Latest Vacancies at The United Nations Children's Fund (UNICEF)

Job Number: 503522
Location: Maiduguri, Nigeria
Work Type: Temporary Appointment

Purpose of the Position

• Under the supervision of the Chief of Operations or Operations/Administrative Manager/Assistant, the Driver, at the G-2 level, provides reliable and safe driving services, ensuring the highest standards of professionalism, discretion, integrity, sense of responsibility, excellent knowledge of protocol whilst ensuring compliance with local driving rules and regulations.
• The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

Key Expected Results:

• Reliable and safe driving services for staff and officials. Drives office vehicles for the transport of UN staff, officials and visitors and delivery and collection of mail, documents and other items, and meeting official personnel and visitors at the airport and may include assisting with basic visa and customs formalities arrangements when required.
• Maintenance of assigned vehicle. Ensures vehicle is kept in good running condition at all times through addressing  minor repairs, making arrangements for major repairs, timely changes of oil, check of tires, brakes, water levels and car washing.
• Documentation of vehicle related information. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle; keeps track of insurance and other tax formalities.
• Ensures that the steps required by rules and regulations are taken, in case of involvement in an accident.

Qualifications of Successful Candidate

• Secondary Education; a valid driver's license and knowledge of local driving rules and regulations.
• Two years of work experience as a driver in an international organization, embassy or UN system with a safe driving record.
• Fluency of the local language of the duty station as well as proficiency in English.

Competencies of Successful Candidate
Core Values:

• Commitment
• Diversity and inclusion
• Integrity

Core competencies:

• Communication
• Working with people
• Drive for results

Functional Competencies:

• Analyzing
• Learning and Researching
• Planning and Organizing
• Following Instructions and Procedures

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Job Number: 503491
Work Type: Temporary Appointment

Responsibilities
Under the direct supervision of the Administrative Officer, NOB, the incumbent will be assigned the following responsibilities:

Travel Activities:

• Ensure effective management of staff travel arrangements by reviewing travel requests and confirming accuracy of information.
• Brief staff on all policies and procedures covering official travel ensures adequate controls are in place.
• Liaise with travel agents for reservations and ticketing for both local and international travels of staff members and consultants. Provide information to all on flight schedules and options. Occasionally request Headquarters for quotes for staff entitlement travels and follow-up with airlines for tickets.
• Update in VISION local & International travel authorizations for UNICEF staff and Consultants, (approx. 2000 per year) as per the Administrative instructions on Travel procedures and process all staff travel entitlements.
• Ensure that the correct ticket costs and entitlements are updated using PR05 in VISION.
• Certify Travel Agency invoices / payments. Complete ticket payment to the travel agency on bi-weekly basis as agreed with the travel agent by charging the appropriate travel authorisation or Funds commitment. Ensures that reconciliation of tickets are done on a monthly basis with the Travel agents. Prepare quarterly reconciliation of travel agent accounts and share with the Administrative Specialist.
• Ensure that TAs are certified within 15 days of completion of travel. Inform the sections of the status of certification of travels and ensure that the PAs for the various sections certify trips are completed.
• Maintain a record of ticket refunds or credit notes from Travel agents and share with the Supervisor on a monthly basis. Ensure ticket reconciliation with the Travel Agent is done regularly on a monthly basis. 

Protocol Activities:

• Provide advice to International staff and assist them and their dependents in processing request for visas, diplomatic identity cards, drivers' licenses and other relevant personnel-related documents, in accordance with the requirements of the United Nations and the country of the duty station locations.
• Register official vehicles and assist with the registration of vehicles for internationally recruited staff and dependants. Ensure that official vehicles are roadworthy and have up-to-date insurance coverage annually.

Qualifications, Experience and Competencies

• Education - Completion of Secondary Education or Diploma or a University Degree in Accounting, Business Administration, Economics or Financial Management.
• Work Experience: Minimum of six years of relevant work experience in Administration or Operations in general with UNICEF. Knowledge in VISION/SAP would be an asset.
• Work experience in emergency duty station is an asset.
• Language Proficiency: Strong communication skills with need for proficiency in English, both written and oral and knowledge of the local language of the duty station.
• Competencies Required: In addition to the core values and core competencies the following functional competencies are required: Analysing [I] Applying Technical Expertise [II]; Following Instructions and Procedures [II] Planning and Organizing [II] Drive for Results [II].