the Federal and State Ministry of Health.
Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministry of Women’s Affairs, and Civil Society Organizations (CSOs) which includes Planned Parenthood Federation of Nigeria (PPFN), Life helpers Initiative (LHI) and Hikima Community Development Initiative (HCOMDI).
Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministries of Women’s Affairs, and Civil Society Organizations; Planned Parenthood Federation of Nigeria (PPFN) and Community initiative for the Promotion of Health and Education Sectors (CIPHRESS)
Purpose of the Assignment: support for non-structural refurbishment of 40 health facilities
As part of the processes for ensuring realization of the intermediate outcomes, SHOW will include the refurbishment of up to 40 health care facilities in Sokoto State across three zones
as distributed below:
Zone LGA
No of Health
Facilities
CENTRAL ZONE
Binji 2
Gudu 2
Kware 2
Silame 1
Sokoto North 1
Tangaza 1
Wamakko 1
EASTERN ZONE
Gada 2
Goronyo 2
Gwadabawa 2
Illela 2
Isa 2
Rabah 2
Sabon-Birni 2
Wurno 1
SOUTHERN ZONE
Bodinga 2
Dange-Shuni 3
Kebbe 2
Shagari 2
Tambuwal 2
Tureta 2
Yabo 2
In late 2017, SHOW carried out a Health Facility Condition Survey that surveyed the general infrastructural status of the targeted health facilities (walls, roof, floors, painting, ceilings, windows, doors, etc.). The findings will be made available to the successful applicant to assist with the preparation of this assignment together with a detailed list of the facilities to be renovated.
3. Assignment Objectives and Expected Deliverables
The assignment objectives and expected deliverables for the consultant are:
a. To provide quality assurance services
Deliverables:
Reporting
The consultant will report directly to SHOW National Program Manager based in Sokoto under supervision from Plan International Nigeria’s Head of Health Programs based in Abuja.
Methodology
Indicative Assignment Timeframe and Key Milestones
The main tasks and expected timeframe of for this assignment (anticipated duration: 5 months) are summarized in the following table:
Quantity Assurance Services- Main Tasks Expected Time Frame 1 st Sept ‘18 – 31 st Jan 2019 (5- months)
Review and discussions with Plan International Nigeria and Plan international Canada.
18 th and 19 th Sept 2018
Within 1 week of start of assignment.
b. Prepare a quality assurance plan (including a monitoring/supervisory schedule) to ensure engaged
contractors undertake their respective refurbishment assignments per contract, design specifications and quality. The quality assurance plan will include the engagement and support provided to a 4-person Quality Assurance Committee (QAC) which will have been pre-established at each assisted health facility. QAC members will include: the health facility’s Officer-in-Charge, WDC representative, 100 Women’s Group representative, and LGA representative.
24 th to 27 th Sept 2018 Within 2 week of start of assignment.
c. Facilitate an orientation session (in Sokoto) for engaged contractors to ensure they fully understand their respective
assignments, contract documents, and other compliance expectations.
3 rd and 4 th Oct 2018 Within 3 weeks of start of assignment.
d. Regular quality assurance monitoring and supervisory visits to up to 40 health facility worksites; this includes active
engagement with each health facility’s QAC.
1st Oct – 31 st Dec 2018
e. Prepare and submit weekly progress reports on implementation and performance status of engaged contractors.
5 th to 31 st Oct 2018
Starting 1 st Oct 2018
Sign-off of all Certificate of Completion for each individual health facility (to be done in consultation with the QAC).
All by 31 st Dec 2018
Preparation and sign-off of all final overall Certificate of Completion for each contractor
All by 31 st Dec 2018
Submission of final quality assurance report with pre and post refurbishment pictures for all assisted health facilities (up to 40 sites)
Terms of Reference for
Consultant to Provide Quality Assurance Services
to Support the Refurbishment of 15 Health Facilities and Construction of Protected Burn and Bury Pit Installation in 204 Health Facilities in Bauchi State, Nigeria
September 2018
1. Introduction to BORN
The Bauchi Opportunities for Responsive Neonatal and Maternal Health (BORN) project is a four and a half year (February 2016-June 2020) gender-transformative project funded by Global Affairs Canada. The project is expected to ultimately contribute to the reduction of maternal and neonatal mortality in 10 Local Government Areas (LGAs) among marginalized and vulnerable women and newborns. Its intermediate outcomes are: improved utilization of maternal, neonatal and family planning services by women of reproductive age (WRA) including adolescent girls, newborns, and male community members; improved quality of maternal, neonatal and family planning services for WRA including adolescent girls, newborns and male community members; and, improved quality of local health governance systems to ensure high quality, gender responsive, adolescent friendly and results-oriented maternal and neonatal health, and sexual and reproductive health (MNH/SRH) services.
