• Administrative Jobs at Oxfam

  • Posted on: 23 June, 2015 Deadline: 6 July, 2015
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  • Oxfam is a world-wide development organization that mobilizes the power of people against poverty. Oxfam is seeking a Media Lead (Nigeria Emergency) Our program is focused on economic livelihood, gender justice, govemance and humanitarian work with a stronger focus on influencing the power dynamics that create poverty and inequality.

    Oxfam is expanding its humanitarian response and advocacy capacity, and an Abuja-based media lead is required to complement this effort. The primary goal for this position is to increase the public profile of this crisis intemationally, in order to mobilize donors and build public awareness.

    Program Assistant

     

    DIVISION / DEPARTMENT / LOCATION: National / West Africa/ Nigeria Country Programme – Abuja, Nigeria
    JOB FAMILY: Programme
    LEVEL: E2

    OXFAM PURPOSE:
    To work with others to find lasting solutions to poverty and suffering.

    JOB PURPOSE:
    The mission of the Programme Assistant will be to support, in general the implementation of Oxfam Nigeria Resilience, Advocacy and campaign programmes and manage resources and processes in support of the Nigeria programme.

    REPORTING LINES:
    Post holder reports to: Research Policy & Advocacy Coordinator
    Staff reporting to this post: Nil

    BUDGET RESPONSIBILITY: As agreed in line with programme component

    KEY RESPONSIBILITIES:
    · Support timely and accurate donor reporting, both narrative and financial in line with Oxfam’s monitoring system.
    · Maintain donor reporting systems and ensure that assigned projects remain compliant with donor contracts.
    · Review financial reports and ensure spending is in line with work plans, approved budgets and team income and expenditure forecasts.
    · Monitoring income and expenditure for assigned projects
    · Coordinating effective communication with project lead in support of the above
    · Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, and provision of information.
    · Ensure increased visibility and strengthening of Oxfam in Nigeria profile through digital mobilization and engagements and deliver digital media campaign report to the line manager
    · Researching and developing contents for campaign materials, print, video and digital media publications, newsletters, blogs, bulletins and case studies.
    · Support the media and communications officer in developing layouts for Oxfam’s publications, newsletters and other advocacy materials
    · Work together with Programme/MEL Officers to develop Info-graphics of key Oxfam programme outcomes and research findings for a diverse audience.
    · Maintaining and regularly updating relevant up-to-date programme information on Oxfam Nigeria websites and on SUMUS
    · Support the Research Policy & Advocacy Coordinator in initiating and organising advocacy visits and follow up on actions from such visits.
    · Support coordination and monitoring of the team’s strategic operational plan on a monthly basis
    · Monitor the team’s key performance indicators
    · Provide general administrative tasks for the Programme Team, including organising team meetings and taking of minutes.
    · Act as the lead, with support from the Programme leads, on the coordination of fund transfers to partners.
    · Act as focal point for the finance team on the coordination of day to day financial operations relevant to Programmes.
    · Support the programme leads on the monitoring of monthly organisational management accounts and forecasting.
    · Coordinate the dissemination of the Oxfam Nigeria’s achievement and outcomes internally and externally among donors, partners and allies for increased learning and sharing of best practices.
    · Support program officers in workshop/meeting organizations and meeting report writing
    · To perform any other duties that may be assigned by line manager

    SKILLS AND COMPETENCE:

    Job Specific Competencies

    Essential
    At least a university degree, preferably an advanced degree in social science, development studies, agric economics or law.
    · A minimum of two years experience in area of work
    · Subscribes to Oxfam’s values, mission, goals, etc.
    · Good understanding and practical experience in application of equality issues (social inclusion)
    · Good understanding of NGO policy/advocacy work in the context of development
    · Ability and willingness to travel extensively, as part of work
    · Good IT skills especially in Microsoft Office packages
    · Excellent social media skills
    · Good graphics design skills
    · Experience and ability in taking good pictures
    · Experience in using publishing and layout software (like Adobe Indesign and MS Publisher) and photo software (like Adobe Photoshop)
    · Good knowledge of website/content management system
    · Able to complete projects to a high standard with minimum supervision

    Behavioural Competencies
    · Ability to take charge and provide leadership
    · Conceptual Thinking and analysis
    · Ability to Achieve Results
    · Communication Skills
    · Ability to Support Others
    · Good organisational skill
    · Ability to prioritize and manage multiple workload
    · Ability to work in a cross cultural setting and respect & respect individuals opinions

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    Security, Procurement/Logistics /Admin Officer

     

    LOCATION: Adamawa and Kebbi (2), Nigeria

    Salary: Based on the National Salary Scale of Nigeria Country Office

    JOB FAMILY: Program

    Level: D2

    Duration: 4 years

    OXFAM PURPOSE: To work with others to find lasting solutions to poverty and suffering.

