Job Vacancies at Food Concepts Plc

Job Purpose

• Responsible for managing key Payroll Operations in the Human Resources Division. Ensure compliance to the labour laws of the government and other agreement reached by the Company and third parties

Core Responsibilities and Key Result Areas
Payroll Management and other Benefits:

• Prepare and execute monthly payrolls for all employees, ensuring accuracy in salaries, allowances, and deductions (statutory/voluntary).
• Validate pre-payroll data (new hires, terminations, leaves, promotions, etc.) and input approved changes into the HRIS.
• Prepare payment request for each division in alignment of the payroll summary totals
• Prepare final entitlements of employees leaving the organisation through resignation or retirement.
• Monitor the accurate processing of staff appointments, transfers, promotions and terminations
• Ensure that all new hires and reinstated staff are captured in the system for payroll processing.
• Ensure adherence to Labor laws, tax regulations (FIRS), and company policies.

Employee Support & Issue Resolution:

• Address payroll inquiries (suspended salaries, tax issues, refunds) promptly and professionally.
• Support the employees on Pension and Tax registration
• Guide employees on payroll policies, payslips, and document approval.
• Collaborate with HR/Benefits teams to ensure correct benefit enrolments and deductions.
• Provide support to store teams in the effective use of the ERP software
• Ensure all inquiries and complaints received via email are responded to and resolved within 24 hours.

Reporting & Variance Analysis:

• Prepare monthly report on number of documents approved.
• Prepare report on number of store with store coverage responses
• Prepare a monthly report on the exit reasons for staff who have left the organization.
• Maintain deduction schedules (HMO, loans, uniforms, staff meals) and ensure proper payroll documentation.
• Support internal/external audits by providing requested payroll records and resolving discrepancies.

Recordkeeping & Documentation:

• Manage employee payroll files, ensuring all records (contracts, promotions, certifications) are up-to-date and secure.
• Track leave balances, absences, and related payroll adjustments.
• Perform any additional tasks or responsibilities as delegated by the line manager.

Key Performance Indicators

• Payroll Accuracy rate
• On-Time Payroll Processing.
• Adherence to Statutory compliance.
• Benefits Enrolment Accuracy.
• New Hire/Termination Processing Speed

Job Specifications

• Minimum of a university degree or equivalent in Industrial Relations and Labour
• Membership of the CIPM, or any other related professional qualification is an added advantage
• 2 years working experience in HR field.

Decision Expectations

• Recommend the best resources for the business
• Provides recommendations/ advice to the management on employee related matters
• Provides customer-focused HR Services

Knowledge Requirements:

• Labour laws
• Process Management
• Problem Solving
• Data Analysis - Excel
• Oral and written Communication
• Ability to plan, schedule and coordinate effectively
• Interpersonal Skills
• Negotiation

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Job Purpose

• Ensure compliance to organization process, procedures and policies and other support for Chicken Republic Stores

Core Responsibilities and Key Result Areas

• Ensures that internal control documentation are accurate and up-to date
• Ensure compliance to organisation process, procedures and policies
• Verify and maintain internal control checks and records including assets tags to ensure safeguard of company
• Track cash advance for unnecessary delay in retirement
• Create and maintain error log closed register to ensure that all identified documentation errors are corrected and closed
• Review Imprest and relate with stores for any irregularities when necessary
• Conduct a periodic physical verification of stocks asset monthly
• Vouch and verify all payments vouchers for approvals completeness and accuracy
• Supervise the receipts of goods from suppliers and certify the GRN
• Review of administrative operations (Admin and Maintenance)
• Ensure that all necessary corrections are effected, vouchers properly authenticated
• Prepaid expense retirement review
• Call over of SCD- Finance and finance posting on SAP
• Due diligence and pricing review
• Ensure that all internal control registers are updated and closed daily
• Any other adhoc assignment as assigned by the HOD

Key Performance Indicators

• Time lag between internal control deficiency occurring and reporting
• Numbers of internal control improvement initiatives
• Number of internal control breaches
• Identify and respond proactively to business priorities and key controls
• Timely rendition of report weekly, monthly, quarterly and yearly basis to track support provided to the business and impact of such support
• Prompt implementation and corrective action with employees and managers

Job Specifications
Educational Requirements:

• A good first degree in Accounting, Finance, or related field

Professional Requirements:

• Membership of the ICAN, CITN, ACCA, CIS or any other related professional qualification is an added advantage

Experience Requirements:

• Minimum of 4 years’ experience in similar role is required.

Knowledge Requirements:

• Financial accounting skills
• Strong knowledge of audit procedures.