Plan International Canada is implementing BORN in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministries of Women’s Affairs, and Civil Society Organizations - Planned Parenthood Federation of Nigeria (PPFN) and Community initiative for the Promotion of Health and Education Sectors (CIPHRESS). BORN is aligned with the UN’s Every Woman Every Child Global Strategy on Women’s, Children’s and Adolescents’ Health, and will help drive progress towards reaching Sustainable Development Goals 3 and 5.
BORN will respond to health needs identified by the 2013 National Demographic Health Survey (NDHS) situational analysis of Bauchi state, which reported that only 16% of births are attended by a skilled birth attendant, access to postnatal care remains low as 84% of newborns receive no post-natal care; and Neonatal Mortality Rate (NMR) stands at 43/1000 live births. Furthermore, only 2.1% of WRA utilize modern family planning methods, with unmet needs for family planning at 16%. In addition, 48% of adolescent girls aged 15 -19 years old have begun childbearing in Bauchi state. There are also considerable gender inequalities contributing to this context, as women and adolescent girls have little opportunity for decision making at the household level, poor access to health information and services, and local health services are not gender responsive and adolescent friendly.
In late 2016, Plan International conducted a Health Facility Assessment (HFA) of the 219 health facilities covered by BORN to understand the current level of service availability and readiness of targeted health facilities in providing essential MNH/SRH services. The HFA revealed that though most primary health centres (PHCs) provide various MNCH services, a significant number of health facilities presently do not provide the full complement due to poor infrastructure and other issues. As part of the efforts to support the government of Bauchi State to address this deficiency, BORN is planning to refurbish 15 health facilities (3 CEmONC health centres and 12 BEmONC health centres)[1] spread across 3 LGAs. These renovations will be limited to non-structural work. I In order to improve the management of healthcare waste, BORN however, is also planning to undertake some limited structural construction works through the provision of a small-scale incinerator (de Montfort Mark 8a model) and a placenta pit at each of the 12 targeted BEmONC health centres..
A further 204 health facilities across 10 LGAs will also be provided with a protected burn and bury pit to support safer on-site treatment and disposal of health facility medical waste.
Purpose of the Assignment:
LGA BEmONC Health Centre
(n=12)
Planned Construction Activity
(Structural Works)
Planned Construction
Activity
(Non-Structural Works)
Darazo PHC Papa
PHC Sade
Comprehensive HC Konkiyel
Aisha Isah Yuguda U-5 Clinic
Each:
Concrete placenta pit
De Montfort-type brick/cement incinerator with ash pit
Training in management of the placenta pit and De Monfort type brick/cement incinerator.
Renovation
Gamawa
PHC Gadiya
PHC Nainawa
PHC Udubo
PHC Gololo
Dass PHC Yelwa
PHC Wandi
Dass Town Maternity
PHC Polchi
Zone CEmONC Health Centre
(n=3)
Planned Construction Activity (Structural Works)
Planned Construction
Activity (Non-Structural Works)
Darazo General Hospital Darazo Each:
Concrete placenta pit
Training in management of the placenta pit. Renovation
Gamawa
General Hospital Gamawa Dass General Hospital Dass
* Final number of BEmONC and/or CEmONC health facilities covered by the assignment still potentially
subject to change.
to receive protected (fenced) burn and bury pits(n=204)
1 Bauchi 46
2 Dass 13
3 Toro 28
4 Kirfi 19
5 Ningi 18
6 Darazzo 13
7 Misau 18
8 Gamawa 14
9 Katagum 19
10 Jama’are 16
3. Assignment Objectives and Expected Deliverables
The assignment objectives and expected deliverables for the consultant are:
a. To provide quality assurance services
Deliverables:
Reporting
The consultant will report directly to BORN National Program Manager based in Bauchi under supervision from Plan International’s Head of Health Programs based in Abuja.
Methodology
4. Indicative Assignment Timeframe and Key Milestones
The main tasks and expected timeframe of this assignment (anticipated duration: 5 months) are summarized in the following table:
Quality Assurance Services - Main tasks Expected Time Frame
1 st Sept ‘18 – 31 st Jan 2019 (5-months)
a. Review and discussions with Plan International Nigeria and Plan international Canada
18 th and 19 th Sept 2018
Within 1 week start of assignment
Prepare a quality assurance plan to ensure engaged contractors undertake their respective refurbishment assignments per contract, design
specifications and quality.
The quality assurance plan will include the engagement and support provided to a 4-person Quality Assurance Committee (QAC) which will have been pre-established at each assisted health
facility. QAC members will include: the health facility’s Officer in Charge, WDC representative, 100 Women’s Group representative, and LGA representative.