    TEAM PURPOSE: To deliver Oxfam’s strategic and operational emergency/resilient food security and livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.

    JOB PURPOSE:

    Security is and will remain of key importance for the Oxfam staff in Abuja and during duty trips throughout the country, especially in more volatile regions like the North-East and the Niger Delta. Good security analysis and risk management measures are required. The Security, Procurement/Logistics /Admin Officer is the Security focal point for the team. The job holder is also

    responsible for managing logistics for staff, vehicle fleet, assets, communications, procurement, security and properties to ensure effective, transparent and accountable logistic support to the state based Oxfam staff and partners. Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on logistical elements of distribution & procurement planning.

    REPORTING LINES:

    Post holder reports to: Oxfam State Livelihoods Program Coordinator

    Staff reporting to this post: 2 Staff (Transport Officer and Office Cleaner)

    BUDGET RESPONSIBILITY: None although this might change

    KEY RESPONSIBILITIES:

    The The State Security, Procurement/Logistics /Admin Officer will perform the following specific duties:

    Transport, Fleet, Administration & Reports

    • Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
    • Manage, maintain and repair vehicles in safe and efficient working order
    • Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
    • Responsible for administering litigations and traffic offenses.
    • Ensure vehicles have current and lawful documentation.
    • Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
    • Receive travel requests, and maintain trip schedules and Staff Movement Board.
    • Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
    • Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance
    • Maintain all logistic files in an organized, accurate and up to date manner
    • Line manage, coordinate, monitor and guide the work of the drivers, cleaners and guards and any other logistics support by managing performance on an on-going basis
    • Produce weekly procurement tracker and send to programs and Abuja office as may be required
    • Produce logistics site report, vehicle and generator cost performance report.
    • Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to Abuja office once per month..
    • Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit

    Asset & Facility Management

    • Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
    • Oversee the issuance and return of assets to/from staff
    • Ensure good condition of assets, and maintain asset condition reports. Update Asset Register and send to Abuja office every month
    • Ensure leased properties are in good habitable conditions. Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
    • Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
    • Ensure the telephone system is operational and cost effective (PABX and CUG). Report any defective equipment or service. Check on running costs with Finance to ensure no misuse occurs
    • Ensure the data network (internet) is operational and cost. Report any defective IT or office equipment to the Log Assistant or Logistic Officer.

    Procurement and Supply

    • Oversee procurement requirements of the State Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
    • Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there
    • Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
    • Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
    • Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets
    • Ensure the office is well stocked with necessary supplies stationeries and other consumables
    • Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively

    Security

    • Engage state project management and staff as well as staff at all levels to facilitate the adoption and compliance with OGB’s Safety and Security Policy and Standards
    • Undertake Security Risk Assessments for any and all emergency responses and humanitarian operations
    • Undertake implementation and compliance with OGB’s Safety and Security Policy and Standards
    • Develop and deliver capacity building in safety and security training for staff
    • Provide safety security management advice, guidance and support to the state project office operations
    • Provide and Coordinate technical assistance and guidance to state project office operations in implementing action plans based on OGB’s Safety & Security Manager assessments and recommendations
    • Assess and evaluate country/State security guidelines and make recommendations for improvements using the Standards in OGB Policy and Standards for security management plans, evacuation contingency plans and standard operating procedures
    • Enforce OGB Nigeria Standard Operating Procedures, and provide recommendations to state Livelihood project Manager for improvement
    • Promote the concept that safety and security plans and guidelines should be jointly developed by the whole team to create ownership and encourage compliance
    • Promote the concept that safety and security is an integral element of programme design and operations and should be amongst the first planning considerations
    • Assist the National Oxfam Security Manager to manage the safety and security for day-to-day operations any and all emergency responses and project operations
    • Undertake implementation and compliance with OGB’s Safety and Security Policy and Standards
    • Ensure the physical site security of all office and project locations under the jurisdiction of the project state Office
    • Oversee the contract management and daily management of guards
    • Track daily field missions and movements of all staff
    • Report and assist in managing safety and security incidents
    • Report on safety and security at weekly meetings, and provide updates and information, verbally and in writing as well as send in weekly security situation report to the Country office.
    • Assist Oxfam State Livelihoods ProgramCoordinator in organizing the core Crisis Management Team and rehearsing and executing contingency plans.
    • The post-holder will comply with all relevant OGB policies and procedures with respect to gender, safety and security, code of conduct, equal opportunities and other relevant policies.
    • Provide Security briefing to all Oxfam staff and visitors to the project state.

