• Personal Assistant to MD (French-speaking) at Simeon's Pivot Resources

  • Posted on: 1 December, 2016 Deadline: 12 December, 2016
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  • Simeon’s Pivot Resources - Our client, is currently recruiting suitably qualified candidates to fill the position below:

    Personal Assistant to MD (French-speaking)

     

    Job Description
    Essential responsibilities and duties may include, but are not limited to, the following:

    • Assist MD in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
    • Filter emails, highlight urgent correspondence and print attachments.
    • Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
    • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
    • Schedule on behalf of the MD meetings.
    • Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the MD.
    • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
    • Prepare correspondence on behalf of the MD, including the drafting of general replies.
    • Keep and retrieve files for the MD as at when required.

    Qualifications

    • A Degree holder (B.SC or HND)
    • A minimum of four to 7 (4-7) years’ cognate experience as PA to MD.
    • Must be able to work under pressure with minimal supervision.
    • Not older than thirty five (40) years
    • Ability to communicate in FRENCH FLUENTLY.
    • Demonstrable experience in an Administration/Executive Assistant/PA role in a highly organized environment.
    • Experience of diary management/researching and booking of travel and accommodation (essential).
    • Expert level in the use of Outlook.
    • Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
    • Excellent organizational skills, ability to multi-task and organize others.
    • Excellent oral and written communication skills and ability to professionally represent the MD’s office.
    • Ability to work under pressure and be flexible as part of a small team.
    • Attention to detail and deadlines; Ability to filter information and assess priorities.
    • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
    • Ability to prioritize and manage own workload amid conflicting demands and busy work periods;
    • Ability to be proactive.

    Method of Application

    Applicants should forward their Resume (CV) to: jobs@simeonspivot.com using French-Speaking PA as the mail subject.

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