Job Roles at Food Concepts Plc

Job Purpose

• To operationalize the company’s warehouse and delivery process and ensure the deliverables and output are in line desired goals and objectives.

Core Responsibilities and Key Result Areas

• Inventory / Logistics Monitoring
• Ensure accuracy of stock picked for shipment
• Ensure zero stock losses both in Warehouse and in-transit to production units, regional warehouse hubs and stores
• Ensure full monitor adherence to health, safety and environmental guidelines
• Ensuring receipt of goods in line with specifications on purchase orders or as instructed by Supply Chain Division
• Apply appropriate asset management procedures in order to achieve maximum return on assets
• Perform continuous evaluation of warehouse security and implementation of necessary measures to maintain safety of stock.
• Develop preventative maintenance systems and contingency plans.
• Support in the offloading and loading of stocks in the warehouse
• Escort stocks to defined destination and ensure issuance is according to the waybill and invoice.
• Participate in cycle counting and monthly stock count activities
• Maintain high standard of housekeeping and hygiene in work area assigned
• Provide regular update on stock position as may be required
• Generate picklist based on requisition from the various units
• Update bin cards based on shipments of stock items to different Business units
• Update bin cards based on items received into the warehouse

Key Performance Indicators

• Quality of stock delivered
• Savings on goods/services
• Level of target achieved
• Delivery turnaround time

Job Specifications

• A minimum of a Bachelor’s degree in Business Administration is required
• Possession of any relevant certification is essential
• Minimum of 2 years’ experience in similar role

Knowledge Requirements:

• Knowledge of warehouse management procedures and best practices
• Knowledge of warehouse management software and database
• Knowledge of warehousing, distribution and maintenance operations
• Knowledge of QSR/Food Industry trends/ practices

Decision Expectations:

• Manage warehouse in compliance with company’s policies and vision
• Maintain standard of health, safety and hygiene.

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Job Purpose

• Daily updating of bin cards, gather data and capture information timely and accurate manner from various sources into databases. This also include extracting information from business units and storing hard copies.

Key Duties and Responsibilities

• Gathering suppliers’ invoices/waybill, GTN for all Pie Production Units, Central kitchen & Chicken Republic stores, respectively.
• Type in data provided directly from customers.
• Create spreadsheets with large numbers of figures without mistakes.
• Verify data by comparing it to source document i.e., Bin cards/Excel.
• Update existing data i.e., Bin cards/Excel.
• Identify errors, and swiftly bring them to the attention of relevant parties where necessary.
• Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing.
• Retrieving data from the database or electronic files as requested.
• Informing relevant parties regarding errors encountered.
• Storing hard copies of data in an organized manner to optimize retrieval.
• Additional duties as assigned.

Key Performance Indicators

• Delivery turnaround time
• Quality of stock delivered
• Savings on of goods/services
• Achieved/Exceed agreed target

Job Specifications
Educational Requirements:

• BA, BS or B.Com degree required (Bachelor’s Degree in Accounting/Finance/Economics)

Professional Requirements:

• Membership of CIPM, HRCI, CIPD or any other related professional qualification is required.

Experience Requirements:

• 0-3+ years of warehouse or other relevant experience.

Decision Expectations:

• Manage data in compliance with company’s policies and vision
• Maintain standard of health, safety and hygiene

Knowledge Requirements:

• High proficiency in data entry techniques.
• Strong fluency with excel formulas and functions.
• Strong analytical and data gathering skills.

Working Conditions:

• Jobholder typically work 40 hours per week, Monday to Friday, although some roles may involve weekend or evening work.
• This role is both office and field(warehouse) based and has some occasional physical demands such as lifting stock items that weigh over 10kg if the need arises and walking round the warehouse to ensure the effective monitoring.

Contacts and Purpose of Contact:
Internal Contacts (most frequent contacts):

• Warehouse Supervisor
• Warehouse Manager

Purpose of Contact:

• Exchange or provide information
• Obtain, clarify, and discuss information
• Present, discuss information and problems
• Collaborate, negotiate and present ideas
• Deal with, influence or motivate subordinates
• Promote, justify or settle highly sensitive matters.

External Contacts (most frequent contacts):

• Service Providers/ Vendors.