    SKILLS AND COMPETENCE:

    · Accuracy and timeliness in all areas of responsibility

    · High level of accuracy in work, and ability to analyse complex sets of relationships and situations

    · Holds self and others accountable

    · Future-orientated, thinks pro-actively

    · Working effectively with stakeholders to achieve common goals

    · Excellent communication and interpersonal skills

    · Builds and maintains effective relationships, with their team, colleagues, members and external partners

    · Approachable, good listener, easy to talk to

    · Designing more effective admin systems

    · Willing to take disciplined risks

    · Honest, encourages openness and transparency, demonstrates highest levels of integrity.

    • Administrative & General Skills
    • · Level of Education – Bachelor Degree 4 Years of Prior Experience in a Similar Role
    • · Communication & Interpersonal Skill Level – Excellent
    • · Language Requirements – English – Excellent; Hausa (spoken) – Good
    • · Level of IT Expertise Required – Good
    • · Experience in procurement and logistics with INGO
    • · Experience in a relatively insecure state based environment
    • Working Conditions
    • Ability and willingness to travel to projects and stay in basic conditions when necessary

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    Procurement/Logistics and Administrative Coordinator

     

    Salary: Based on the National Salary Scale of Nigeria Country Office
    Duration: 4 years
    JOB FAMILY: property/Logistics
    LEVEL: C2

    OXFAM PURPOSE:
    To work with others to find lasting solutions to poverty and suffering.

    JOB PURPOSE:
    To play a leading role in support to the procurement within the country office and partners alike in meeting internal and external procurement and supply value chain for effective and efficient programme delivery, coordinating Oxfam’s programme activities relating to Supply and Logistics both in Abuja, Kebbi and Adamawa. ‘Supply and Logistics’ refers to a broad set of operational and support activities related to requirements planning, procurement and delivery of materials and services, management of fleet and transport.

    REPORTING LINES:
    Post holder reports to: Business Support Manager (BSM). Staff reporting to this post: Two or more staff

    BUDGET RESPONSIBILITY: None but strategic monitoring and probity requirement

    KEY RESPONSIBILITIES:
    · Overall management and implementation of country logistics / supply policy ensuring that authority and procedures are adhered to and followed, to promote and integrate their best practice into the Country programmes
    · Monitor actions agreed by management in their monthly, quarterly management reports and flag exceptional issues arising from this analysis with country and line management
    · To ensure the development and maintenance of a database of appropriate suppliers, equipment and specifications able to supply Oxfam programmes and to share and promote this information with the staff and partners and other technical staff review the quality and accuracy of asset and stock verifications
    · In conjunction with the BSM develop capacity building & succession plans and related staff development activities to support
    · To travel to the field and partners’ offices as required supporting the effective delivery of the role.
    · To carry an appropriate risk assessment aim to strengthens the compliance and plan to overcome weaknesses of country logistics operations
    · Support staff in the country to monitor and comply with the restricted funding from day to day by appropriate us e of checklist that monitors programme, finance and logistics requirements
    · Develop procurement plan, monitor implementation and update regularly
    · Review overdue, due and in process logistics for adequacy of resources to complete, assess underlying issues making them overdue, how to resolve, and ensure good communications with line managers to achieve this
    · Develop and agree priorities for assuring quality and respecting donor requirements.
    · Review & sample contract project documentation to ensure that key documentation such as proposals, contracts, amendments, reports, budgets, spend reports and other grant management documentation is

    Ø Easy to access in relevant and appropriate formats
    Ø Complete and accurate
    Ø Properly supported and evidenced
    Ø Procurement & tendering processes and procedures have been followed
    Ø Warehouse and Asset management policies have been correctly observed
    Ø Correctly allocated to contracts

    · Any other duties as agreed with line manager and included in performance objectives

    SKILLS AND COMPETENCE:

