• Senior Human Resource Assistant at the United Nations High Commissioner for Refugees (UNHCR) Nigeria

  • Posted on: 10 February, 2017 Deadline: 14 February, 2017
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  • The United Nations High Commissioner for Refugees (UNHCR) Nigeria, is recruiting suitably qualified candidates to fill the vacancy below:

    Senior Human Resource Assistant

     

    Job ID: #1892684
    Location: Maiduguri
    Job type: Fixed-Term
    Vacancy Number: 2017/VA/002a

    Responsibilities

    Under the supervision of the Head of Sub-Office, the Senior Human Resources Assistant will:

    • Assist in personnel administration, performance management, welfare issues and other HR related matters of staff under the area of responsibility (AOR).
    • S/he will liaise with the Human Resources Officer on recruitment processes and appointment of staff,
    • Assist in the recruitment, assignment and reassignment of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
    • Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
    • Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
    • Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
    • Liaise with the HR Officer and logistics section in coordinating of shipment of personal effects of newly arrived international staff.
    • Administer UNHCR medical insurance plan for locally recruited staff.
    • Provide administrative support to staff and dependents in case of medical evacuations.
    • Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
    • Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
    • Initiate routine correspondence on HR matters for the authorizing officer’s approval.
    • Perform other duties as required.

    Essential Minimum Qualifications

    • Completion of secondary education with certificates in secretarial and administrative training.
    • Minimum 5 years of previous relevant work experience.
    • Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
    • Fluency in English and working knowledge of another relevant UN language or local language.
    • Good communication skills (written and oral).

    Desirable Qualifications & Competences

    • Working knowledge of other UN language(s).
    • Field experience with UNHCR and/or with other humanitarian organizations is an asset.
    • High IT affinity and working experience of PeopleSoft/MSRP.

    Method of Application

    Applicants should submit their application/letter of motivation, resume and fully completed UN Personal History Form (P11) and send via email ONLY to: niglahr@unhcr.org quoting in the subject line the above vacancy notice number and title of the position.

    Click Here to Download UN Personal History Form (P11)

    Note

    • A written test will be conducted for this position which will be followed by a competency based interview.
    • There is no need to send other certificates along with the application and P.11 at this stage.
    • Incomplete applications will not be reviewed.
    • Only short-listed applicants will be contacted.
    • Applications from female candidates are strongly encouraged.

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