Jobs at IT Horizons Limited

Responsibilities

• Design and lead the execution of the organization’s partnership strategy across NGOs, corporates, donors, and institutions.
• Identifyand pursue high-value partnership opportunities with tailored engagement and outreach plans.
• Drive the development of co-branded proposals, partnership decks, investment cases, and annual fundraising strategies.
• Cultivate and manage strong relationships with partners through consistent communication, events, and recognition efforts.
• Serve as the primary liaison to ensure alignment with partners on shared goals, expectations, and deliverables.
• Coordinate proposal development across teams and ensuretimely, high-quality reporting on partnership performance.
• Maintain and enhance CRM systems and documentation processes, including standardized templates and stewardship materials.
• Track all partnership activities through a structured pipeline dashboard and reporting infrastructure.

Qualifications

• Bachelor's degree in development studies, International Relations, Business, Communications, or relatedfield. (Master’s degree is a plus.)
• Minimum of 5 years of experience in partnership development, fundraising, business development, or donor relations, preferably in the non-profit or social impact sector.
• Proventrack recordof securing and managing diverse partnerships (corporate, government, NGO, and international funders).

Skills & Competencies:

• Exceptional communication, presentation, and negotiation skills.
• Strong proposal writing and grant development capabilities.
• Ability to manage complex projects and multiple stakeholders.
• Proficiencyin CRM systems and Microsoft Office Suite.
• Deep understanding of the donor ecosystem and development funding landscape in Africa.

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About the Role

• The Personal Assistant (PA) to the Group Managing Director / Chief Executive Officer is a high-trust, high-discipline role responsible for providing dedicated personal, administrative, and logistical support to the CEO.
• Operating in very close proximity to the CEO, the PA is entrusted with managing personal scheduling, private engagements, personal correspondence, logistics, and sensitive personal matters, enabling the CEO to maintain focus, stability, and sustained effectiveness in executive leadership.
• The PA is responsible for protecting the CEO’s personal time, privacy, and wellbeing; ensuring the seamless execution of personal schedules and obligations; acting as a trusted gatekeeper for noncorporate matters; and enabling the CEO to operate at peak effectiveness, both professionally and personally.
• This role effectiveness is measured by discretion, anticipation, reliability, and the consistent protection of the CEO’s personal time and privacy.

Responsibilities
Personal Time & Calendar Management:

• Own and manage the CEO’s personal and private calendar, ensuring clarity, balance, and optimal use of time.
• Coordinate personal appointments, family commitments, protocol engagements, and private meetings.
• Anticipate scheduling conflicts and proactively resolve them before escalation.

Personal Logistics & Coordination:

• Coordinate personal travel, accommodation, ground movement, and protocol arrangements.
• Manage logistics for personal events, private engagements, and authorised non-business commitments.
• Liaise with approved personal vendors and service providers on behalf of the CEO. Personal Communication & Gatekeeping
• Serve as the first point of contact for authorised personal communications to the CEO.
• Screen, filter, and prioritise personal requests, messages, and correspondence.
• Handle sensitive personal correspondence with discretion and professionalism.

Anticipation & Daily Support:

• Proactively anticipate personal needs, obligations, deadlines, and follow-ups.
• Provide timely briefings and reminders to ensure the CEO is prepared for all personal engagements.
• Maintain situational awareness of the CEO’s preferences, routines, and priorities.

Confidentiality & Trust:

• Handle all personal information with absolute confidentiality.
• Maintain strict boundaries between personal, executive, and organisational matters.
• Act at all times in the best interest of the CEO, exercising sound judgment and discretion.

Interface with Office of the CEO:

• Coordinate with the Executive Assistant only where personal engagements intersect with executive schedules.
• Avoid role duplication or operational overlap with EA or CoS functions.

Other Duties:

• Maintain organised and secure records of authorised personal information.
• Perform other personal support duties as assigned directly by the CEO.
• NB: This Job Description may be reviewed periodically to reflect organisational growth and maturity.

Key Performance Indicators

• Performance Area Performance Indicator Organisation & Judgment Accuracy, anticipation, discretion, and sound personal judgment ITH JD 2025 Accountability, Loyalty & Confidentiality Zero breaches, trustworthiness, ethical conduct Personal Time Management Seamless scheduling, minimal conflicts, proactive planning Execution & Responsiveness Timeliness, reliability, calm execution under pressure Resourcefulness Ability to resolve personal matters efficiently and independently

Job Specifications
Academic Qualifications, Professional Qualifications, and Experience

• Minimum of a B.Sc. or equivalent qualification with 3–5 years’ experience as a Personal Assistant, Executive PA, or in a closely related trustedsupport role
• Membership of a recognised administrative or management professional body is an added advantage.

Skills & Competencies:
The competence proficiency levels required for this role:

• Organisation & Attention to Detail – Mastery
• Loyalty & Trustworthiness – Mastery
• Confidentiality & Discretion – Mastery
• Interpersonal Skills – Mastery
• Communication (Verbal & Written) – Mastery
• Adaptability & Emotional Intelligence – Skill
• Self-Motivation & Initiative – Skill
• Time Management – Mastery
• Professional Behavior – Mastery

Skills & Competency Definitions:
Knowledge:

• Ability to understand instructions, priorities, and expectations quickly
• Ability to engage intelligently on personal logistics, scheduling, and coordination
• Ability to seek clarification where required without over-escalation

Skill

• Ability to consistently execute assigned personal support tasks to a high standard
• Ability to translate instructions into timely, practical action
• Ability to resolve routine issues independently

Mastery:

• Ability to anticipate needs before they arise
• Ability to manage sensitive, confidential, and high-trust matters calmly
• Ability to operate with minimal supervision while maintaining alignment with the MD/CEO’s preferences and standards