    Essential
    Highest levels of personal integrity and accountability
    · Master degree in procurement/logistics/business or equivalent
    · At least five years experience in procurement/logistics and working with institutional donors environments
    - Strong understanding of best practice logistics/financial systems and policies/procedures
    · An understanding and experience of auditing techniques and tools
    · Good grasp of institutional donor requirements
    · Proven experience of managing funds raised from institutional donors such as EU, ECHO, OFDA, DFID,
    · Experience of capacity building in relation to procurement/logistics development and administration as well as coaching and mentoring skills
    · Strong project management and presentation skills
    · Experience and ability to contribute to cross-departmental projects
    · Proven knowledge and experience of computerised contract and logistics systems as well as advanced Excel skills
    · Demonstrable experience with tender and consortium bid budget development and financial management
    · At least two years working in a supervisory position
    · Ability to delegate, coach and develop staff
    · Ability to work on own and as a team player
    · Ability to manage competing priorities and produce consistent high level outputs
    · Good analytical, reporting and financial skills
    · Thoroughness and attention to details
    · Excellent communication & interpersonal skills
    · Able to identify, prioritise and recommend actions to mitigate risk
    · Fluency in verbal and written English

    Desirable
    · Knowledge of West African local laws related to finance
    · Proven skills in motivating multi cultural and multi sectoral teams
    · Ability to communicate potentially sensitive information appropriately, both verbally and in written form
    · Awareness of gender equity principles and commitment and interest in developing these within Oxfam

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    State Livelihoods Program Coordinator

     

    JOB FAMILY: Program
    Salary: Based on the National Salary Scale of Nigeria Country Office
    Level: C2
    Duration: 4 years
    OXFAM PURPOSE: To work with others to find lasting solutions to poverty and suffering

    TEAM PURPOSE: To deliver Oxfam’s strategic and operational Resilient Food security and Livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.

    JOB PURPOSE:
    This position will assume direct management responsibility of the EU project activities in the state. This includes supervising state based project teams, coordinating the local partners on the technical and other matters which are directly related to the state level operation and implementation, responsibility for all documentation and reporting; and supervising of the grant management aspect of the project in conjunction with the M&E officer. The State Livelihoods Program Coordinator will be the main liaison person for the EU project between Oxfam, relevant stakeholders and Non- Governmental Organizations (NGOs) involved in the Food Security and Livelihoods programs at the project state. S/he will ensure that the notion of “women’s rights at the heart of our work” is present in all work s/he takes forward

    REPORTING LINES:
    Post holder reports to: The Livelihoods and Private Sector Program Manager, Oxfam Nigeria
    Staff reporting to this post: 4 Staff including Security Procurement/Logistics /Admin Officer, M&E Officer

    BUDGET RESPONSIBILITY: None although this might change.

    KEY RESPONSIBILITIES:
    · The State Livelihoods Program Manager will perform the following specific duties:
    · Provides technical leadership and support to the field based teams and partners to develop strong work plans and budgets to deliver effective services to farmers;
    · Reviews the partners’ annual and quarterly plans and budgets and provide necessary guidance to ensure these are compliant with the EU project implementation procedures and quality standards;
    · Together with Abuja and field-based staff, monitor and track progress of the partners to ensure conformity with annual and quarter work plans and focus on meeting targets;
    · Supports partners and field staff to roll out coordinated activities and ensures farmers receive the agreed project services;
    · Provides technical support and guidance for partners and field based staff in the major programming areas and services to ensure programs are implemented in technically sound and culturally appropriate ways;
    · Mobilizes additional technical support both internally and externally as may be needed by the field staff and partners.
    · Prepares annual and quarterly work plans for state technical support and reports accomplishments to the Livelihoods and Private Sector Manager on monthly basis;
    · Participates and supports state level coordination and review meetings while using these opportunities to provide essential technical updates to field staff and partners and reviewing progress towards achieving Project goals;
    · Represents EU project and Oxfam GB in the various partnership meetings with MDAs, Private Sector Actors and civil society organizations at state level;
    · Provides leadership in planning and implementation of new initiatives related to small scale farmers especially women in the state.
    · Strengthens and identifies new opportunities for program linkages and partnerships with government and non-government partners at state level.
    · Maintains close communication and collaboration with the responsible Managers or Coordinators at the state level CSOs to ensure that support provided and actions agreed upon are channelled through acceptable project structures;
    · Supports the process of documenting promising practices, prepares and submits quarterly reports on progress to the Livelihoods and Private Sector Manager;
    · Direct line management of the EU project staff who are based at state level.
    · Manages the performance of staff on an on-going basis including guidance, motivation, resolution of problems, training needs identification, regular review meetings, and provision of Performance Appraisals according to Oxfam GB policies and procedures.
    · Ensuring that direct reports have clear roles and responsibilities under the EU project, and a strong understanding of all of Oxfam GB’s regulations and policies.
    · Direct management and coordination of all project activities at state level, in line with the project proposal and implementation plan.
    · Ensure regular two-way communication and consultation between the field staff and the Oxfam GB Abuja based program management team.
    · Provide continuous orientation and guidance for the project field staff and partners to promote the EU Project methodology in the target communities as well as neighbouring LGAs and communities.
    · Work in close collaboration with the CSO Partners to conduct periodic monitoring/reviews of all small scale farmers components, identifying successes, and using lessons learned to make improvements as feasible.
    · Develop a mechanism to mobilize the private and public sectors to maximize the local response to climate change adaptation. Based on this also strengthen private public partnerships
    · Strengthen coordination of response which includes mobilization of volunters and provision of support for partners to map out service providers and strengthen linkage and referals with inputs and product dealers.
    · Serve as the main focal point for organizational relationships with the partners in that state; help the M&E and Security Procurement/Logistics /Admin Officer to ensure security and Logistic plans are implemented, monitored, and completed.
    · Work closely with the Abuja based M&E Officer to ensure that all project reporting and M&E systems are effectively implemented and that required information and reports are submitted accurately and on time.
    · Work closely with the CSO Project Manager to implement, monitor expenditure of budget appropriately, ensuring timely disbursement, activities, reporting, and documentation, monitoring variances and troubleshooting as needed.
    · Develop and maintain strong external networks with government agencies, partners, other EU implementing partners, and other key stakeholders in the state.
    · Assumes other roles and responsibilities relevant to the position that may be assigned by the Livelihoods & Private Sector Manager

