Jobs at International Rescue Committee (IRC)

Scope of work:

The Senior Reproductive Health Manager is the focal point for both the IRC’s emergency and Non-emergency reproductive Health care services and in Borno, Adamawa and Yobe States. The Senior RH Senior Manager ensures that the IRC’s SRH interventions are guided by the Nigeria Country Program SAP Implementation Plan. He/she reports to the Health Coordinator and works closely with other sectors.

Key roles and responsibilities:

Program management

• Oversee the implementation of quality SRHR program activities at all IRC supported health facilities in the targeted areas
• Provide leadership, training, and guidance to staff and local partners to ensure SRH programming meets best practice standards and prioritizes the security of beneficiaries and staff.
• Design and lead assessments to ensure the voices of women and girls inform SRH program design
• Support proper SRH data collection and recording in the IRC supported SRH units and women centers, support the compilation of data and generation of quality RH reports on a regular and timely manner.
• Develop protocols on information management in insecure environments
• Support the SRH teams to develop awareness raising messages to promote uptake of emergency SRH response services in a timely manner
• Promote coordination with the WPE team and ensure SRH is incorporated into all the IRC supported facilities
• Prepare the SRH mobile team members to respond quickly to emerging crises and newly accessible areas.
• Promote a culture of learning whereby lessons-learned and good practices are documented and shared for institutional memory.

Business development and grant management

• Support the development of proposals as needed.
• Support crafting of budget during Business development and help monitor budget spent out plans to maintain program expenditure within budget.
• Participate in Grants Opening, Mid-Term and Closing meetings;
• Prepare internal and external reports within agreed deadlines using IRC and donor formats, as required;
• Assure appropriate and timely spending of grants to achieve RH program goals, grant reporting contributions, use and distribution of supplies and resources.

Staff management:

• Participate in recruitment of SRH program staff to positions as per the program demand.
• Maintain updated job descriptions, conduct interviews, orient new SRH staff to the IRC and the program.
• Undertake SRH capacity-development activities/training for RH and clinical health staff.  

Coordination and representation:

• Develop and maintain effective working relationships with all stakeholders - including community leaders, NGOs, UN agencies, community based organizations and other IRC sectors to enhance cooperation and coordination;
• Ensure that information from coordination meetings is shared internally and with other sectors, as appropriate;
• Represent the IRC in coordination mechanisms and meetings with other agencies, including the Ministry of Health, WHO, UNFPA and other UN agencies, non-governmental organizations, or donors.

Reporting, monitoring and evaluation

• Support the development and oversee implementation of strong monitoring and evaluation systems. Support the preparation of reports to the Supervisor and donors.
• Provide trend analysis on areas where there is programming to improve SRH services and advocacy for Target group/women and girls

Working Relationships:

• Position Reports to:  Health Coordinator
• Position directly supervises:  Roving Reproductive Health Managers, health research managers, and work closely with Sr. Health Outcome Managers
• Indirect Reporting: SPC
•  Other Internal and/or external contacts: describe the nature of departments or groups the position influences or requires support from to accomplish objectives.
• Internal: All other IRC sectors offering integrated services at all intervention areas.
• External:  SPHCDA, UNFPA, WHO, HMB, Federal Ministry of Health, other INGOs.

Work Environment

• The position will be based in Maiduguri –Borno State, Nigeria. The situation in northeast and Northwest Nigeria continues to be volatile and the security phase is orange or red depending on location.
• Benefit package for national position is inclusive.
• Competitive Monthly salary,
• Health Insurance Coverage for Family,
• Annual earned leave days,
• Pension scheme.

