Latest Jobs at The International Organization for Migration (IOM)

Classification: Professional Staff, Grade P2
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible

Context

• Working under the overall guidance of the Chief of Mission, and the direct supervision of the Resource Management Officer, in Abuja and in coordination with the EUTF Programme Manager and other relevant Units, the successful candidate will be responsible for monitoring of the budgetary, financial, human resources and administrative functions of the Lagos Sub-Office.
• S/he will also contribute to providing recommendations aiming at increasing effectiveness and efficiency of resource management in the Lagos Sub-Office.

Core Functions / Responsibilities

• Monitor financial management, particularly in the Sub-Office Lagos, including the oversight of financial expenditures and accountability. Undertake financial analysis of all activities in the assigned sub-office.
• Coordinate with senior management the preparation of donor financial reports in accordance with IOM regulations and established procedures.
• Assist in forecasting cash flows according to activities in the Sub-Office Lagos and ensure daily control of funds disbursed; verify that funding is received in accordance with donor agreements.
• Participate in the preparation and draft portions of the annual budget for the Mission, and assist in the preparation of budgets for new programs.
• Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria.
• Make recommendations on procedural improvements and assist in training local staff in the relevant areas of administration and finance, in coordination with the RMO Abuja and other RM Units in Abuja.
• Assist in the supervision of the Sub-Office Lagos administrative functions, and other related activities, in accordance with the Organization’s policies and procedures.
• Monitor the implementation of procurement, logistics, facilities maintenance, asset administration, and transport support within established internal control mechanisms.
• Evaluate, monitor and update the database of vendor/contractor accreditation and evaluation status to ensure a pool of reliable vendors and contractors.
• Establish and monitor a tracking system of commodities, supplies, and equipment and project assets in the mission.
• Liaise with other internal functional units of the Mission, and support the supervisor in liaising with banks, donors and government counterparts and other stakeholders as required in the performance of the accounting function.
• Liaise with relevant units at IOM Abuja with regards to the financial and administrative activities of the Mission.
• Perform such other duties as may be assigned.

Required Qualifications and Experience
Education:

• Master’s degree in Finance, Accounting, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience:

• Experience in financial management, accounting and budgeting;
• Experience in budgeting and reporting for EU funded projects;
• Experience in the field of resources management, IOM project financial planning and budget revision management;
• Good knowledge of human resources management;
• Familiarity with financial oversight and public administration;
• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;
• Knowledge of IOM’s regulations, policies and procedures preferred;
• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP highly desirable;
• Audit experience highly regarded;
• Knowledge of IOM accounting systems, software and procedures a distinct advantage.

Languages:

• Fluency in English is required. Working knowledge of any local language is an advantage.

Desirable Competencies:
Behavioral:

• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

• Internationally recruited professional staff are required to be mobile.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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Location: Maiduguri, Nigeria
Classification: Professional Staff, Grade P3
Type of Appointment: Special short-term graded, Six months with possibility of extension
Estimated Start Date: As soon as possible

Context

• The North-eastern part of Nigeria has witnessed an increase in violence since the beginning of 2015, causing a major humanitarian crisis. More than two million individuals have been displaced as a consequence of the intensification of attacks and by on-going military operations, with the highest rate of displacement taking place in Borno, Yobe, Gombe and Adamawa States.
• In the second half of 2016, after the declaration of an internal L3 in North East Nigeria by several UN agencies, IOM scaled up its emergency response and since then have been providing a wide spectrum of humanitarian activities covering several sectors including Shelter; Non-food-Items (NFI); Camp Coordination and Camp Management (CCCM) ; Water Sanitation and Hygiene (WASH); Livelihood; Mental Health & Psychosocial Support (MHPSS); Displacement Tracking and Matrix (DTM), including Biometrics Tracking.
• Working under the overall supervision of the Chief of Mission (COM) in Abuja, the direct supervision of the Head of sub-office and Emergency Coordinator in Maiduguri, and in close coordination with relevant project managers the successful candidate will be responsible for the direct supervision and coordination of IOM’s Emergency Response (ER) activities at the field-level in North East Nigeria.

Core Functions / Responsibilities

• Support the Head of Sub Office and Emergency Coordinator (HSOEC) in Managing, coordinating and ensuring an efficient implementation of different project activities (including DTM, Shelter, NFI, CCCM, WASH, and MHPSS). Utilize information obtained as an input to corrective decision making and informed programming.
• Review and provide inputs to the different emergency programme Standard Operational Procedures, to ensure a rapid, appropriate and comprehensive IOM emergency response in Maiduguri, Yola and deep field locations in North East Nigeria.
• Manage and lead Rapid Assessments and Response missions and activities, and ensure quality control and adherence to IOM’s procedural standards and policies as well as donor requirements at field level.
• Coordinate with all IOM project managers and provide guidance to ensure a well-coordinated, efficient, timely and proper IOM response at the field level.
• Organize and chair regular internal operations meetings with representatives from all IOM projects to plan and agree on field-level action points. Follows up to ensure the action points are completed within the agreed deadlines.
• Represent IOM at the Shelter & CCCM Sectoral coordination mechanisms at field level and provide leadership support according to the strategy and tools implemented at national level.
• Represent IOM at the Rapid Response Mechanism coordination forum and others as required.
• Identify train and supervise IOM team leaders and focal points in hard to reach areas. Support in training staff working in the Emergency Response Programme (ER) in accordance with the Organization’s procedures and regulations.
• Liaise as required, with Project Managers, Resource Management Officer (RMO), local authorities and agencies/organizations to facilitate the proper implementation of the mission’s emergency response activities.
• In coordination with the Project Managers and the Project Development officer, prepare implementation, progress, results and donor reports, as well as other materials or correspondence relevant to ongoing activities.
• Identify new opportunities, describe and justify project possibilities consistent with the approved emergency programme and ongoing activities, and recommend programme improvements.
• Support the HSOEC to ensure that the staff members under the Emergency Response Programme (ER) are carrying out functions within the United National Department of Safety & Security (UNDSS) and IOM Staff Safety & Security (SSU) recommendations; Support in ensuring the said UNDSS and SSU information is shared with all staff in Emergency Response Unit (ER)
• Undertake duty travel to provide advice and guidance, ensure coordinated project implementation, and conduct briefings in connection with project development and maximizing project performance.
• Perform such other related duties as may be assigned.

Required Qualifications and Experience
Education:

• Master's degree in International Affairs, Development Studies or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience:

• Experience in Emergency Response and Disaster Management, preferably in the African region;
• Operational and extensive field experience in programme development, implementation and evaluation;
• Experience in post-conflict/emergency zones and in working in a high-risk environment, project management and administrative and financial management;
• Combination of training and experience in field of operations, preferably in natural disaster or post conflict situations;
• Experience in liaising with governmental authorities and local communities, as well as national and international institutions preferably within the United Nations Common System and the International Humanitarian Field.

Languages:

• Fluency in English is required. Working knowledge of any local language is an advantage.

Desirable Competencies
Behavioral:

• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

• Internationally recruited professional staff are required to be mobile.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.