    • Work on value chain actors and their service providers (Private BDS providers)

    · Work on disaster risk reduction, famer field schools, asset transfer and revolving fund management, community based saving and lending groups

    SKILLS AND COMPETENCE:
    Excellent analytical and critical thinking ability, with a Master degree in agriculture, food security, climate change, resilience building or a related field of study with at least 7 years of field experience in project management with donors such as EU, ECHO, OFDA, and DFID. (E)
    · Proven ability, and preferably experience in working in areas of chronic poverty and inequality (E). Preferably in Northern Nigeria (D)
    · Proven commitment to working to reduce poverty and suffering. (E)
    · Proven ability of understanding and applying issues related to gender and women’s rights in a development context (E)
    · Proven ability, and preferably experience at, supporting and influencing others through advisory roles, with multi-cultural teams, and of a variety of levels of seniority. (E)
    · Proven ability to develop and to manage complex institutional relationships. (E)
    · A high degree of self-motivation, an ability to work towards institutional goals, and proven examples of delivery of tasks while operating under pressure. (E)
    · Well-connected within a network of professionals working on resilience building, food security, adaptability and development issues (D)
    · Knowledge of current trends in the climate change debate as it relates to poverty. (D)
    · Experience in working with and building capacity of civil society groups, including community based or established NGO’s. (E)
    · Substantial experience in implementation or management of similar development projects and/or field offices, particularly in the following areas:
    · Ability to manage teams across multiple areas of responsibility (program and admin/support/finance); proven experience in motivation and teambuilding.(E)
    · Experience in overseeing field-level financial systems, spending, monitoring, documentation, and reporting, in line with Oxfam GB’s requirements. (E)
    · Involvement in small scale farmers especially women projects, and/or those involving families or households. (D)
    · Work on value chain actors and their service providers (Private BDS providers)
    · Work on disaster risk reduction, famer field schools, asset transfer and revolving fund management, community based saving and lending groups
    · Involvement in projects utilizing grass-roots approaches and addressing issues of power, diversity, exclusion, participation, and gender. (D)
    · Preparing timely and accurate reports and documents. (E)
    · Managing projects with multiple partners and stakeholder groups.(D)
    · External networking and relationship-building. (D)
    · Proven ability to multi-task, engage in long-term planning, meets deadlines, and handles last-minute demands. (E)
    · Excellent communication and listening skills. (E)
    · Language Requirements: Spoken English-Excellent; Written English-Excellent (E)
    · Ability to speak at least one local language predominant in that state. (D)
    · Level of IT Expertise: Excellent (Word, Excel, PowerPoint, etc.) (E)
    · D = Desirable E = Essential

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    State Monitoring, Evaluation, Accountability and Learning (MEAL) Officer

     

    Salary: Based on the National Salary Scale of Nigeria Country Office
    JOB FAMILY: Program
    Level: D2 Duration: 4 years
    OXFAM PURPOSE: To work with others to find lasting solutions to poverty and suffering.

    TEAM PURPOSE: To deliver Oxfam’s strategic and operational emergency/resilient food security and livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.

    JOB PURPOSE:
    To assume a technical role in implementing, and maintaining effective and appropriate Monitoring, Evaluation, Accountability and Learning systems for all project activities in Adamawa/Kebbi State. The post will involve coordination with CSO partners and state teams, and in line with EU reporting requirements, and with Oxfam Common Approach to Monitoring, Evaluation, Learning and Social Accountability (CAMSA) guidelines and best practices.