24 th to 27 th Sept 2018
Within 2 weeks start of assignment
c. Facilitate an orientation session (in Bauchi) for engaged contractors to ensure they fully understand their respective assignments, contract
documents, and other compliance expectations, including a one-day training workshop (in Bauchi) on De Montfort incinerator, placenta pit, and
3 rd and 4 th Oct 2018 Within 3 weeks start of assignment
protected (fenced) burn and bury pit construction.
d. Regular quality assurance monitoring and supervisory visits to 15 BEmONC/CEmONC sites and 204 health facilities assisted with protected
burn and bury pits. This includes active engagement with each health facility’s QAC.
5 th Oct to 21 st Dec 2018
Starting 1 st Oct 2018
e. Prepare and submit weekly progress reports on implementation and performance status of engaged contractors.
5 th Oct to 21 st Dec 2018 Starting 1 st Oct
2018
f. Sign-off of all Certificate of Completion for each individual health facility (to be done in consultation with the QAC).
All by 31 st Dec 2018
g. Preparation and sign-off of all final overall Certificate of Completion for each contractor
All by 31 st Dec 2018
h. Submission of final quality assurance report with pre and post refurbishment pictures for all 15
BEmONC/CEmONC sites and 204 health facilities assisted with protected burn and bury pits.
A completed application should contain the following:
Each application will be scored on both technical and financial aspects weighted at 70% and 30% respectively.
Complete applications should be submitted electronically to: Nigeria.consultant@Plan- international.org with subject line: ”SHOW Health Facility Refurbishment Consultant
Application.”
Deadline for submission of all applications: 7 th September,2018 by 5.00pm
ETHICS AND CHILD PROTECTION
Plan International Nigeria places a high premium on CHILD PROTECTION issues in all its working relationships with its partners and associates and mandates all its working
partners and associates to adhere to its CHILD PROTECTION Policy.
As such, the activity must ensure appropriate, safe, non-discriminatory participation; a process of free and un-coerced consent and withdrawal; confidentiality and anonymity
of participants. Consultants are required to provide a statement within their proposal on how they will ensure ethics and child protection in the development process. This must also include
consideration of any risks related to the activity and how these will be mitigated.
VALUES OF PLAN INTERNATIONAL:
You confirm you are familiar and committed to the following values of Plan International Nigeria
The best Interest of the Child: Strive to always act in the best interests of the child.
Human rights: Respect child rights and human rights and we believe in everyone’s innate and inalienable dignity as human beings regardless of age, gender, race, ethnicity, religion, class or disability.
Honesty and Transparency: We are ethical, honest, transparent, and place a high value on integrity.
Empowerment: Create the conditions in our work, in our activities and in our organization for personal empowerment, especially of children and the most marginalized.
Partnership: Acknowledge that we cannot solve problems of poverty alone but only through teamwork and mutual partnerships.
Accountability: We are accountable to all of our stakeholders in communication, finances, performance measures, and results and strive for effectiveness, sustainability,
and efficiency in everything we do. We adhere to recognized international standards.
Learning and Improvement: We strive for continuous learning and improvement. We listen to new ideas and encourage entrepreneurial activities, innovation, creativity, and
change.
Disclosure of Information/Child Protection
It is understood and agreed that the Consultant(s) shall, during and after the effective period of the contract, treat as confidential and not divulge, unless authorized in writing by Plan
International Nigeria, any information obtained in the course of the performance of the Contract.
Information will be made available for the consultants on a needtoknow basis. Any necessary field visits must be budgeted for in your proposal. Plan International Nigeria staff under the
coordination of the National Program Manager will support the consultant in facilitating all necessary engagements required by the Consultant. The selected consultant will commit to
respect Plan International’s Child Protection Policy to prevent any harm from participating children and youth.
ANTI - CORRUPTION
The Consultant and partners declares and guarantees that no offer, gift or payment, consideration or benefit of any kind, which constitutes an illegal or corrupt practice, has
been or will be made to anyone by the Consultant either directly or indirectly, as an inducement or reward for the award or execution of this agreement.
The Consultant declares and guarantees that neither Consultant, nor partners or associates, temporary nor permanent, would be involved in the implementation of this agreement:
a) Have been convicted during a period of three (3) years prior to the submission of
their proposals for this project, by a court of law in Nigeria or in any other jurisdiction for an offence involving bribery or corruption
b) Are under sanction, for an offence involving bribery or corruption, imposed by a government, a governmental organization or a development organization providing development assistance
ANTI – TERRORISM
The Consultant or partners declares and guarantees that the funds provided by Plan International Nigeria for the service shall not be knowingly be used to benefit terrorist
groups as defined in the criminal code of Nigeria or individual members of those groups or for terrorist activities either directly or indirectly
WHISTLE BLOWER POLICY
Plan International Nigeria has a Code of Conduct including a Whistle Blower Policy (attached) and enjoins its entire staff and associates to “whistle blow” (raise legitimate
concerns about violation of the Code of Conduct without fear of recrimination in the course of their engagement with Plan International Nigeria).
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