Fresh Jobs at Medecins Sans Frontieres

Accountabilities / Responsibilities (non-exhaustive list)

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role.
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities.
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data.
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs.
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
• Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making.
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission.
• Supporting the Supply Coordinator in supervising and organising the daily activities of the Supply team at the Coordination level.
• Ensuring an efficient implementation of the supply procedures and standard tools within the whole mission.
• Being the focus point of the Supply team to deal with internal customers and with the suppliers.
• Doing field visits for technical support to the project team and assisting, coaching, training the project Supply team.
• Drafting Supply report for Coordination and giving feedback to the project report; compiling the mission supply report to share with the Supply Co.
• Setting objectives for the team at the coordination, monitoring them and evaluating them with the support of the Supply Co.
• Replacing the Supply Co during his/her break and covering the gap of any supply team member.
• Assisting the Supply Co. during ARO/MYR preparation and updating supply guidelines and activities planning.

Required Skills & Competencies

• Education: Degree and specialization in Logistic / Supply Chain is required.
• Experience: Minimum two years in supply chain management and in organization of supply administration and procedures is required
• Proven understanding of MSF field Logistics (General knowledge of MSF equipment and kits) is desirable.
• Languages: English language.
• Knowledge: Computer literacy (MS Word, advance excel, internet, etc).
• Knowledge on Importation procedures in Nigeria id required.
• Competencies: Stress management, Commitment to MSF principles, Behavioral flexibility, Result and quality orientation, Teamwork and Cooperation.

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Accountabilities / Responsibilities
Non-exhaustive list:

• Ensuring Registration on the single window trade portal is done on time for both air and sea cargos.
• Ensuring WaCA Mission list to submit for importation waiver is updated and shared on require time.
• Ensuring Import Duty Exemption Certificate (IDEC) application for both air and sea cargos (medical and log items)-IDEC list.
• Doing application for SONCAP.
• Working with OCP’s Transport and Customs Officer on taking over WaCA cargo importation by beginning of 2025.
• Ensuring the clearing of WaCA goods and managing relations and customs regulations with clearing/forwarding agents, government and transporters.
• Working in close collaboration with the Intersectional Customs and Clearence Manager and the colleagues from other OCs.
• On behalf of WaCA identifying backup companies for freight and clearing agents (for air and sea cargos).
• Preparing transport contracts with commercial flights or road transportation between Coordination and projects
• Cargo booking with MSF flight for the whole mission and share information with FlightCo 48 hours prior movement.
• Doing reception of international cargo (both log and med)
• Organising shipment of local cargo with the support of storekeeper/pharmacy supervisor.
• Providing data about transport and customs for monthly report.
• Providing clear information about freight and customs for POA or ARO.

Required Skills and Competencies

• Education: Minimum Secondary Education Certificate is required.
• Experience: At least 2 years experience in Supply chain-related jobs or in the logistics department is required.
• Required experience working with NAFDAC and Importation of Cargos.
• Experience working with MSF or other NGO is desirable.
• Computer Literacy: Computer proficiency (word and excel) is required.
• Languages: English Required.
• Competencies and Qualities: Result and quality orientation, teamwork and cooperation, behavioural flexibility, Service orientation, Stress management and commitment to MSF Principles.