Key Functions And Accountabilities
Project Management and Technical assistance and advice on Affirmative Procurement
- Act as project officer for the national component of the project Women’s Economic Empowerment through Affirmative Finance in West Africa and lead implementation of national activities
- Assist to monitor project progress according to work plan, and draft monitoring and donor reports
- Assist the management, supervision, and coordination of consultants and other contractors for the implementation of project activities
- Assist to coordinate relationships with key partners to support implementation, raise potential problems and suggest solutions
- Assist the Management of financial resources of the programme including budgeting and budget revisions, and expenditure tracking and reporting
- Act as Country Focal Person Alternate for the Regional Evaluation of the project
- Advice CO/PP senior management and project partners on integration of affirmative finance principles in national policies.
- Identify capacity building needs and support partners through technical assistance, training and capacity development initiatives, as needed to foster gender- responsive financial services, policies and practices
- Support and oversee technical experts in the provision of technical assistance to institutional partners and Women-led SMEs to access finance
Contribute technically to the development of programme strategies in the area of Women Economic Empowerment (WEE)
- Provide technical inputs to the design and formulation of programme/ project proposals and initiatives related to WEE
Provide technical support to the implementation and management of the WEE programme
- Provide inputs to the annual workplan and budget as required;
- Coordinate and monitor the implementation of programme activities;
- Coordinate the call/request for proposals, including the organization of technical review committees, and capacity assessment of partners;
- Review and coordinate the submission of implementing partner financial and narrative reports; and
- Train partners on Results Based Management.
Provide technical assistance and capacity development support to project/programme partners
- Provide technical support to and technically oversee the implementation of programme activities with partners; and
- Identify opportunities for capacity building.
Provide technical inputs to the monitoring and reporting of the programme/project
- Monitor progress on programme activity, results and indicators;
- Monitor the implementation of proposals by responsible partners; and
- Provide inputs to quarterly reports, donor reports and other reports on outputs, results outputs and outcomes.
Provide technical inputs to the management of people and finances of WEE programme
- Monitor budget implementation and programme activity expenditures and perform budget revisions when required;
- Provide inputs to financial reports; and
- Oversee the work of Programme Associates and Assistants as needed.
Contribute to building partnerships and resource mobilization strategies
- Provide inputs to resource mobilization strategies; analyze and maintain information and databases; and
- Provide inputs to relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles.
Provide technical inputs to inter-agency coordination on WEE to achieve coherence and alignment of UN Women programmes with other partners in the Nigeria
- Provide technical support to the Representative and Deputy Representative on inter-agency coordination related activities by providing inputs to background reports and briefs.
Provide inputs to advocacy, knowledge building and communication efforts
- Provide technical inputs to background documents, briefs and presentations related to WEE;
- Coordinate and support the organization of advocacy activities and campaigns events, trainings, workshops and knowledge products; and
- Provide inputs to the development of knowledge management products on WEE.
- Support the CO in the formulation and implementation of learning strategies to build capacity of UN Women’s and its strategic partners in the area of affirmative finance.
- Support the development of advocacy, knowledge building and communications activities at the national level
- Contribute to the exchange of information and provide technical experts in the development of knowledge products
- Actively participate in UN Women’s Community of Practice on Gender responsive procurement to share results, information and lessons from the project
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Key Performance Indicators
- Timely and quality substantive inputs programme strategies and activities;
- Timely and quality substantive inputs to workplans and budgets;
- Adherence to UN Women standards and rules;
- Timely monitoring and tracking of programme result and finances;
- Relationship with partners and stakeholders;
- Timely organization of events;
- Quality of knowledge and advocacy products.
Competencies :
Core Values:
- Integrity;
- Professionalism;
- Respect for Diversity.
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Functional Competencies:
- Good programme formulation, implementation, monitoring and evaluation skills
- Good budget and finance skills
- Good knowledge of Results Based Management
- Ability to gather and interpret data, reach logical conclusions and present findings and recommendations
- Good analytical skills
- Good knowledge of technical areas of gender responsive procurement
- Good knowledge of women business associations
- Ability to identify and analyse trends, opportunities and threats to fundraising
Education and certification:
- Master’s degree or equivalent in social sciences, human rights, gender/ women’s studies, international development, or a related field is required.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.
Experience:
- At least 1 year of progressively responsible work experience in development programme/project implementation, coordination, monitoring and evaluation, donor reporting and capacity building.
- Experience in public policy and strategy to support women's entrepreneurship.
- In-depth knowledge of gender/public procurement procedures and regulations in West and Central Africa;
- Knowledge of and experience working with private sector affirmative sourcing and supply chain practices;
- Experience working in programs and projects funded by international institutions (World Bank, African Development Bank; United Nations System) is an asset.
- Experience designing and delivering training for women entrepreneurs is an asset
- Experience in the WEE is desirable.
- Experience coordinating and liaising with government agencies and/or donors is desirable.
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Duties and Responsibilities
Provide administrative support to the financial management of the Programme Unit
- Support the creation of projects in Quantum and PRISM, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
- Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms.
- Perform delegated role in Quantum.
- prepare non-PO vouchers for development projects.
- Process payment for consultants
- Create requisitions in Quantum system for development projects.
Provide logistical support to the Programme Unit
- Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
- Make travel arrangements for the Programme Team, including travel requisitions and claims.
- Draft minutes in meetings, as delegated.
- Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team.
- Organize and coordinate filing of documents; maintain mailing lists.
Provide administrative support to resource mobilization
- Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
- Support the overall resources’ mobilization strategy of the Country Office
Provide support in Facilitation of knowledge building and knowledge sharing
- Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.Support the development and review of background documents, briefs and presentations related to the Gender Statistics in the CO.
- Support the monitoring and communication on the use of gender statistics for policy making, strategies development, advocacies, etc.
- Support Identifying and documenting best practices and lessons learned to guide project improvement and strategy planning.
- Support the development of knowledge management strategy, products and methodologies on Gender Statistics.
- Support knowledge management’s efforts on CO’s activities.
Provide programmatic support to the formulation, management and monitoring of projects/programmes
- Provide programmatic support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds.
- Provide support to the programme team on routine deliveries and reporting of activities and finances.
- Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations.
- Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
- Provide significant support to indicators tracking on the different projects of the Country Office
- Provide valuable support on project implementation – monitoring and related finances (project deliveries) using results-based management tools (RMS, Quantum, etc.)
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Key Performance Indicators
- Timely and accurate support to events, workshops, and missions.
- Full compliance of administrative activities with UN Women rules, regulations, policies and procedures.
- Timely and accurate tracking of data for CO management and donor purposes.
- Quality maintenance of internal systems.
Competencies :
Core Values:
- Integrity;
- Professionalism;
- Respect for Diversity.
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women’s Values and Competencies Framework:
Functional Competencies:
- Good knowledge of programme management.
- Ability to administer and execute administrative processes and transactions.
- Ability to create, edit and present information in clear and presentable formats.
- Ability to manage data, documents, correspondence and reports information and workflow.
- Strong IT skills.
Education and certification:
- Completion of secondary education is required.
- University degree in social sciences, including political science international studies, public administration, economics, Law or a related field, is an asset
Experience:
- At least 5 years of progressively responsible experience in administrative or programme management/support;
- Experience in working in a computer environment using multiple office software packages is required;
- Experience in the use of ERP systems, preferably Oracle Cloud, is desirable;
- Experience in supporting a team is desirable.
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