Job Openings at the Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ)

Vacancy No.: 092

Project: Nigerian Energy Support Programme (NESP)

Background

• As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world.
• GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security.
• The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries.
• We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields  and areas of activity. Our main commissioning party is the
• German Federal Ministry for Economic Cooperation and Development (BMZ). The registered offices of GIZ are in Bonn and Eschborn. Our approximately 23,500 employees, almost 70
• percent of whom are national personnel, work in a round 120 countries (July 2020)
• GIZ has worked in Nigeria since 1974. From 2004, GIZ has maintained a country office in the capital city Abuja. Currently 361 national and 66 international employees, 19 regional staff, 4
• integrated specialists and 3 development workers are working in the country (June 2020).

Programme:

• On behalf of the German Ministry of Economic Cooperation and Development, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is implementing the Market Oriented Value Chains for Job and Growth in ECOWAS - MOVE. The aim of the project is to promote market-oriented and future-proof value chains that contribute to income and employment generation in the ECOWAS region.
• The focus will be put on the cashew and rice value chains and the proejet will build on the succeses of Competitive Cashew Initiative (ComCashew) and Competitive Rice Initiative (CARI).
• MOVE project will be implemented in Burkina Faso, Cote d’Ivoire, Ghana, and Nigeria.
• The overarching strategy of implementation is built on making value chains more resilient, collaborating with large companies and SMEs, integrating Gender Transformative
• Approaches (GTA), developing a more conducive local/regional business climate, and then scaling for achieving broad impact in

ECOWAS. MOVE objectives and outputs focus on the following:

• Increasing the share of value-added in the ECOWAS region
• Enhancing the viability of production systems
• Increasing the demand for regional products
• Scaling good practices in supply chain development
• Strengthening policy advice and public-private cooperation

Responsibilities

• The Procurement officer provides support to MOVE Team and the
• Administrative and Finance Unit.
• As a Procurement Officer, under the supervision of the Head of Admin & Finance and in close collaboration with the other
• MOVE components as well as Country Office and Headquarters, your job will be to procure goods and services according to MOVE needs and in accordance with GIZ rules.

The Procurement Officer is responsible for:

• Coordinating effectively with colleagues in the MOVE project, administrative division and with procurement officers at Country Office
• Representing the interest of the GIZ/MOVE and always acts on their behalf; and supports to ensure accordance with GIZ regulations and possibly in consultation with Country Office, assists with local procurement of materials and equipment, invitations to tender and order processing.
• Procurement processes, contracting processes, grant agreement, consultancies, and local subsidies.
• Assisting to provide administrative/logistic support for MOVE team throughout the implementation.
• Process of activities for the cooperation with stakeholders and in the communication with service providers.
• Ensuring contract and procurement are fully (PuR) compliant in line with financial and all administrative implementations.

The Procurement Professional Performs the Following:
Tasks
Purchasing, Procurement:

• Establishes contracts, grant agreements and local subsidies with consultants, partners and appraisers based on ToR received by the technical project team and in line with GIZ processes and regulations for tender / award regulations.
• Ensures the purchase of materials, goods and services, equipment based on specifications received by the project team and in line with GIZ processes and regulations for tender / award procedures; amends and completes specifications if needed in close cooperation with the
• technical team, advises on specifics for criteria of goods and services; proactively pursues a reliable and timely delivery of quality goods / services.
• Organize procurement processes including preparation for receipt of quotations, bids or proposals and the evaluations, negotiation of certain conditions of contracts in full compliance with GIZ rules and guidelines.
• Prepares purchase orders and request for contracting of services of suppliers
• Assists beneficiaries of local subsidies and financing contracts in providing bills in due time, assures the conformity of payment claims, assures a timely payment for every contract; informs grant partners / consultants / local subsidy beneficiaries of GIZ processes and regulations.
• Assures the availability of up-to-date inventory and physical inventory for project / programme goods.
• Follows-up on all procurement processes to ensure their timely completion.
• Create and update development suppliers list, implementation of supplier selection and evaluation.
• Enter purchase requisitions and confirmation of receipt of goods through “Beshaffung online” through the Head Office.
• Implementation of the internal control system and ensuring that purchase orders are duly prepared and dispatched.
• Check deliveries - assures quality and materially correctness of deliveries.
• Accept goods and ensures that the receipt is documented, and goods received checked appropriately
• Arranges for the safe transfer of goods to their destination, notifies delivery location, time and processes cases of damage in transport
• Informs the MOVE components on time about the status of procurement of goods, particularly in the event of delays.
• Assures complete customs declarations procedures, in the case of importation of equipment.
• Collaborates with the accounts team in invoice analysis and ensures proper preparation of payment orders.
• Checks invoices for goods, contracts, vouchers, delivery note, payment instructions and complaints
• Support in stock management of training materials and office supplies.
• Handles of contracting/ procurement procedures in accordance with GIZ rules.
• Ensures documents and files are completed in reference files and in DMS (in line with GIZ’s filing rules).
• Ensures Inventory list are updated and manages onsite in accordance with GIZ standard
• Documents and files properly completed orders.
• Carries out market research and advice on the financial evaluation and assessment of bids.
• Manages procurement request within the threshold in line with GIZ Processes and Rules.
• Checks received items in close consultation with requesting officers.

