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  • Posted: Aug 28, 2018
    Deadline: Sep 7, 2018
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    Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil W...
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    Term of Reference for Quality Assurance Consultant- SHOW project

    Terms of Reference for Consultant to Provide Quality Assurance Services

    To Support the Refurbishment of 40 Health Facilities in Sokoto State, Nigeria  September 2018

    Introduction to SHOW
    The Strengthening Health Outcomes for Women and Children (SHOW) Project is a 4.5 year (2016-2020) gender transformative project aimed at increasing the quality, availability, utilization, and accountability of essential Maternal, Newborn, and Child Health (MNCH)/Sexual and Reproductive Health (SRH) services to reduce maternal and child mortality amongst marginalized and vulnerable women, specifically adolescent girls, and their children in targeted regions across five countries (Nigeria, Bangladesh, Ghana, Haiti and Senegal). In Nigeria, SHOW is working in all 23 Local Government Authorities (LGAs) in Sokoto State. The project is aligned with the one functional PHC per ward policy of the Federal and State Ministry of Health.

    Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministry of Women’s Affairs, and Civil Society Organizations (CSOs) which includes Planned Parenthood Federation of Nigeria (PPFN), Life helpers Initiative (LHI) and Hikima Community Development Initiative (HCOMDI).

    Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministries of Women’s Affairs, and Civil Society Organizations; Planned Parenthood Federation of Nigeria (PPFN) and Community initiative for the Promotion of Health and Education Sectors (CIPHRESS).

    Strengthening Health Outcomes for Women & Children (SHOW) Project

    Terms of Reference for

    Consultant to Provide Quality Assurance Services

    To Support the Refurbishment of 40 Health Facilities in Sokoto State, Nigeria

    August 2018

    Introduction to SHOW

    The Strengthening Health Outcomes for Women and Children (SHOW) Project is a 4.5 year (2016-2020) gender transformative project aimed at increasing the quality, availability, utilization, and accountability of essential Maternal, Newborn, and Child Health (MNCH)/Sexual and Reproductive Health (SRH) services to reduce maternal and child mortality amongst marginalized and vulnerable women, specifically adolescent girls, and their children in targeted regions across five countries (Nigeria, Bangladesh, Ghana, Haiti and Senegal). In Nigeria, SHOW is working in all 23 Local Government Authorities (LGAs) in Sokoto State. The project is aligned with the one functional PHC per ward policy of the Federal and State Ministry of Health.

    Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministry of Women’s Affairs, and Civil Society Organizations (CSOs) which includes Planned Parenthood Federation of Nigeria (PPFN), Life helpers Initiative (LHI) and Hikima Community Development Initiative (HCOMDI).

    Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministries of Women’s Affairs, and Civil Society Organizations; Planned Parenthood Federation of Nigeria (PPFN) and Community initiative for the Promotion of Health and Education Sectors (CIPHRESS)

    Purpose of the Assignment: support for non-structural refurbishment of 40 health facilities
    As part of the processes for ensuring realization of the intermediate outcomes, SHOW will include the refurbishment of up to 40 health care facilities in Sokoto State across three zones
    as distributed below:

    Zone LGA

    No of Health
    Facilities

    CENTRAL ZONE

    Binji 2
    Gudu 2
    Kware 2
    Silame 1
    Sokoto North 1
    Tangaza 1
    Wamakko 1

    EASTERN ZONE

    Gada 2
    Goronyo 2
    Gwadabawa 2
    Illela 2
    Isa 2
    Rabah 2
    Sabon-Birni 2
    Wurno 1

    SOUTHERN ZONE

    Bodinga 2
    Dange-Shuni 3
    Kebbe 2
    Shagari 2
    Tambuwal 2
    Tureta 2
    Yabo 2

    In late 2017, SHOW carried out a Health Facility Condition Survey that surveyed the general infrastructural status of the targeted health facilities (walls, roof, floors, painting, ceilings, windows, doors, etc.). The findings will be made available to the successful applicant to assist with the preparation of this assignment together with a detailed list of the facilities to be renovated.