    REPORTING LINES:
    Post holder reports to: State Livelihoods Program Coordinator
    Staff reporting to this post: None
    BUDGET RESPONSIBILITY: None although this might change

    KEY RESPONSIBILITIES:
    · The state Monitoring & Evaluation, Accountability and Learning (MEAL) Officer will perform the following specific duties:
    · Based on the project proposal, implementation plan, and donor reporting requirements, implement the system for capturing and documenting data and relevant information on project activities, beneficiaries, outputs, outcomes, and impacts, which is feasible, practical, and “user friendly”, and will obtain valid and reliable information.
    · Ensure an effective MEAL data collection and reporting system with all partners through mentorship, on the job training, site visits and other technical support as needed. Ensure systems are well understood and properly implemented by all partners.
    · Work with partners and state teams to maintain reporting processes to ensure that all information and data is collected, documented, and collated in an accurate and timely manner.
    · Support the conduct of periodic supportive supervision and Data Quality Assessment visits to state teams, partners, and communities
    · Facilitate the sharing of information obtained with communities, and other stakeholders through a regular feedback mechanism.
    · Ensure project implementation is aligned to targets and indicators contained in project proposal
    · Constantly update project CSO partners and State teams on activities progress
    · Support the CSO Project Manager to implement, monitor expenditure and budget appropriately, ensuring timely disbursement, activities, reporting, and documentation, monitoring variances and troubleshooting as needed
    · Provide on-going support to partners, and communities to maintain MEAL systems; identify skill gaps that can be addressed in subsequent trainings.
    · Analyse information about the programme and make recommendations for improvement.
    · Prepare and submit monthly reports in ensuring utmost quality
    · Update project database routinely as at when required
    · Support monthly data review meetings in States
    · Work closely with the Abuja based MEAL Officer to ensure that all project reporting and MEAL framework and systems are effectively implemented and that required information and reports are submitted accurately and on time

    • Assist in the production and publications of all EU project official text, reports and other material in consultation with the Livelihoods Program Manager.

    · Any other duties as may be assigned by the State Project Manager and or The Abuja based MEAL Officer

    SKILLS AND COMPETENCE:

    Essential Criteria
    · Bachelor’s Degree. Demonstrated experience in relevant data collection and processing methodologies, and with regard to ensuring data quality. Experience using knowledge management software or database is highly desired.
    · At least 4 years experience on a similar role
    · Substantial training and experience in designing MEAL systems, in particular:
    o For grassroots community programs that support women small scale farmers and families through local groups and structures.
    o For programs that address issues affecting small scale farmers and families affected by food and nutrition insecurity.
    o That capture accurate and relevant information, but which are user-friendly and can be managed by “non-IT experts”.
    o That captures both qualitative and quantitative information.
    o That will be used and coordinated by multiple levels of staff, partners, and community groups, across multiple geographical areas of operation.
    o That complies with all EU and Oxfam GB reporting requirements.
    · Involvement in agriculture projects, and/or those involving families and women.
    · Involvement in projects utilizing grass-roots approaches and addressing issues of power, diversity, exclusion, participation, and gender.
    · Proven ability to prepare timely and accurate reports and well-written documents.
    · Strong training and facilitation skills for various groups at multiple skill levels.
    · Excellent analytical, conceptual and strategic planning skills
    · Proven ability to multi-task, engages in long-term planning, meet deadlines, and handle last-minute demands.
    · Language Requirements: Spoken English-Excellent; Written English-Excellent
    · Level of IT Expertise: Excellent (SPSS, Word, Excel, PowerPoint, etc.)

    • Experience developing or using M&E systems in projects with agriculture components and/or interventions.
    • Knowledge of Hausa (spoken) is a plus.

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    Drivers

     

    Salary: Based on the National Salary Scale of Nigeria Country Office
    JOB FAMILY: Program
    Level: E1
    Duration: 4 years

    OXFAM PURPOSE: To work with others to find lasting solutions to poverty and suffering.

    TEAM PURPOSE: To deliver Oxfam’s strategic and operational emergency/resilient food security and livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.

    JOB PURPOSE:

    Drivers will be responsible for the management of logistics and transportation of both project personnel and goods within and outside the project areas. These officers will also be responsible for ensuring effective maintenance of project vehicles. The drivers will also assist the admin support unit in arranging logistics during events such as workshops, conferences, etc. 