Qualifications

• Health professional (MD, RN, PA or CO) with strong public health background, MPH preferred;
• 3 years SRH program management experience, preferably in insecure locations,
• Experience in technically supervising reproductive health staff in a complex setting;
• Thorough understanding of gender-based violence response protocols and service provision; 
• Ability to validate and interpret health data;
• Demonstrated ability to support and build staff capacity;
• Ability to work independently and as a collaborative team member;
• Ability to live and work under pressure in an unstable security environment.
• Knowledge and experience of participatory planning methods
• Excellent oral and written communication skills.
• Experience in grant management and proposal writing is preferred.
• Excellent computer skills: MS Word, Excel, Power point, use e-mail and internet.
• Fluency in English
• Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility.
• Ready to travel and work within Zamfara, Sokoto, Borno, Adamawa and Yobe states and travel to all field locations in Borno and other hard to reach areas as assigned by the management or delegated by the Health Coordinator.

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Project Overview:

The BHA (Bureau of Humanitarian Assistance) project, “Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria’  depending on fund availability will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), and Life Helpers Initiative (LHI), aims to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.

JOB PURPOSE/OBJECTIVE

• To provide all necessary logistical support to the SC Manager to enable field project activities to proceed with maximum efficiency while adhering to IRC’s supply chain procedures on assets management.
• The Assets Officer is responsible for the efficient coordination and management of all assets for IRC. One of the core functions of the incumbent as an integral member of the Supply Chain Department is, s/he must be able to manage, label and track all assets and maintaining audit-compliant records.

KEY RESPONSIBILITIES:

• Asset and Property Management
• Ensuring that all assets are controlled and managed properly in accordance to donor-specific polices.
• The implementation and/or maintenance of standard IRC assets management policies and procedures.
• Update the Asset register, and the inventory list for assets and expendable store and produce monthly reports.
• Work closely with Supply Chain Manager on Auction, transfer, and donation process management in line with donor regulations and approval, with reference to organization policy.
• Conduct asset inventory (physical count) during the reporting period.
• Pull out updated asset list for end of grant report and develop assets running cost analysis
• Ensure proper tracking, maintenance, and recording of all IRC assets, which will lead to an accurate asset database at all times.
• Ensure that each staff member is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
• Ensure quarterly physical check of assets and submission of asset reports to assets officer and logistics manager for review.
• Liaise with Supply Chain Manager to recommend disposal of assets to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
• Ensure that an up-to-date filing system for all assets is maintained.
• Retrieve assets and reassigned at the end of employee term of service

Reportings:

• Prepare and submit accurate inventory and Asset reports to the supervisor on time as per donor regulations for Assets.
• Prepare and submit disposal plans
• Any other Assets reports required by SCM or direct supervisor

SC Compliance:

• To ensure all SC activities are carried out to a satisfactory standard.
• To ensure that the necessary logistics and organization is effected for all projects.
• Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the programme.
• To assess potential projects as requested by SCM/Field coordinator.
• To familiarize yourself with the IRC SC Manual and comply with the policies outlined in the IRC SC Manual.
• To complete required reports and submit a monthly logistic reports for all SC activities in all sites to SCM.

Compliance and Ethics:

• Review and provide feedback on assigned supply chain reports submitted by the country office.
• Implementing internal and external audit corrective action plans (CAPs)
• Promptly Inform the Supply Chain Manager of any areas of concern or potential or suspected supply chain policy violations.
• Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing a post-audit corrective action plan)

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Key Working Relationships:

• Position Directly Reports to:  Supply Chain Manager  
• Position directly supervises:  Nil

Qualifications

• Minimum of 3 years working experience
• Diploma or Degree in a relevant field .
• Must possess at least three (3) years’ experience in Supply Chain management
• Competency in Microsoft suites (Ms word, excel, PPT,outlook)
• Knowledge of ERP
• Must have cognate skills in computer appreciation.
• MUST possess a high level of integrity and with good interpersonal skills
• Ready to work in difficult environmental conditions

go to method of application »

Project Overview:

The BHA (Bureau of Humanitarian Assistance) project, “Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria’  depending on fund availability will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), and Life Helpers Initiative (LHI), aims to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.