    • Anticipated refurbishments in health facilities will focus on non-structural construction activities or repairs that do not affect the structural integrity of a structural element of a building. These
    • can include activities such as painting or plastering of floors, walls and ceilings, privacy dividers, new floors, replacing windows and doors without changing the structure, etc.
    • It is important to note that this planned refurbishments will not include structural construction activities. Such activities include: water supply and sanitation facilities such as
    • latrines, wells, water points, water storage tanks and water distribution systems; solar panels; new construction (erection of an entirely new structure, whether or not the site on which it was
    • built was previously occupied); restoration or repairs by which at least one dwelling or other structure is effectively reinstated and where substantial parts of the existing structure are used;
    • extension (the enlargement of buildings by which space is added); and, conversion (structural changes carried out within a building).
    • To this end, Plan International Nigeria seeks a consultant to provide quality assurance services to support the refurbishment of up to 40 assisted health facilities in line with laws, regulations
    • and policies of the Federal Republic of Nigeria, Bauchi State, Global Affairs Canada and Plan International.

    3. Assignment Objectives and Expected Deliverables
    The assignment objectives and expected deliverables for the consultant are:
    a. To provide quality assurance services

    • Prepare and implement a quality assurance plan to ensure engaged contractors undertake their respective refurbishment assignments per contract, design
    • specifications and quality.
    • Facilitate an orientation session for engaged contractors to ensure they fully understand their respective assignments, contract documents, and other compliance expectations.
    • Conduct regular monitoring and supervision of the contractors at all 40 health facilities.
    • Review regular progress updates submitted by engaged contractors to ensure contract implementation is done in conformity with agreed upon design, quality and cost.
    • Prepare and submit regular progress reports on implementation and performance status of engaged contractors.
    • Participate in the review and certification of claims for payments to contractors.
    • Prepared final certificate of completion report for each engaged contractor.
    • Produce a final quality assurance report in line with agreed template including pre & post- refurbishment pictures from all 40 health facilities.
    • Provide technical clarity and advice in all discussions between Plan International Nigeria and engaged contractors.
    • Perform any other duties as may be discussed and agreed with Plan International
    • Nigeria.
    • Provide Plan International Nigeria with list and copy of applicable national regulations that must be followed, permits that must be obtained. Examples include: environmental
    • regulations, WASH guidelines, health centre minimum standards

    Deliverables:

    • Provide a report that contains the following information (a detailed template with instructions will be provided):
    • Quality control and monitoring plan for construction:
    • The plan shall set out the various steps, control measures put in place during construction activities, building code used, survey/location documents, land
    • related documents and environmental aspects.

    Reporting
    The consultant will report directly to SHOW National Program Manager based in Sokoto under supervision from Plan International Nigeria’s Head of Health Programs based in Abuja.

    Methodology

    • Review and discussion on all relevant policies, guidelines, laws and regulations with Plan International Nigeria, Plan International Canada and various stakeholders as applicable.
    • Agreement on a quality assurance process and understanding of non-structural works with Plan International Nigeria and Plan International Canada based on donor
    • requirements.
    • Site monitoring visits.
    • Documentation and reporting.

    Indicative Assignment Timeframe and Key Milestones
    The main tasks and expected timeframe of for this assignment (anticipated duration: 5 months) are summarized in the following table:

    Quantity Assurance Services- Main Tasks Expected Time Frame 1 st Sept ‘18 – 31 st Jan 2019 (5- months)

    Review and discussions with Plan International Nigeria and Plan international Canada.

    18 th and 19 th Sept 2018
    Within 1 week of start of assignment.

    b. Prepare a quality assurance plan (including a monitoring/supervisory schedule) to ensure engaged
    contractors undertake their respective refurbishment assignments per contract, design specifications and quality. The quality assurance plan will include the engagement and support provided to a 4-person Quality Assurance Committee (QAC) which will have been pre-established at each assisted health facility. QAC members will include: the health facility’s Officer-in-Charge, WDC representative, 100 Women’s Group representative, and LGA representative.

    24 th to 27 th Sept 2018 Within 2 week of start of assignment.

    c. Facilitate an orientation session (in Sokoto) for engaged contractors to ensure they fully understand their respective
    assignments, contract documents, and other compliance expectations.

    3 rd and 4 th Oct 2018 Within 3 weeks of start of assignment.

    d. Regular quality assurance monitoring and supervisory visits to up to 40 health facility worksites; this includes active
    engagement with each health facility’s QAC.

    1st Oct – 31 st Dec 2018

    e. Prepare and submit weekly progress reports on implementation and performance status of engaged contractors.

    5 th to 31 st Oct 2018
    Starting 1 st Oct 2018

    Sign-off of all Certificate of Completion for each individual health facility (to be done in consultation with the QAC).