    REPORTING LINES:

    Post holder reports to: Security, Procurement/Logistics /Admin Officer Staff reporting to this post: None

    BUDGET RESPONSIBILITY: None although this might change

    KEY RESPONSIBILITIES:

    • Drive the project team to locations or sites where project activities take place;
    • Ensure that all project vehicles are driven with care, caution and safety;
    • Inform the project management when project vehicles are due for service or need major maintenance or repairs;
    • Assist in arranging logistics during project events; and
    • Any other related duties that may be delegated.

    SKILLS AND COMPETENCE:

    Essential Criteria

    • Minimum of Senior School Certificate; Possession of valid driver’s license  and at least 3 years driving experience in a reputable organization;
    • Knowledge of Hausa (spoken) is a plus.
    • Fair level of oral and written communication skills;
    • Good interpersonal communication, teamwork, and partnering skills

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    Partner (CRUDAN &DEC) Livelihoods Program Officer

     

    JOB PURPOSE:
    This position will be responsible for implementing all project activities in the target communities in the state, both directly and indirectly through training/mentoring of Partner project staff and community mobilizers and VSL field officers, linking up with ADP, other NGO and private sector actors.

    Duration: 4 years

    REPORTING LINES:
    Post holder reports to: CRUDAN &DEC Directors
    Staff reporting to this post: between 7-9 (Finance Officer and Community Mobilizers and VSL field officers)

    KEY RESPONSIBILITIES:
    Direct implementation: Implement all program activities in 3-4 LGAs, which includes:
    · Facilitate initial community entry activities, mapping, and assessments.
    · Manages the Partner project budget and makes all approvals of project activities
    · Formation and initial training of farmers’ association and VS&L groups
    · Support the conduct of baseline/small scale farmers’ surveys in communities.
    · Prepare action plans and begin providing direct support to small holder farmers through visits, in line with the action plans, etc.
    · Initiate/facilitate links and referrals relationships between the farmers’ association and community groups and input suppliers/product buyers, and other service providers/other local sources of support.
    · Ensure all documentation, reports, and records are maintained per agreed procedure, and information is provided on community activities as required.
    · Co-facilitate step-down trainings with farmers’ association and community groups on various topics, as outlined in the implementation plan.
    · Support farmers’ association and community groups to conduct assessments/project activities to small scale farmers especially women in the communities.
    · Work on value chain actors and their service providers (Private BDS providers)
    · Work on disaster risk reduction, famer field schools, asset transfer and revolving fund management, community based saving and lending groups
    · Support Training and formation of Village Savings and Loan Groups (VS&L) in the communities
    · Ensure data collection of Village savings and Loan Groups for Management information systems under technical guidance of the M&E officer
    · Coordinate with ADP, other NGOs and private sector actors.
    · Support CSO to implement program activities in the target communities, as listed above, through:
    ü Co-facilitation of training on various issues and topics as outlined in the project implementation plan and training modules.
    ü Work with project teams to model techniques and processes for community engagement, as specified above under direct implementation.
    ü In subsequent stages of community engagement, provide mentoring and oversight for the activities of the community Mobilizers and farmers’ association and VSL groups

    · Maintain documentation and M&E systems at the community/state level: with the technical guidance of MEAL officer, work with community mobilizers, field officers, farmers’ association and community groups to ensure that all documents for small scale farmers are kept up-to-date, accurate, and secured; and ensure that information is compiled as needed in an accurate and timely basis to assess progress against activities and outcomes for each community.
    · Support the Oxfam State Program Coordinator and CSO Leader as required in externally representing the project to government agencies, other implementing partners and service providers. Help establish referral systems with other service providers at the local level, to be utilized by community mobilizers, field officers and farmers’ association and community groups to refer small scale farmers for services not provided by this project.
    · Support the community mobilizers, VSL field officers and farmers’ association and community groups to explore opportunities for soliciting additional indigenous support to small scale farmers from local resources through community and in-kind contributions, waiving of service fees, and other such strategies.
    · Co-facilitate training activities for external agencies and private sector actors as required, and in line with the project implementation plan.
    · Work with the Finance/Admin Officer, project partners, and community mobilizers, and VSL field officers to ensure that all financial activities conducted in each community are properly documented in line with CSO policies and OGB/EU procedures.
    · Other ad hoc tasks as requested by Line Manager.

