Latest Vacancies at the Management Sciences for Health (MSH)

Reference ID: R2215

Job Description

• The Regional Accounting Manager is part of the Regional finance and operations team responsible for working closely with country Finance Leads and the HQ GL and accounting team in ensuring timely and accurate financial accounting records are maintained.
• The Regional Accounting Manager will be fully knowledgeable on the MSH finance & accounting policies and procedures and key donor regulations i.e. U.S government, Global Fund, Key US foundations, DFID and others.
• The Regional Accounting Manager will provide mostly remote back stopping, capacity building & oversight to country Finance Leads based in MSH country offices across the world.

MSH Business Systems Advancement and Support (30%):

• Identify and develop business improvement solutions using technology that keep MSH efficient and effective. Will work in close collaboration with HQ Accounting and Field Office Accounting teams to identify needs and address them.
• Partner with regional/HQ teams (Corporate Procurement, Internal Audit, FP/A, HR, etc.) and Field Office leaders by providing robust subject matter expertise (SME) in MSH key business systems such as QBO, Costpoint, Inventory management, etc.
• Ensure MSH remains on top of technological advancements in field offices by engaging with counterparts from other organizations to understand what technologies are working for them and whether we might integrate these in our business.
• Support Country/Field Office start-ups by reviewing system requirements and delivering a fully operational Country/field office accounting system (QBO, Transaction Pro, Inventory Management Systems etc.) for the projects/country offices on time.
• Manage monthly invoices for all business systems (QBO, Inventory Management Systems, Transaction Pro, etc.) under the RMU (Regional Management Unit) oversight.
• Support review for local per diem determination for country offices
• Support recruitment for country office staff below DFA level
• Support orientation of country office finance staff and other staff on finance process and procedures
• Perform monthly control reviews for supported country’s and support country’s corrective action plans/actions.

Capacity Building (15%):

• Develop training programs and modules based on FO Accountant Assessments.
• Develop training manuals and training tools for finance and accounting teams.
• Deliver training programs for field office finance and accounting teams.
• Strengthen engagement with key stakeholders in Country/Field Offices i.e. PD and DFAs and work closely with them to address their support requirements.
• Support country teams with systems update/ migration
• Provide in country support where necessarily via country support visits

Financial Analysis and KPIs (15%):

• Provide the Program Delivery Group (PDG), the CFO management, with regular analysis of key FOs assets and liability balance sheet performance trends. Identify systemic exceptions and make recommendations on how these can be addressed across a group or all countries.
• Interpret FOs balance sheets results based on financial analysis reports from QBO and Costpoint, support HQ and FO accounting teams in troubleshooting accounting exceptions and provide timely resolution.
• Develop tools and metrics that empower and guide Directors of Finance in FOs through monthly control review of FO Month Close Results. This includes developing customized reports in QBO and CO as needed.
• Deliver quarterly benchmark rating results covering performance of key balance sheet accounts across all countries against clearly defined requirements in the MSH finance procedures.
• Continuously stay current about new technological solutions available in the market to improve FO business processes, and put forward recommendations to management for action.

Treasury Management (5%):

• Develop relationships with MSH’s key banking institutions while remaining current on new services MSH can exploit in the banking sector.
• As part of supporting start-ups and close-outs of countries, coordinate the opening and closing of country offices bank accounts including bank signatory mandate management.
• Approve monthly FO Fund (Cash) requests from HQ Treasury.
• Coordinate bi-annual comprehensive review of FO management of Bank accounts, Mobile Money accounts and cash accounts. Identify exceptions and work closely with internal audit and compliance teams to develop corrective actions for FO management.
• In line with Finance Procedures and working closely with HQ Treasury department, coordinate the bi-annual independent verification of current bank signatories, thresholds approved and bank balances.

Online Time Reporting Management (5%):

• Responsible for training FO Accountants and subsequently transition the responsibility of  “online time reporting administration” from the RMU at “golive” to FO’s accountants.
• Manage CP timesheet periods for countries that have gone live with online time reporting but have not yet transitioned responsibility to FO accountants.
• For countries that have gone live with online time reporting but have not yet transitioned responsibility to FO accountants:
  • Maintain the timesheet labor and costing processes in Costpoint
  • Maintain the CP leave accrual tables working closely with FO HR and FO Accountants
  • Provide Labor LOE (Level of Effort) and Labor Cost allocation reports to FO finance for review. Calculate related accruals i.e. Severance and 13th month.

Inventory Management (5%):

• Develop, modify and manage the inventory business system for FOs in line with MSH procedures.
• Maintain FO user access Controls (add, delete, access level) approved by FO Directors of Finance.
• Regularly update procedure guidance for inventory management in line with MSH and Donor requirements.
• Perform regular control spot checks to ensure FOs are maintaining updated records in the inventory register.

