Roving Admin Assistant at Danish Refugee Council (DRC)

The position

Roving Admin Assistant will be responsible for all Administrative roles in Borno and Yobe state while reporting to HR Officer. The position is based in Maiduguri with frequent (50-75%) travel to BAMA, NGALA, MAFA, Damaturu and other locations as needed.  Roving Admin Assistant works closely with the HR Team in Maiduguri to ensure that Human Resources and Administration is run efficiently and effectively to support the growing Program needs in Borno and Yobe state.

• Responsible for ensuring the sign in and out procedure is followed, meanwhile, at the end of the month, printing, verifying that staff are coming to work as per the HR Manual guideline – highlighting any concern to HR Officer.
• Responsible for tracking all the lease agreements including for Guest Houses, Offices, warehouses etc; manage and timely renew office and Guest house rental agreements including updating the spreadsheet detailing start date for each lease agreement, end date and alerting HR officer as necessary.
• Ensure proper tracking and appropriate filing systems for office correspondence and personnel files documentation.
• Work closely with the Logistics team to ensure better planning is in place for purchasing office supplies quarterly and track the appropriate usage of the office supplies providing monthly accountability reports to the HR Officer, Maiduguri
• Receiving and managing hotel and Humanitarian HUB bookings including following up that the payment is made in time
• Receiving and booking UNHAS Flight bookings as necessary
• Receiving and booking meeting rooms requests
• Assist with taking minutes of the events/meetings? if required.

Key Requirements

Essentials

• At least one year work experience in Administration in an NGO/Commercial sector.
• Knowledge of principles and practices of basic office management
• Excellent communications skill.

Desirables

• Hands-on experience/skills in MS Office applications
• knowledge of operation of standard office equipment.
• knowledge of clerical and administrative procedures and systems such as filing and record keeping

Conditions

Availability: Immediately

Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;

The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.