    SKILLS AND COMPETENCE:
    Essential Criteria
    · Level of Education –Degree, Master degree in Agronomy or Agro –economy or equivalent in relevant filed with at least 3 years experience preferably with donors such as EU, ECHO, OFDA, and DFID.
    · Must have substantial experience in implementing community-level development projects, using participatory engagement and grassroots mobilization techniques.
    · Experience working on value chain actors and their service providers (Private BDS providers)
    Involvement in Agricultural value chain projects, and/or those involving small scale farmers, especially those with asset/cash transfer components and/or interventions.
    · Sound experience working on disaster risk reduction, famer field schools, asset transfer and revolving fund management, community based saving and lending groups
    · Excellent training and facilitation skills with a wide variety of groups having diverse experiences, backgrounds, skills, and education levels.
    · Experience in handling grants to local groups, ensuring appropriate basic documentation and accountability at the community/field level.
    · Excellent verbal communication and listening skills.
    · Language Requirements: Spoken English-Excellent; Written English-Good (ability to type and prepare reports and other documents as needed.)
    · Must be able to speak at least one local language predominant in that state.

    Desirable Criteria
    Experience in engaging directly with small scale famers, facilitating women activities and/or facilitating small scale farmers’ participation in meetings, discussions, etc.
    Involvement in projects and/or initiatives that address issues of power, diversity, exclusion, participation, and gender.
    · Ability to multi-task, engage in long-term planning, meet deadlines, and handles last-minute demands; exercise patience, and adapt to changing circumstances.
    · Level of IT Expertise: Good (Word, Excel, PowerPoint, etc.)

    go to method of application »

    Partner (CRUDAN &DEC) Community Mobilizers

     

    JOB PURPOSE:
    To support the implementation, and maintain effective and appropriate community engagement on all project activities in communities of Adamawa/Kebbi State. The post will involve coordination with famers and state teams

    LOCATION: Adamawa and Kebbi (7), Nigeria
    REPORTING LINES:
    Post holder reports to: Partner Livelihoods Program Manager
    Staff reporting to this post: None

    BUDGET RESPONSIBILITY: None

    KEY RESPONSIBILITIES:
    The Community Mobilizers will perform the following specific duties: Based on the project activities, and or plans, and donor reporting requirements, implement the system for capturing and documenting data and relevant information on project activities, beneficiaries, outputs, outcomes, and impacts, which is valid and reliable information.
    · Support in MEAL data collection and reporting through site visits and other support as needed. Ensure beneficiaries are well informed, processes understood and properly implemented by the beneficiaries.
    · Work with households and state teams to ensure that all information and data is collected, documented, and collated in an accurate and timely manner.
    · Support the conduct of periodic supportive supervision and Data Quality Assessment visits to households and communities
    · Facilitate the sharing of project and relevant information obtained with households and communities, and other stakeholders through feedback mechanism.
    · Ensure project implementation is aligned to targets as directed by the state MEAL officer
    Constantly update beneficiaries and communities on project activities and progress
    · Support the CSO Project Manager to monitor project sites and community participation, ensuring timely meetings, activities, reporting, and documentation, monitoring troubleshooting as identified
    · Prepare and submit monthly reports
    · Support the update of project database routinely as at when required
    · Support monthly review meetings in communities
    · Any other duties as may be assigned by the State Project Manager and or The state MEAL Officer

    SKILLS AND COMPETENCE:
    Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling CSO values
    · Holds the farmers and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
    · Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages farmers to do the same
    · Widely shares their personal vision for the CSO, engages and motivates others
    · Future orientated, thinks strategically
    · Builds and maintains effective relationships,
    · Values diversity, sees it as a source of competitive strength
    · Approachable, good listener, easy to talk to
    · Develops and encourages new and innovative solutions
    · Willing to take disciplined risks
    · Honest, encourages openness and transparency; demonstrates highest levels of integrity

    SKILLS & EXPERIENCE
    Essential
    · 2 years working experience– National Diploma / NCE in relevant discipline. Living in community and speaks the local language
    · General Written & Verbal Communication & Interpersonal Skill Level –good
    · Language Requirements - speaking local language – English/Hausa – Good
    Living in community
    · Respected by local people and leaders and known to be conscientious
    · Motorcycle license
    · Ability to ride a motorcycle

    Method of Application

    If you are interested in on of these positions, please email your application letter and curriculum vitae in English to oxfamgbnigeria@oxfam.org.uk to the attention of the Recruiter, not later than July 6, 2015

    For enquiries contact dnwankwo1@oxfam.org.uk for Oxfam,info@dexcentre.org, for DEC-Bauchi and crudanhq@gmail.com for CRUDAN
    Please note that applications sent to this enquiry email will be disqualified.
    OXFAM IS AN EQUAL OPPORTUNITY ORGANISATION; QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.

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