Jobs at HR-EX Consulting

Job Brief

• Our client is seeking a highly organised and proactive Project Coordinator to provide operational coordination and visibility across multiple active projects. The role is responsible for ensuring projects are properly scheduled, documented, tracked, and communicated to leadership, customers, field teams, and subcontractors.
• The ideal candidate will have strong project coordination skills, experience managing multiple projects simultaneously, and the ability to support construction/home improvement operations through effective scheduling, documentation, communication, and process management.

Key Responsibilities

• Coordinate projects from initial deposit collection through completion and closeout.
• Maintain accurate schedules and status updates for 10-20 concurrent projects.
• Manage daily project dashboards in HouzzPro, including project phases, milestones, payment tracking, and client-facing updates.
• Support crew scheduling and ensure assignments are communicated before project commencement.
• Conduct project pre-flight checks to confirm readiness before job start dates.
• Prepare and maintain project documentation, including change orders, purchase orders, submittals, RFIs, and project records.
• Track material orders, vendor communications, subcontractor updates, invoices, deliveries, COIs, and W-9 documentation.
• Communicate with customers regarding project timelines, start dates, delays, progress updates, and payment milestones.
• Support field teams and subcontractors by identifying issues, tracking blockers, and escalating risks promptly.
• Review project scopes, support job costing activities, and identify potential out-of-scope work.
• Maintain organized project files and documentation across HouzzPro, ClickUp, and cloud storage platforms.
• Prepare project status updates and support regular operational meetings, including weekly stand-up reporting.
• Monitor project progress and ensure leadership has accurate visibility into schedules, budgets, and project status.

Key Requirements

• Bachelor’s Degree in Project Management, Business Administration, Construction Management, or a related field is preferred.
• 3-5 years’ experience in project coordination, project administration, or operations support.
• Experience coordinating multiple projects simultaneously in a fast-paced environment.
• Proficiency in project management tools such as ClickUp, HouzzPro, or similar platforms.
• Strong scheduling, documentation, and organizational skills.
• Experience in construction, home improvement, property management, or related industries is highly preferred.
• Understanding of project scopes, job costing, payment schedules, and milestone tracking.
• Experience managing change orders, purchase orders, vendor coordination, and project documentation.
• Strong customer communication skills with the ability to manage expectations professionally.
• Ability to work independently, prioritize tasks, and proactively escalate risks or delays.
• Excellent attention to detail and strong problem-solving abilities.

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Job Brief

• We are seeking a detail-oriented Financial Reporting Analyst to support financial reporting, analysis, reconciliations, and management reporting activities.
• This role is responsible for ensuring financial information is accurate, consistent, timely, and readily available to support business decisions and operational performance.

Key Responsibilities

• Prepare accurate and timely financial reports for management review and decision-making.
• Perform account reconciliations and investigate discrepancies or variances.
• Support month-end financial reporting and closing activities.
• Prepare management reports and financial performance summaries.
• Monitor financial performance and identify key trends, risks, and opportunities.
• Support budgeting, forecasting, and operational reporting activities.
• Analyze financial data to provide meaningful insights to leadership.
• Ensure financial records are accurate, complete, and maintained in line with company standards.
• Collaborate with internal teams to gather, validate, and reconcile financial information.
• Maintain proper documentation of reporting processes and financial analyses.
• Support continuous improvement of financial reporting procedures and workflows.

Key Requirements

• Bachelor’s Degree in Accounting, Finance, Economics, or a related discipline.
• 3 - 5 years’ experience in financial reporting, accounting, or financial analysis.
• Proven experience preparing financial reports and management reports.
• Strong reconciliation skills with the ability to investigate and resolve financial variances.
• Experience supporting month-end reporting and financial close processes.
• Advanced proficiency in Microsoft Excel, including financial analysis and reporting functions.
• Experience using QuickBooks Online Advanced is required.
• Strong analytical and problem-solving skills with excellent attention to detail.
• Ability to work independently, manage priorities, and meet deadlines in a remote environment.
• Strong communication skills with the ability to present financial information clearly.

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Job Summary

• Our client is seeking a highly organised and proactive Executive Assistant to provide comprehensive executive and operational support to senior leadership across multiple companies.
• The role involves managing executive communications, calendars, meetings, workflows, documentation, and stakeholder coordination while ensuring leadership remains informed, organized, and focused on strategic priorities.

Key Responsibilities

• Manage multiple executive email accounts and calendars, ensuring timely responses, scheduling, and follow-ups.
• Prepare daily executive briefings covering key business updates
• Draft professional emails, messages, meeting summaries, reports, and stakeholder communications.
• Act as a key point of contact between executives, internal teams, clients, and external stakeholders.
• Manage high-volume calendars, schedule meetings, coordinate logistics, and resolve scheduling conflicts.
• Prepare meeting agendas, record minutes, track action items, and ensure timely follow-up on deliverables.
• Maintain executive visibility through accurate CRM updates, dashboards, reports, and documentation.
• Coordinate business operations activities, including onboarding, offboarding, permits, invoices, and document management.
• Support workflow improvement initiatives and ensure efficient administrative processes.
• Collaborate across communication platforms including Gmail, Slack, Microsoft Teams, and ClickUp Chat.
• Interface with AI-powered workflow tools and automation systems to improve operational efficiency.
• Maintain confidentiality of sensitive business information and executive communications.
• Proactively identify potential challenges, bottlenecks, and risks, escalating issues when necessary.

Key Requirements

• Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred.
• Minimum of 4-6 years’ experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role.
• Proven experience supporting senior executives or business leaders in a fast-paced environment.
• Experience managing multiple email accounts and Google Workspace/Outlook calendars.
• Strong executive-level communication skills with excellent written and verbal English proficiency.
• Experience preparing reports, executive summaries, meeting notes, and operational updates.
• Ability to manage competing priorities, meet deadlines, and work independently with minimal supervision.
• Experience using CRM systems, workflow management tools, and collaboration platforms.