KEY RESPONSIBILITIES:

• Be accountable for periodic cycle count as per the standard operating procedure to ensure that stock management system is adhered to by staff/storekeepers.
• Lead in conducting fiscal year end stock inventories and ensure that effective stock inventory report
• Assist programs to establish and implement a reliable stock distribution plan to avoid closed grant or expired items in the warehouses.
• Provide on-going training and support to the storekeepers in their relevant functions and reporting.
• Oversee warehouse operations ensuring proper stock-keeping records, storage conditions, security, and facility maintenance.
• Provide support to warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).
• Maintain records/authorizations for warehouse staff designated to receive and dispatch goods.
• Ensure warehouse and stocks are secure, well managed and documented.

Materials Receiving and Dispatch

• Receive and document materials from suppliers and other sources
• Inspect materials during receiving and update required documentation
• Liaise with the Supply Chain manager to advise Programs of potential inventory shortages and to provide update on stock levels
• Organize a cold chain system and ensure “keep-cool” items are handled appropriately
• Inspect materials dispatched from the stores and update appropriate dispatch documents
• Implement GSC SOPs on assets and inventory management.
• Handle all Contribution In Kind (CIK) and Closed Grant Inventory
• Organize the replenishment of stock items as need arises based on an approved purchase requisition

Warehouse Documentation and Controls

• Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities.
• Ensure Warehouse Authorization Schedule is up to date and display
• Participate in, and provide accurate reports for Year-end counts exercise
• Fully participate in 20% inventory cycle count for all stock
• Conduct internal inventory checks and keep records of all records
• Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse.
• Ensure good arrangement of storage facilities with appropriate layout, and signs display in strategic locations
• Assign tasks and supervise the working of casual laborers

Warehouse Safety and Security

• Ensure physical security of the Warehouse by restricting visitors and any other unauthorized persons
• Implement and ensure clear safety procedures.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Ensure warehouse is regularly fumigated against pest, rats, rodents etc.,
• Maintain and periodically service fire extinguishers

Asset and Property Management

• Ensuring that all assets are controlled and managed properly in accordance to donor-specific polices.
• The implementation and/or maintenance of standard IRC assets management policies and procedures.
• Update the Asset register, and the inventory list for assets and expendable store and produce monthly reports.
• Work closely with Supply Chain Manager on Auction, transfer, and donation process management in line with donor regulations and approval, with reference to organization policy.
• Conduct asset inventory (physical count) during the reporting period.
• Pull out updated asset list for end of grant report and develop assets running cost analysis
• Ensure proper tracking, maintenance, and recording of all IRC assets, which will lead to an accurate asset database at all times.
• Ensure that each staff member is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
• Ensure quarterly physical check of assets and submission of asset reports to assets officer and logistics manager for review.
• Liaise with Supply Chain Manager to recommend disposal of assets to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
• Ensure that an up-to-date filing system for all assets is maintained.
• Retrieve assets and reassigned at the end of employee term of service

Compliance and Ethics:

• Review and provide feedback on assigned supply chain reports submitted by the country office.
• Develop and support the implementation of improvement plans.
• Implementing internal and external audit corrective action plans (CAPs)
• Promptly Inform the Supply Chain Manager of any areas of concern or potential or suspected supply chain policy violations.
• Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing a post-audit corrective action plan)

Reportings

• Finalize monthly report for the expendables store, outlining all stock movements and remaining balances.
• Prepare and submit accurate inventory and Asset reports to the supervisor on time as per donor regulations for Assets.
• Support with developing and updating warehouse material distribution plans as required.

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Key Working Relationships:

• Position Directly Reports to:  Supply Chain Manager  
• Position directly supervises:  Nil

Qualifications

• Minimum of 3 years working experience
• Diploma or Degree in  a relevant field .
• Must possess at least three (3) years’ experience in Supply Chain management
• Competency in Microsoft suites  ( Ms word, excel, PPT,outlook)
• Must have cognate skills in computer appreciation.
• MUST possess a high level of integrity and with good interpersonal skills
• Ready to work in difficult environmental conditions