Purchasing Officer at Hilton Worldwide

About the job

• The Purchasing Officer will procure goods, works and services in compliance with procurement policies. Regular expediting and reporting of all procurement activities within the hotel. He or she maintains procurement data including supplier list and standards of goods, works and services, and ensures the effectiveness of procurement in timely and cost effective manner.

What will I be doing?

The Purchasing officer will procure goods, works and services in compliance with procurement policies. He or she collects pro-forma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations.
Once the purchase order has been completed, the purchasing officer will follow up to assure/ensure delivery. He or she maintains procurement data including supplier list and standards of goods, works and services, and ensures the effectiveness of procurement in timely and cost effective manner.
As a Purchasing Officer, you will be involved in the procurement process for various items required by the Hotel and must therefore perform the following tasks to the highest standards:

• Assist with the preparation of a procurement plan
• Liaise with user departments to determine their product and service needs
• Receives approved Purchase Requisitions (PR) for procurement of goods and service
• Tracks all PRs and determine price competitiveness without sacrificing/compromising quality or delivery times
• Identifies and researches potential new suppliers
• Responsible for collection of proforma invoices and presents to the supervisor for further processing or approval
• Inquires immediately for more specifications from requesting department if the purchase request is not clearly specified and completed
• Assist in conducting vendor sourcing and documentation of vendor documents
• Ensures that purchases are made in the best interests of the company
• Assures/Ensures delivery and pickup of PO for collection of goods
• Prepares weekly procurement status report and submits to the supervisor

What are we looking for?

• HND/B.Sc in any Business, Finance or Science related degree
• 3 – 5 year's experience in procurement or other supply chain management related field.
• Preference for a background in Hospitality.
• Knowledge of Birchstreet software is an added advantage.
• Planning and scheduling skills
• Excellent interpersonal skills, demonstrated ability to interact professionally with a culturally diverse staff, suppliers and consultants.
• Ability to work independently
• Excellent written and oral communication, in English
• Excellent grasp of Microsoft Office tools.