Job Opportunities at the African Development Bank Group (AfDB)

Position Number: 50071232
Location: Abidjan, Cote d'Ivoire
Position Grade: GS7

The Complex

• The Vice Presidency for ‘Agriculture, Human, and Social Development’ is a Sector Complex focusing on the Bank’s Ten-Year Strategy High 5s priorities of “Feed Africa” and “Improve Quality of Life for the People of Africa”.
• The complex objectives are: (i) to develop, policy and strategy; (ii) provide deep sector expertise to the Regions by gathering pool of experienced individuals who can be consulted to provide sector expertise on complex transactions; (iii) develop new financing instruments; (iv) the Vice President will act as the spoke person to represent the Bank with external stakeholders on aspects of “Feed Africa” and Improve Quality of Life for the People of Africa”.

The Hiring Department / Division

• The Human Capital, Youth and Skills Development Department, within the Agriculture, Human and Social Development Complex, spearheads the Bank wide Jobs for Youth in Africa Strategy to create 25 million jobs and equip 50 million young people.
• It contributes to the achievement of the High 5s on “Improving the Quality of Life of People in Africa” and contributes to the other High 5s.
• The Department also leads on the implementation of the Bank wide Jobs for Youth in Africa Strategy. The Department has two divisions:
  • Education, Human Capital and Employment Division, which focuses on scaling-up of Bank’s support to higher education and skills development; and
  • Public Health, Security and Nutrition Division, which focuses on strengthening health systems, social protection and nutrition for human wellbeing.

The Position

• Under the general supervision of the Coordinator, Jobs for Youth in Africa Strategy, the Operations Assistant will primarily assist the Jobs Team in implementing and monitoring the work programme, including technical administrative support in specific areas such as mission preparation, procurement, and disbursement as well as oversight on the portfolio quality.

Key Functions
The Operations Assistant will carry out the following duties and responsibilities:

• Provide operational support to the Coordinator, covering both lending and non-lending operations;
• Manage the electronic data archiving system of the Jobs Team;
• Manage the division's database and perform any task related to data entry and analysis as required;
• Coordinate the preparation and monitoring of the annual Work Programme;
• Coordinate the preparation and monitoring of the quarterly mission programme;
• Compile the portfolio database of the division / department (Non-Sovereign Operations, complex projects, trust funds, special initiatives, co-financing);
• Compiles and present data on projects (managed by the regional hubs) and trust funds related to the sectors under the division / department;
• Report on accuracy and completeness of TFMS (Trust Fund Management System), SAP (System Applications and Products), BPPS (Bank-Wide Program Processing Schedule) & SRAS (Strategic Resources Assessment Software) data;
• Prepare and Monitor the implementation of the administrative budget and determine/recommend allocation of funds when necessary;
• Assist with recruitment of consultants, initiate SAP processing of their contracts, prepare service orders, process their payments and follow them up with the Accounting and Treasury units concerned;
• Prepare monthly, quarterly and annual reports on the management and performance of the division activities;
• Facilitate task manager training on the use of the BPPS, SAP, TFMS and other systems;
• Assist in preparing documents, briefing notes, spreadsheets and correspondence necessary to manage work programme and projects / programmes;
• Assist in the preparation and organization of activities such as seminars, workshops etc.

Other Duties:

• Coordinate matters with the Corporate IT Services Department (CHIS), if necessary, for all issues relating to the SAP / BPPS / ATRS / SRAS/ TFMS system and other information technologies; play the role of SAP resource person in the division and the department; provide technical assistance to the staff in the use of SAP;
• Take notes during meetings, draft correspondence and prepare minutes as requested;
• Perform any other tasks requested by the Team.

