Fresh Jobs at Felton Energy Services Ltd (FESL)

Key responsibilities:

• Assist and participate in the review and update of all PTM Policies and Procedures in collaboration with the responsible stakeholders and entities in the company.
• Supports the Policies/CMS & Audit Coordinator to ensure all policies and procedures are up to date in accordance with company and industry standards.
• Providing support and guidance on policies and procedures application and compliance where necessary. 
• Maintaining accurate and up to date HR Procedures and Policies documentation.
• Communicate and provide feedback to responsible entities in the PTM division on their policies and procedures.
• Provide bi-weekly reports to the Policies/CMS & Audit Coordinator and DGM, HR Policies and International
• Mobility on PTM Policies and Procedures.
• Collaborate (where necessary) with GOVERNANCE & CMS team (Audit and Assurance) on CMS and
• Governance Initiatives/ Programs.
• Participate (where necessary) in company projects and events related to policy/procedure development or implementation.

Data Privacy:

• Support the Policies CMS/Audit Coordinator to provide relevant information or data to the Data Privacy
• Liaison in collaboration with the Data Protection Officer.
• Update of ROPA

Audit:

• Provide support for documentation purposes during internal and external audits.

CONTEXT AND ENVIRONMENT

• The COMPANY is constantly evolving in response to worldwide trends. PTM activities, processes and procedures should continuously support current needs to ensure optimum service delivery.
• Difficulty of risk assessment & management in a rapidly expanding affiliate.
• Supporting Auditees where necessary during audit processes.

HSE CONTENT

• Ensure consistent application of and compliance with COMPANY Rules and HSEQ protocols.
• Respect and promote the company HSE regulations.

ACCOUNTABILITIES

• Carry out duties safely according to COMPANY procedures and in such manner as to minimize unsafe exposure to self and co-workers.
• Supports the Policies/CMS & Audit Coordinator in ensuring all PTM policy documents in the affiliate are updated, fully approved and well documented, while interfacing with various entities and the CMS team.

QUALIFICATIONS / EXPERIENCE REQUIRED

• BSc./BA Humanities/Social Sciences

Required Skills:

• Good Communications skills and good listening skills.
• Good knowledge of human resources policies, procedures and administrative tools.
• Very good interpersonal relationship skills.
• Ability to work in a team and to work under pressure, exercise initiative, multi-tasking.
• Ability to interface effectively across teams
• Ability to use Microsoft Office tools, Excel, Powerpoint, Word, etc

go to method of application »

JOB DIMENSIONS

Financial Measure:

• Processes regular expense notes/claims and other allowances for all expatriates in the affiliate

Unit Measure:

• Approximately 180 Inpatriates (Residents and dependents as well as Rotationals) and yearly average of 40 nationals going on INTASS

ACTIVITIES

Expatriate Administration

• Before Arrival of Expatriate: Provides all necessary information (documents required for administrative purpose, school options, logistics/airport reception etc) and gives clarification to concerns of expatriates.
• On Arrival of Expatriate: Assists in reception and induction. Processes account opening letters, hires expatriate on HR Direct, Requests SAP Account creation, provides information on car purchase options/process car loan request and advices TSA or TGI. Resolves administrative challenges while ensuring general consistency.
• During Assignment Stay: Manages travel entitlements and other allowances in line with the RAPMI and
• Instruction d’Application.
• At the End of Assignment: Ensures hitch-free departure formalities of Impatriates and their families.

INTASS Administration

• Initiates expatriation dossier as soon as the staff is identified
• Follows up with the Talent Managers, immigration services, Hierarchies and Visa team for staff going on expatriation
• and Long Duration Training assignments to France and other countries.
• Organizes departure support for staff and families (tickets, personal effects shipping, temporary accommodation etc.)
• Provides supportfor INTASS arrivals; staff comingback from expatriation(logistics, support,temporaryaccommodation
• if required, arrival of personal effects, etc.)

School Liaison

• Liaises with schools for space reservation for children before arrival
• Ensures accuracy and handle processing of school fees invoices
• Periodic visits to school to foster better relationship

Finance/Payment Processing

• Launches periodic allowance payments (Travel allowance, Drivers’ allowance, etc..) as at when due
• Launches and processes monthly salary advance
• Verifies and processes mission and other expense claims in line with TEPNG Regulation

Others

• Supports the coordination/implementation of the yearly induction seminar for new expatriates and Cross Postee
• Returnees
• Ensures compliance with the Group’s cost efficiency initiatives.
• Carries out any other duties/projects as assigned by the hierarchy

CONTEXT AND ENVIRONMENT

• Managing the administrative process of expatriates and INTASS staff when contacted at short notice
• Relating with personnel with different temperament resulting from their diverse nationalities and culture
• Regular communication with HQ, TGI and other departments within the affiliate
• Difficulty in dealing with staff spread over different locations
• Delays and repetitive actions due to absence of feedback from managed population.

ACCOUNTABILITIES

• Accurate and up-to-date information of Expatriates and family on HR Direct.
• Hitch-free arrival and departure of personnel and family.
• School year running smoothly without disruptions resulting from non-fee payment.
• Timely payment of periodic allowances

HSE OBJECTIVES

• Consistent application of and compliance with COMPANY Rules and HSEQ protocols.
• Drive HSEQ culture and behavior within team and in interactions with employees.

QUALIFICATIONS / EXPERIENCE REQUIRED

• A degree in any of the Social Sciences with a minimum of 5 years work experience
• Knowledge of human resources policies & procedures
• Knowledge of French is an added advantage
• Excellent interpersonal relationship skills
• Ability to work in a team and to work under pressure, with minimum supervision,
• Ability to use Microsoft Office tools, data management and process tools – HR Direct/SAP/STAR