    All by 31 st Dec 2018

    Preparation and sign-off of all final overall Certificate of Completion for each contractor

    All by 31 st Dec 2018

    Submission of final quality assurance report with pre and post refurbishment pictures for all assisted health facilities (up to 40 sites)

    Method of Application

    A completed application should contain the following:

    • A cover letter which includes an indication of availability to undertake the assignment
    • Detailed CV with copies of qualifications and membership certificate of relevant bodies
    • Detailed technical proposal demonstrating technical expertise, previous experience in undertaking similar assignments, and proposed approach for
    • carrying out this assignment, including proposed weekly activity schedule.
    • Detailed financial proposal detailing all cost elements (professional fees and reimbursable costs) for carrying out this assignment. The consultant will be
    • expected to provide their own transportation for field visits.
    • Names and contact information of three client references who can be contacted regarding relevant experience.

    Each application will be scored on both technical and financial aspects weighted at 70% and 30% respectively.
    Complete applications should be submitted electronically to: Nigeria.consultant@Plan- international.org with subject line: ”SHOW Health Facility Refurbishment Consultant
    Application.”
    Deadline for submission of all applications: 7 th September,2018 by 5.00pm

    ETHICS AND CHILD PROTECTION
    Plan International Nigeria places a high premium on CHILD PROTECTION issues in all its working relationships with its partners and associates and mandates all its working
    partners and associates to adhere to its CHILD PROTECTION Policy.
    As such, the activity must ensure appropriate, safe, non-discriminatory participation; a process of free and un-coerced consent and withdrawal; confidentiality and anonymity
    of participants. Consultants are required to provide a statement within their proposal on how they will ensure ethics and child protection in the development process. This must also include
    consideration of any risks related to the activity and how these will be mitigated.

    VALUES OF PLAN INTERNATIONAL:
    You confirm you are familiar and committed to the following values of Plan International Nigeria
    The best Interest of the Child: Strive to always act in the best interests of the child.
    Human rights: Respect child rights and human rights and we believe in everyone’s innate and inalienable dignity as human beings regardless of age, gender, race, ethnicity, religion, class or disability.
    Honesty and Transparency: We are ethical, honest, transparent, and place a high value on integrity.
    Empowerment: Create the conditions in our work, in our activities and in our organization for personal empowerment, especially of children and the most marginalized.
    Partnership: Acknowledge that we cannot solve problems of poverty alone but only through teamwork and mutual partnerships.
    Accountability: We are accountable to all of our stakeholders in communication, finances, performance measures, and results and strive for effectiveness, sustainability,
    and efficiency in everything we do. We adhere to recognized international standards.
    Learning and Improvement: We strive for continuous learning and improvement. We listen to new ideas and encourage entrepreneurial activities, innovation, creativity, and
    change.

    Disclosure of Information/Child Protection
    It is understood and agreed that the Consultant(s) shall, during and after the effective period of the contract, treat as confidential and not divulge, unless authorized in writing by Plan
    International Nigeria, any information obtained in the course of the performance of the Contract.
    Information will be made available for the consultants on a needtoknow basis. Any necessary field visits must be budgeted for in your proposal. Plan International Nigeria staff under the
    coordination of the National Program Manager will support the consultant in facilitating all necessary engagements required by the Consultant. The selected consultant will commit to
    respect Plan International’s Child Protection Policy to prevent any harm from participating children and youth.

    ANTI - CORRUPTION
    The Consultant and partners declares and guarantees that no offer, gift or payment, consideration or benefit of any kind, which constitutes an illegal or corrupt practice, has
    been or will be made to anyone by the Consultant either directly or indirectly, as an inducement or reward for the award or execution of this agreement.

    The Consultant declares and guarantees that neither Consultant, nor partners or associates, temporary nor permanent, would be involved in the implementation of this agreement:
    a) Have been convicted during a period of three (3) years prior to the submission of
    their proposals for this project, by a court of law in Nigeria or in any other jurisdiction for an offence involving bribery or corruption
    b) Are under sanction, for an offence involving bribery or corruption, imposed by a government, a governmental organization or a development organization providing development assistance

    ANTI – TERRORISM
    The Consultant or partners declares and guarantees that the funds provided by Plan International Nigeria for the service shall not be knowingly be used to benefit terrorist
    groups as defined in the criminal code of Nigeria or individual members of those groups or for terrorist activities either directly or indirectly

    WHISTLE BLOWER POLICY
    Plan International Nigeria has a Code of Conduct including a Whistle Blower Policy (attached) and enjoins its entire staff and associates to “whistle blow” (raise legitimate
    concerns about violation of the Code of Conduct without fear of recrimination in the course of their engagement with Plan International Nigeria).

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