Competencies (Skills, Experience and Knowledge)

• Hold a minimum of Bachelor's Degree, in Public Administration, Management, Information Technology or related field.
• Have a minimum of five (5) years of progressively relevant and practical experience, in an international organization.
• Working knowledge and practical experience with the systems (SAP / BPPS / ATRS / SRAS and TFMS) and Operations Manual of the African Development Bank.
• Ability to work as part of a team and providing support to other team members where needed.
• High integrity and accountability in all aspects of portfolio management and programme implementation.
• Professional approach: a good grasp of the Bank’s organizational functions and procedures; self-control and a commendable personality.
• Excellent organizational, and communication skills.
• Able to work under pressure in the dynamic setting of an international and multicultural setting.
• Handling speedily and efficiently internal and external requests.
• Knowledge of administration duties.
• Excellent written and verbal communications in English or French, with a working knowledge of the other language.
• Competence in the use of standard Microsoft software (Word, Excel, Access, PowerPoint). Knowledge of SAP will be an asset.

go to method of application »

Position Number: 50078935
Location: COCF Country Office
Position Grade: LP6

The Complex

• The Vice-Presidency for Regional Development, Integration and Business Delivery is responsible for operational relevance, efficiency and effectiveness of the Bank Group’s operational programs, and activities.
• The Vice Presidency for Regional Development will ensure that the Bank operates successfully across its Regional Member Countries and oversee the full implementation of all aspects of the Bank’s Regional Directorates.
• Within regional development, integration and business delivery complex the Bank has five (5) regional hubs one in each region: South Africa, North Africa, West Africa, East Africa and Central Africa. Each Regional Hub is headed by a Director General.

The Hiring Departement

• The various Country Office falls within one of the five (5) Regions of the Africa Regional Development, Integration and Business Delivery Hubs.
• The Hub oversees a combination of country and liaison offices, as well as non-presence countries. The Director General is accountable of the specific African region.
• Each Hub will house relevant operations, business development and project implementation functions and administrative capabilities in a shared service for rapid deployment into the individual countries, to help drive the overall business of the Bank effectively on the ground.
• Country Offices of the African Development Bank have been established to strengthen policy dialogue between the Bank, Governments, and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.

The Position

• Under the overall administrative authority of the Country manager and in consultation with the Administrative and Finance Unit at Headquarters, the Administrative and Finance Officer, will among others: undertake to implement the administrative services including accounting and budgeting, human resources activities and supervision of use of office facilities and resources.
• He/she will carry out effective recording, control and management of Bank resources, the Office’s operational activities in keeping with the Bank’s policies and guidelines.

Key Functions

• Prepare the administrative and capital budgets in compliance with the schedule set by the Budget Department at Headquarters;
• Monitor expenditures in accordance with the Bank’s internal control rules and procedures and prepare periodic reports and where appropriate propose revisions;
• Implement financial management and reporting procedures and controls to improve service efficiencies, identify savings and promote the efficient use of resources;
• Review monthly financial reports and periodically prepare reports, statements and schedules to facilitate the audit of the Field Office by the Bank’s Auditors;
• Maintain personnel records including benefits in accordance with the Bank’s Human Resources policies and instructions;
• Supervise the procurement of goods and services and management of property and equipment in accordance with Bank rules and procedures;
• Prepare and monitor service providers’ contracts;
• Institute sound stock keeping for office supplies and maintain inventory records and a fixed asset register of Bank property and equipment;
• Control the processing of mission expenditure advances and balances;
• Prepare and follow up the processing by Government of requests for tax exemptions, long stay visas, diplomatic and international organization cards and registration of the Bank’s vehicles and staff members;
• Handle and follow up the processing of visa applications for official missions and all other Bank official documents;
• Submit reports on personnel management; manage office staff benefits in accordance with the Human Resources policy and instructions in force; assist the Country manager with consultant recruitment and staffing issues.
• Oversee the staff members responsible for airport arrival and departure formalities for Executive Directors and Governors, and all other personalities invited by the Country Office.

Selection Criteria
These include desirable skills, knowledge, and experience:

• At least a Master's Degree in Accounting, Finance, Audit or Administration.
• Membership to an internationally recognized professional accounting body (CA, CPA, ACCA or Expert Comptable) and a degree in Human Resources Management would be an advantage.
• Minimum of four (4) years of relevant experience including three (3) years in an accounting firm or in business organisations;
• Proven ability to work effectively in a team-oriented, multi-cultural environment, to function effectively as a member of various groups and to deliver under pressure;
• Knowledge and experience in administration, financial accounting and the full range of support services, with a high level of consistent performance.
• Strong knowledge and proficiency in the use of all relevant software and ability to assist in organizing data and information retrieval systems.
• Proficiency in written and verbal communication in English or French, with a working knowledge of the other;
• Competence in the use of Bank standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint).