Job Vacancies at World Health Organization (WHO)

Job ID: 2001516
Grade: P3
Contractual Arrangement: Fixed-term appointment
Contract duration: 12 months
Organization: AF_NGA Nigeria
Schedule: Full-time  

Objectives of the Programme

• Country Management Support Units (CSU) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource Planning (ERP) system.

Description of Duties

• Advises the Head of WHO Country Office (WR) for an informed decision making on procurement transactions.
• Coordinates the preparation and submission of the procurement plans by the different clusters of the budget center,
• Prepares and monitors the implementation of procurement plan ensuring objectives and priorities are met and on track.
• Evaluates requests from the technical units and partners and advises for compliance with the organization rules and regulations.
• Administers procurement resources and ensures compliant and efficient use of standard operating procedures of procurement.
• Maintains the pre-qualified and assessed suppliers database
• Maintains and monitors the overall activities of procurement, logistics, and contracting services for the office through the use of the GSM oracle system and other procurement tools including the Business Intelligence (BI); providing reports, data and statistics.
• Provides guidance on procurement, logistics, contracting services to managers and staff.
• Ensures smooth running of operations of procurement transactions including goods and services ordering and delivery,
• Maintains regular contact with the Regional Contracting and Procurement Service (CPS/AFRO) and make follow up of the Contract Review Committee (CRC) deliberations,
• Makes a follow up of the shipment of items ordered with the forwarding companies and liaises with local authorities for taxes exemption and for timely clearing of the goods items from the customs
• Acts as the Secretary for the Local Procurement Committee.
• Analyzes and/or evaluates vendors performance, along with other designated staff members,
• Performs all other related duties as assigned.

Required Qualifications
Education:

• Essential: First university degree in Business Administration, Public Administration, Management, or related field.
• Desirable: An advanced university degree in Business Administration, Public Administration, Management, or related field.

Experience:

• Essential: A minimum of five years' experience, some of which in an international context, working in the area of procurement services, and logistics services for a programme.
• Desirable: Experience using Enterprise Resource Planning Oracle systems or similar packages.

Skills:

• Sound knowledge and skills in procurement and budget.
• Concrete skills in implementing operations of procurement services and processes. Sound skills in utilizing Enterprise Resource Planning Oracle systems or similar packages.
• Strong computer skills in office applications including excel, power point, and word.

WHO Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources.

Remuneration

• WHO salaries for staff in the Professional category are calculated in US dollars.
• The remuneration for the above position comprises an annual base salary starting at USD 60,962 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1991 per month for the duty station indicated above.
• Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

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Ref Id: 2001520
Location: Nigeria-Abuja
Grade: P3
Contractual Arrangement: Fixed-term appointment
Contract duration: 12 months
Organization: AF_NGA Nigeria
Schedule: Full-time

Objectives of the Programme

• Country Management Support Units (CSUs) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters.

Description of Duties

• Coordinate WHO/Nigeria Budget and Finance Unit and provide leadership in capacity building across the sub offices, mainly empowering Administrative Assistant (AA) and Finance staff in accounting and compliance to WHO rules and regulations.
• Monitor and manage workplan development and implementation, budget and funding allocations, awards management, and expenditure management, and verify all budgetary and financial transactions in the Global Management System (GSM) for both the core Programme and for event response, in compliance with rules and regulations and with requirements of donors on awards.
• Work with technical units at all levels of the organization to monitor financial implementation, prepare and consolidate the budgetary and financial statements, and prepare budget forecasts and revisions for WHO/WCO activities and staff.
• Ensure effectiveness of WCO/Nigeria compliance to WHO Financial rules and regulations.
• Organize the WHO Sub-Offices (37 State Offices) performance assessment and review/prepare update on the opened issues and oversee the monthly / annual Country Office Imprest accounts closure transactions and reporting.
• Address any financial concerns from Regional office, Headquarters as well as the audit Queries/Observations/Recommendations.
• Carry out any other duties to be assigned by the Supervisor

Required Qualifications
Education:

• Essential: First university degree in Public Finance or Business Administration with post graduate training in relevant subjects such as accounting and finance.
• Desirable: Master of Business and Administration (MBA).

Experience:

• Essential: At least 5 years' experience in supervisory positions in public finance or in an international organization. Experience in preparation of analytical financial and budget reports. At least 3 years' experience inclusivein the areas of planning, monitoring of Administrative activities. Experience in International NGOs/UN Agencies. Good knowledge of Accounting and related disciplines
• Desirable: Experience in the United Nations System.

Skills:

• Thorough knowledge of budgeting and accounting practices and procedures.
• Good interpersonal skills and proven managerial and supervisory skills.
• Good knowledge of computerized accounting systems and in Enterprise resource planning (ERP).
• Ability to acquire sound knowledge of WHO rules, regulations and procedures.
• Must be computer literate and familiar with MS Windows applications. Ability to establish and maintain good relations with people at various levels and of different nationalities.

WHO Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources.

Use of Language Skills:

• Essential: Expert knowledge of English.

Remuneration / Benefits

• WHO salaries for staff in the Professional category are calculated in US dollars.
• The remuneration for the above position comprises an annual base salary starting at USD 60,962 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1991 per month for the duty station indicated above.
• Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.