Latest Jobs at Hilton Worldwide

What will I be doing?

As Purchasing Manager, you will work with suppliers to negotiate contracts, purchase required goods, and keep accurate records of transactions, trends, and performance with vendors. Specifically, you will be responsible for performing the following tasks to the highest standards:

• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using Group Nominated suppliers where applicable
• Ensure locally Nominated supplier information is kept current
• Manage the database of active local contracts with suppliers
• Ensure Purchasing Manual is current
• Adhere to quality procedures and standards and oversee purchasing administration such that all Hilton Worldwide policies and standards are upheld
• Work with the Finance Manager / Director to draft the annual budget
• maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates
• Ensure a comprehensive system for allocating and reconciling purchase orders
• Manage relationships with hotel suppliers and report on their performance
• Manage employee relations, recruiting Team Members as required, and follow the appraisal procedures for Team Members
• Supervise the operation of the stores, uphold company health and safety, quality assurance and control procedures, make improvements to the level of control, compile accurate stock records, and maintain proper records of requisition and replenishment transactions
• Monitor all areas of purchasing including contracts, leases and nominations
• Prepare the month end accounts reports in an accurate and timely manner
• Execute on tasks/requests as instructed by the Hotel Management
• Maintain Hilton standard & follow up for compliance

What are we looking for?
A Purchasing Manager serving Hilton Worldwide Brand hotels and vacations is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Minimum of 5 year's managerial experience in same or related role
• Strong financial knowledge and ability to work with budgets
• Computer literate, with good MS Excel skills
• Good time management and organisation skills
• Accountable and resilient
• Ability to work under pressure at all times

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About the job

• The Purchasing Officer will procure goods, works and services in compliance with procurement policies. Regular expediting and reporting of all procurement activities within the hotel. He or she maintains procurement data including supplier list and standards of goods, works and services, and ensures the effectiveness of procurement in timely and cost effective manner.

What will I be doing?

The Purchasing officer will procure goods, works and services in compliance with procurement policies. He or she collects pro-forma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations.
Once the purchase order has been completed, the purchasing officer will follow up to assure/ensure delivery. He or she maintains procurement data including supplier list and standards of goods, works and services, and ensures the effectiveness of procurement in timely and cost effective manner.
As a Purchasing Officer, you will be involved in the procurement process for various items required by the Hotel and must therefore perform the following tasks to the highest standards:

• Assist with the preparation of a procurement plan
• Liaise with user departments to determine their product and service needs
• Receives approved Purchase Requisitions (PR) for procurement of goods and service
• Tracks all PRs and determine price competitiveness without sacrificing/compromising quality or delivery times
• Identifies and researches potential new suppliers
• Responsible for collection of proforma invoices and presents to the supervisor for further processing or approval
• Inquires immediately for more specifications from requesting department if the purchase request is not clearly specified and completed
• Assist in conducting vendor sourcing and documentation of vendor documents
• Ensures that purchases are made in the best interests of the company
• Assures/Ensures delivery and pickup of PO for collection of goods
• Prepares weekly procurement status report and submits to the supervisor

What are we looking for?

• HND/B.Sc in any Business, Finance or Science related degree
• 3 – 5 year's experience in procurement or other supply chain management related field.
• Preference for a background in Hospitality.
• Knowledge of Birchstreet software is an added advantage.
• Planning and scheduling skills
• Excellent interpersonal skills, demonstrated ability to interact professionally with a culturally diverse staff, suppliers and consultants.
• Ability to work independently
• Excellent written and oral communication, in English
• Excellent grasp of Microsoft Office tools.