General Administrative Services:

• Coordinates effectively with the project/ programme Admin & Finance, MOVE Team and the procurement departments at Country Office.
• Prepares all documentation required for procurement and contracting as per the technical specifications developed by the MOVE components.
• Supports to review travel claims submitted by staff for final approval.
• Procure services (e.g., Flight booking, procuring tickets and hotel reservations).
• Ensures to meet the administrative needs of the office independently, with a minimum of intervention.
• Ensures that computer and software function properly
• Coordinates and monitors schedules and ensures agreed blocks of time are kept clear for planned events relating to the GIZ office.
• Checks and calculate fuel consumption of project vehicles and generator.
• Assists in the management of tender processes in Country Office or HQ - preparation of adverts in newspapers, quick signature procedures, preparation of contractual agreements etc.
• Carries out important tasks for the programme, even if these are not explicitly cited in the job description; performs other duties and tasks at the request of the management.

Secretariat Work and Services:

• Support in organisation and coordination of the country team’s schedule
• Welcome visitors in a friendly manner
• Prepares and organises information materials for the country team and/or meetings
• Answers, reviews, forwards and/or takes calls
• Manages incoming/ outgoing correspondence (post, fax, email) and prioritises and organises it
• Looks after correspondence
• Photocopies and scans documents as needed
• Assist and participates in internal and external (team) meetings and workshops and assists with documenting these, e.g., by taking minutes
• Support to take on rotating administrative and finance responsibilities

Other Duties / Additional Tasks:

• Performs other duties and tasks at the request of project management.

Required Qualifications, Competencies and Experience

• A University Degree in Office Management / Business Administration / Accounting or similar area

Professional Competencies and Experience:

• At least 3-5 years’ professional experience in a comparable position

Other Knowledge and Additional Competencies:

• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)
• Good knowledge of English
• Good management and organizational skills
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
• Experience in office management, accounting, business administration and procurement according to GIZ rules and regulations are an asset undisputed integrity and confidentiality
• High level of numeracy
• Professional communication skills and business fluency in English, both oral and written. The Procurement Officer is responsible for:
• Coordinating effectively with colleagues in the MOVE project, administrative division and with procurement officers at Country Office
• Representing the interest of the GIZ/MOVE and always acts on their behalf; and supports to ensure accordance with GIZ regulations and possibly in consultation with Country Office, assists with local procurement of materials and equipment, invitations to tender and order processing.
• Procurement processes, contracting processes, grant agreement, consultancies, and local subsidies.
• Assisting to provide administrative/logistic support for MOVE team throughout the implementation.
• Process of activities for the cooperation with stakeholders and in the communication with service providers.
• Ensuring contract and procurement are fully (PuR) compliant in line with financial and all administrative implementations.

Salary
According to GIZ salary scale for Band 4

go to method of application »

VA No: 086

Organization: GIZ Nigeria Country Office

Background

• As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world.
• GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security.
• The diverse expertise of our federal enterprise is in demand around the globe - from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries.
• We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity.
• Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The registered offices of GIZ are in Bonn and Eschborn. Our approximately 23,500 employees, almost 70 percent of whom are national personnel, work in a round 120 countries (July 2020)
• GIZ has worked in Nigeria since 1974. From 2004, GIZ has maintained a country office in the capital city Abuja. Currently 361 national and 66 international employees, 19 regional staff, 4 integrated specialists and 3 development workers are working in the country (June 2020).

Programme:

• GIZ Offices are the central element of GIZ’s field structure.
• They ensure consistent overall representation of the company and its
  successful positioning as a service provider in the international cooperation market.
• They are headed by a country director.
• The country directors represent GIZ as a whole in the country or countries they service.
• The country director is responsible for shaping the GIZ country portfolio and assuring its quality, and in particular ensures that GIZ activities in all business sectors are coherent.
• The country directors generally have management responsibility for the officers responsible for commissions in the public-benefit TC measures in their area.
• The GIZ Offices provide human resources and commercial support services for programmes and projects in their areas.
• These services must be contracted as set out individually in the respective processes and rules sections.
• Furthermore, the GIZ Offices perform internal audits of the project administrations in the public-benefit sector, and by agreement for International Services projects and offices too.