People Management:

• In line with MSH HR requirements, set clear objectives and performance development plans for direct reports.
• Manage the onboarding process for direct reports.

Education

• A Postgraduate Degree in a related field or a Bachelor’s Degree in Finance / Accounting plus equivalent experience is required.
• Professional qualification is an added advantage

Experience:

• 7 -10 years of work experience as an accountant in a similar work organization. 
• Prior work experience with U. S. Government and non-USG, foundations, or other donors.

Knowledge and Skills:

• Minimum of 5 years’ experience as a Senior Reg. Accountant
• Knowledge of & experience with U.S. government projects
• IT Proficiency i.e. comfortable using computer software i.e. Microsoft Office programs like Word & Excel.
• Experience with working with large data sets and applying excel functions such as pivot tables and formulas such as SUMIF, Vlookup, Concatenate etc.
• Fairly advanced use of financial accounting software i.e. administrator or super user level. (I.e. QuickBooks, Sun Systems, PeopleSoft, Deltek Costpoint etc.)
• Good presentation skills i.e. experience conducting trainings and capacity building sessions both remotely and in workshop environment.
• Demonstrate good judgment and sound financial "common sense"
• Experience coordinating/actively supporting both internal and external audits in an organization.
• Good knowledge of a company’s key business processes i.e. procurement to pay, inventory management, treasury management, GL journal adjustments and key steps, and understanding key supporting documents needed to ensure good audit trail.
• Knowledge of key accounting concepts and treatments in line with FAS, GAAP.
• Written and verbal proficiency in English including business terminology. Knowledge in another international language (e.g., French, Spanish, Portuguese) is an added advantage.

Competencies:

• A creative and proactive approach to work with a ‘can do’ attitude, in line with MSH’s values
• Great collaborative skills
• Ability to adapt to changing context and workload.
• Good ethical conduct
• Good communication and interpersonal skills
• Commitment to accuracy and attention to detail
• Excellent interpersonal skills and ability to relate to people at all levels internally and externally 
• Ability to plan, balance and cope with competing priorities
• Good written and verbal communication skills
• Ability to manage teams, initiate and organize work
• Ability to establish priorities in a time-sensitive environment and meet deadlines.

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Project Overview

PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention. PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020

Job Summary

The Human Resources (HR) Intern is a short-term position. The objective is to assist with Human Resource Operations. This includes, but is not limited to, ensuring completion of employee’s documentation, HR administration and filing as well as documenting all performance actions and ensuring compliance with relevant company and labor practices, and ensuring up-to-date maintenance of personnel files as well as logistical support for the full cycle recruiting process.

• Assist and manage staff recruitment by Longlisting, sending interview invitations, reference check, inform job applicants of their acceptance or rejection for employment.

• Process and/or verify completeness and accuracy of all employment actions and personnel records and documentation such as employment agreements and offer letters for new staff, amendments, transfers and terminations.

• Maintain HR data sheet for staff employment history; confirmation, staff contract due dates.

• Documentation of certificates and follow-up on response from former employer and conducting HR reference checks of new staff and ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment.

• Document staff benefits such as health insurance and life/accident insurance plan.

• Documentation of consultant agreement (s) and agreements as needed and maintain all recruitment checklist for file completeness.

• Maintain and track new hire probation end period.

• Support HR team in HR updating monthly HR newsletter.

• Assist the HR team in planning staff related activities.

• Support the HR team in developing and disseminating information tool to staff.

• Other duties that may be assigned from time to time.

• Required: Minimum of bachelor’s degree in human resources, industrial relations, administration or related field.

• 1 year or less post NYSC experience working in the human resources department of an organization.

• Ability to understand comprehensive information.

• Basic numeracy and IT skills required for operating various systems.

• Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues.

• Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines

COMPETENCIES

• Excellent interpersonal skills and demonstrated ability to interact professionally with diverse staff, clients, and consultants

• Strong work ethics and good time management

• Demonstrated integrity, confidentiality and approachability.

• Demonstrate good judgment and sound financial "common sense".

