Finance Positions at Creative Associates International

Position Summary:The main duties of the Cashier will be the management of cash and cash transactions for NEI+. He/she will also be responsible for day to day bank liaison and general Finance Department office duties.

Reporting & Supervision:

This position is housed in Abuja, Nigeria, reporting to the Senior Finance Specialist.

Primary Responsibilities:

• Administer petty cash operations, and provide accountability and reporting in full compliance with USAID and Creative standards
• Assist logistics and procurement staff in cash disbursement of items paid in petty cash and submitting daily expense report to accountant/finance manager
• Coordinate with district teams to ensure directly managed labor activities are following timekeeping procedures and labor payments are made in a timely fashion
• Maintain an efficient and accessible paper and electronic filing system
• Modify or improve filing system if required
• Perform periodic inspections of files in order to ensure correct placement
• Assist in establishing systems to reduce overhead costs and propose cost-effective systems to save money
• Any other duties suitable to task and commensurate with ability

Required Skills & Qualifications:

• Analytical Skills;
• 2 years of progressive work experience in banking or a relevant trade; and
• Bachelor’s Degree in Accounting/Finance or Relevant education certificate.

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Position Summary:The Senior Finance Officer will be responsible for working under the Senior Finance Specialist to manage project expenditure and accounts for the NEI+ project in line with Creative’s Washington, DC financial systems.

Reporting & Supervision:

This position is housed in Abuja, Nigeria, reporting to the Senior Finance Specialist.

Primary Responsibilities:

• Process check requests and wire transfers for payments to vendors in compliance with contract requirements.
• Review and process vendor and consultant fee payments in accordance with USAID and Creative account procedures and contract policies.
• Process local-hire’s monthly payroll.
• Work with the Senior Finance Specialist to develop annual budgets.
• Assist the Senior Finance Specialist with developing spreadsheet programs for tracking and monitoring all financial activities, and maintain spreadsheets with current project expense data. Provide the Senior Finance Specialist with updated monthly cost reports.
• Draft quarterly financial reports and monthly ad hoc reports on financial status of project expenses and budget information; submit to the Senior Finance Specialist for review and approval.
• Respond to vendor inquiries regarding status of vouchers, payments, and budget submissions.
• Liaise with the Grants Manager in implementation of grants mechanism and assist to assure the smooth operation of the mechanism.
• With guidance and approval of the Senior Finance Specialist, draft documents for and execute wire transfers from the home office in Washington, DC.
• Manage the process of clearing bills, payments, and vouchers from the Abuja office; in concert with the Senior Finance Specialist, affect the transfer of project funds from the central account to field accounts.
• Work closely with the home office in Washington, DC to ensure reconciliation of monthly expense reports, and respond to any inquiries they may have.
• Participate in ongoing analysis, forecasting, and reviewing of project expenses.
• Oversee project procurement in accordance with the project contract and USAID and Creative requirements and regulations.
• Perform other duties as assigned by the Senior Finance Specialist.

Required Skills & Qualifications:

• Bachelor’s Degree in Social Sciences
• 5+ years’ experience in international development project financial management
• Knowledgeable about USAID Rules and Regulations, previous experience working on USAID-funded projects is preferred.

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Position Summary:The Grants Manager will be responsible for oversight of all grants activities, including ensuring efficient and proper controls for USAID grant compliance and reporting; coordinating training and grants administration with NGOs grantees; and review and submission of financial reports as required for each grant.

Reporting & Supervision:

This position is housed in Abuja, Nigeria, reporting to the Senior Finance Specialist.

Primary Responsibilities:

• Implement procedures and templates to be used for formulating, negotiating, executing, monitoring, and closing grants according to USAID regulations and the projects Grants Manual.
• Develop solicitations, coordinate the evaluation of applications, award grants, monitor and report on financial activities as appropriate.
• Monitor grantee to ensure compliance with USAID regulation.
• Assist large NGOs to convey grants-management requirements, processes, and skills to their local affiliates as necessary.
• Responsible for maintaining grant files and ensuring that they are always up-to-date
• Coordinate and support project audits, grantor’s audit, or monitoring visits.
• Conduct educational and training workshops on proposal preparation and/or financial monitoring, as necessary.
• Responsible for entering and maintaining the Creative’s Integrated Management Database System (IDMS)
• Other tasks as assigned

Required Skills & Qualifications:

• Bachelor’s Degree in Social Sciences
• 2-4 years’ experience in grant management, including disbursements and reporting.
• Knowledgeable about USAID Rules and Regulations, previous experience working on USAID-funded projects is preferred.