Responsibilities and Tasks
Responsibilities:

The Human Resource Advisor:

• Is the central contact for management and staff for all HR questions, specifically recruitment and selection, contract issues and professional development measures.
• Is responsible for implementing HR procedures as required, specifically operational and administrative tasks.
• Implements national personnel policies in line with local conditions.
• Acts independently and integrates others who have been assigned HR tasks.
• Advises the Head of unit and/or Country Director on HR policy issues.

Tasks:
The Human Resource Advisor performs the following tasks:

Personnel Recruitment:
The Human Resource Advisor:

• Organises and directs the recruitment process in accordance with GIZ standards.
• Supports Heads of Programmes, Heads of Administrations, and Line Managers on drawing up requirement profiles and formulates appropriate job descriptions in consultation with them.
• Supports internal clients with band allocation for new positions based on the profiles developed and sets benchmark values for appropriate remuneration levels in individual cases.
• Searches for suitable staff in accordance with the requirements for the positions (identifies existing GIZ HR resources in the country and/or region, writes job advertisements and ensures publication in appropriate print and/or online media)
• Evaluates applications received and shortlists candidates on the basis of the requirements or hiring criteria, obtains references, and conducts preliminary discussions
• Organises personnel selection (e.g., Applicant interviews) and advises if necessary, on selection.
• Documents the selection process, archives the documentation and enters the data in existing HRM systems (SAP).

Conditions of Employment and HR Support:
The Human Resource Advisor:

• Ensures contract processing, new staff onboarding and assists on all other HR matters.
• Determines the appropriate contract based on national labour law and the material and formal conditions (limited/unlimited employment contract, internship etc.)
• He / she consults a lawyer specializing in labour law
• Draws up the employment contract on the basis of the standard GIZ contract, local hiring conditions and the contents of the advertisement
• Deals with all other organisational and administrative stages in processing, e.g., Monthly update of entries in
• SAP-HR for national personnel
• Maintains information on hiring conditions for national personnel (remuneration system, salary groups, model job descriptions, labour law etc.), updates this and informs managers
• Staff data entry on SAGE Payroll, in collaboration with the Controlling and Accounts unit
• Coordinates and organizes the health insurance of all National and Regional staff.
• Maintains the personnel files up to date.

HR Instruments and Procedures:

• The Human Resource Advisor coordinates the key HR processes, including HR and competence development, staff evaluation and human resources management (HRM).
• The Human Resource Advisor identifies current issues and problems and formulates appropriate proposals for HR instruments and procedures in accordance with the national personnel policy.

The Human Resource Advisor:

• Is responsible for implementing and complying with GIZ’s national personnel policies and puts in place the corresponding HR instruments and procedures
• Implements HRM for national personnel (e.g., Enters competences, plans availability for assignment, considers staff for vacancies, advises, organises, and implements professional development measures)
• Develops information material for new staff.
• Writes and updates the employment manual with relevant documents on current hiring conditions.
• In this context, he/she consults a lawyer specialising in labour law.
• Develops human resources instruments and procedures (e.g., Staff assessment and development talks, bonus systems, development plans) in consultation with the Head of Unit and assists in their implementation
• Organises the evaluation process (information on schedule for staff assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.)
• Plans and organises training measures, including induction event for new staff, and advises managers on further training measures
• Manual blacklist sanction check via SAP for new staff.
• Networks with the national personnel help desk at Head Office and the other HR specialists in the region to share experience on good practices.

Other duties / additional tasks:
The Human Resource Advisor:

• Performs other duties and tasks at the request of managemenT.

Required Qualifications, Competencies and Experience

• B.A / M.Sc in Business Administration, University Degree in Law, Economics or Sociology (if possible, with a focus on HR management) or similar area.
• Member of a Human resource professional body (CIPM, CIPD, etc) is an asset.

Professional Experience:

• At least 5 years’ professional experience in a comparable position.
• Experience in other international organisations.

Other Knowledge, Additional Competencies:

• Good working knowledge of ITC technologies (related software (SAP, SAGE), and computer applications (e.g., MS Office,)
• Good knowledge of national labour and social law
• Experience in advising on HR issues
• Impressive track record in a service provider and governance role
• Fluency in French will be an advantage.
• High level of integrity and confidentiality in handling matters.
• Willingness to upskill as required by the tasks to be performed - corresponding measures are agreed with management
• A good team player who is willing to take on responsibility.

Salary
According to GIZ salary scale for Band 4.