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Reference ID: R2213

Overall Responsibilities

• The Compliance Officer will conduct verification of internal controls and compliance of all financial and operational functions in the [specific project or country office].
• The position holder will verify that all staff are well versed in donor and MSH policies and procedures and are adhering to such standards.
• S/he will identify gaps in existing internal control systems and provide recommendations to strengthen them; will identify gaps in knowledge and skills; will provide recommendations for training.
• In coordination with the Senior Compliance Officer, s/he will develop a plan and evaluation tools, and then carry out independent appraisals and verifications of the effectiveness of MSH and donor policies, procedures and standards, and (country) law, by which MSH (country/project) financial resources are managed. S/he will review and evaluate the effectiveness and efficiency of operations, reliability of financial reporting, compliance with applicable laws, and the safeguarding of assets.
• S/he will plan, perform and report back on internal assessments to ensure that financial control, financial guidelines of donor organization, and other control procedures are in place and are being properly implemented and managed within MSH (country/project) offices.
• S/he will also be responsible for advising and monitoring quality standards of operations and value for money.
• S/he will follow up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to.
• Under the leadership of the Senior Compliance Officer, in collaboration with the Director of Internal Audit (and MSH General Counsel, where necessary) s/he will conduct thoroughly documented investigations of whistleblower cases, and suspected fraud and will directly interface with the Senior Compliance Officer on these or other specific cases as may be assigned.

Specific Responsibilities

• Ensure that all MSH (country/project) financial and operational activities are in compliance with (country) law (tax laws, labor laws, and government pension agency laws), donor rules and regulations, and MSH policies and standards.
• Works with the Senior Compliance Officer to develop an annual customized compliance monitoring plan, including evaluation tools, standards, ethical considerations, and a schedule to evaluate all country/project functions, including remote staff/office locations, and to visit sites needing attention and further verifications.
• Supports the development of a compliance framework for the MSH country/project office; including compliance checklists for the various business processes, transaction classes, country laws governing NGO operations, and specific donor requirements.
• Periodically reviews and updates the compliance monitoring checklist and other tools to stay current with MSH procedures and policies.
• Examines the effectiveness of internal controls and compliance within MSH (country/project) policy framework and identifies gaps in procedures and controls systems and provides recommendations to the Country/Project Leadership Team for strengthening them.
• Tests internal controls, targeting high-risk areas, including Procurement Workshops, Vehicle usage, Inventory control, cash advance management, Payroll, and Fleet Management.
• Documents internal control weaknesses and compliance deviations and their impact and makes recommendations to address these weaknesses.
• Identifies gaps in knowledge and skills and provides recommendations for training.
• May be requested to provide training directly to staff.
• Prepares detailed reports of each compliance review and other task assignments, with prioritized findings and recommendations.
• Presents final reports to the MSH (country/project) Country Leadership Team after review and approval from Supervisor.
• When necessary, collaborates with the internal and external audit on investigations of whistleblower cases, suspected fraud, mismanagement, loss of assets, etc.
• Follows up on recommendations from the internal and external auditors to ensure the recommendations have been implemented and adhered to. Assists the Project Director and Finance/Operations lead in providing responses to ad hoc requests from auditors.
• Stays abreast of laws, directives, and current trends in the local legal and NGO environment.
• Provides risk assessment for financial and operational landscape. Identify high-risk, high-probability events, and provide recommended mitigation plan. Provide ad hoc risk assessments for specific scenarios by request.
• Provide ad-hoc advice, helping staff to achieve the goal of establishing sound risk management and internal control systems; offer practical advice on how best to comply with financial policy and donor guidelines.
• Conduct 100% review of project vouchers and documents monthly and provide immediate recommendations where necessary to address weaknesses and correct errors.
• Prepares quarterly Compliance review/verification, investigations, and status of audit recommendations reports for submission to Director Internal Audit and (country/project) leadership team, if applicable.
• Participates in meetings with Project Director and Finance/Operations Lead on a regular basis, or when requested.
• Perform other duties as assigned by the Supervisor/Director of Internal Audit.

Required Minimum Education

• Bachelor's Degree in Accounting or Business Management or a related area.

Preferred:

• Advanced Degree preferred
• Professional certification in Accounting, Internal Audit, and Fraud Examination

Required Minimum Experience:

• Six plus years of experience in compliance, risk management or audit required.

Knowledge and Skills:

• Extensive familiarity with Global Fund and U.S Government grant rules and regulations (USAID, CDC,) and/or other donor rules and regulations (E.U., DFID) is required.
• Experience in international development programs is preferred.
• Excellent planning, management, and organizational skills.
• Proven leadership and interpersonal skills.
• Professional proficiency in English required

Core Job Competencies:
Navigating the Environment:

• Perspective, Dealing with ambiguity, Organizational Agility, Political Savvy, and Strategic Agility

Ensuring Delivery of Results:

• Functional/Technical skills, Client Focus, Managing through systems, Managing and Measuring work, Negotiating, Information Sharing, Process Management, Priority Setting, Problem Solving, and Timely Decision Making

Core Personal Competencies:

• Ethics and Values, Integrity and Trust, Listening, Written Communication

Core MSH competencies:

• Adaptability, Communication, Problem Solving, Creativity and Innovation, Quality, Quality and Timeliness of Work, Quality of work and Team Relationships, Resource Utilization

Travel requirements:

• Availability to travel domestically and internationally as needed. Up to 50% domestic travel.