Ongoing Recruitment at Mathills Services Limited

Job Summary

We are seeking a detail-oriented and trustworthy Accountant to join our hotel team in Mbaise, Imo State. The ideal candidate will be responsible for managing financial records, preparing reports, monitoring cash flow, and ensuring compliance with financial regulations. The successful candidate must demonstrate accuracy, integrity, professionalism, and the ability to support business growth through effective financial management.

Key Responsibilities

• Preparing and maintaining accurate financial records and journal entries
• Reconciling bank statements and verifying account balances regularly
• Preparing monthly financial reports, cash flow reports, and audit documentation
• Monitoring daily income, expenses, and hotel operational costs
• Processing payroll and ensuring timely salary payments
• Managing accounts payable and receivable efficiently
• Calculating and remitting taxes in compliance with government regulations
• Assisting management with budgeting and financial forecasting
• Identifying financial risks and recommending corrective actions where necessary
• Ensuring confidentiality and proper filing of all financial documents
• Supporting the hotel management team with financial insights for decision-making
•  ⁠Proactively identify financial discrepancies, operational inefficiencies, and cost-saving opportunities, and recommend corrective actions
• Anticipate financial reporting needs and ensure timely preparation of records and documentation
• Follow up proactively on outstanding receivables, payables, and compliance obligations

Requirements & Qualifications

• Minimum of a Bachelor’s Degree or HND in Accounting, Finance, or a related discipline
• Minimum of 2 years proven experience in accounting, preferably within the hospitality or service industry
• Evidence of previous accounting responsibilities such as payroll management, financial reporting, bookkeeping, or tax documentation
• Proficiency in accounting software and Microsoft Excel
• Strong understanding of accounting principles and financial regulations
• Excellent analytical, numerical, and problem-solving skills
• High level of integrity, confidentiality, and attention to detail
• Good communication and time management skills
• Ability to work independently and as part of a team

Ideal Candidate

The ideal candidate is proactive, reliable, and passionate about delivering accurate financial management that supports operational excellence. We are looking for someone who will be a valuable addition to our growing hospitality team and contribute positively to the success and efficiency of the hotel.

Additional Requirement

Candidates must currently reside in Imo State or be willing to reside in Mbaise, as relocation expenses will not be covered by the company.

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Job Summary

The Operations Officer is responsible for coordinating and overseeing the daily operational activities of the organization to ensure efficiency, productivity, and compliance with company policies. The role involves managing administrative processes, improving operational systems, supporting business growth, and ensuring smooth communication across departments. The Operations Officer will also monitor workflow processes, maintain operational records, and support management in achieving organizational goals.

Key Responsibilities

• Coordinate and supervise daily operational activities within the organization. 
• Develop and implement operational policies and procedures to improve efficiency. 
• Monitor workflow processes and ensure tasks are completed within deadlines. 
• Prepare operational reports, records, and documentation for management review. 
• Ensure compliance with company policies, industry regulations, and safety standards. 
• Liaise with vendors, service providers, and internal departments to ensure seamless operations.
• Manage inventory, office supplies, and operational resources effectively. 
• Assist in budgeting, cost control, and resource allocation processes. 
• Identify operational challenges and recommend practical solutions for improvement. 
• Support recruitment, onboarding, and staff coordination activities where necessary. 
• Maintain effective communication between management and operational teams. 
• Monitor staff performance and provide administrative support to enhance productivity. 
• Ensure customer or client issues related to operations are resolved promptly and professionally. 
• Assist in planning and executing organizational projects and initiatives. 
• Perform other duties as assigned by management.
• Monitor room occupancy levels, reservations processes, and operational efficiency
• ⁠Coordinate with housekeeping and maintenance teams to ensure rooms and facilities remain in excellent condition
• Conduct routine operational inspections to ensure service quality standards are maintained
• ⁠Assist management with occupancy planning, peak-period operations, and business continuity planning

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Management, Operations Management, or related field. 
• ⁠Experience within hospitality, hotel operations, or facility management preferred
• Ability to work flexible schedules, including weekends and holidays where operational needs require
•  ⁠Leadership and people management capabilities
• Ability to manage teams across multiple operational functions
• Proven experience in operations, administration, or office management roles. 
• Strong organizational and multitasking skills. 
• Excellent communication and interpersonal abilities. 
• Proficiency in Microsoft Office Suite and operational management tools. 
• Strong problem-solving and analytical skills. 
• Ability to work independently and as part of a team. 
• Attention to detail and ability to maintain accurate records. 
• Good time management and ability to meet deadlines.

Core Competencies

• Leadership and coordination 
• Problem-solving and decision-making 
• Time management 
• Attention to detail 
• Communication skills 
• Team collaboration 
• Organizational skills 
• Adaptability and flexibility 

Reporting Line

The Operations Officer reports directly to the Operations Manager/General Manager.

Additional Requirement

Candidates must currently reside in Imo State or be willing to reside in Mbaise, as the company will not cover relocation expenses.

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Job Summary

The Admin Officer is responsible for managing and coordinating the daily administrative functions of the organization to ensure smooth office operations and efficient service delivery. The role involves maintaining office systems, handling correspondence, supporting staff and management, managing records, and ensuring compliance with organizational procedures. The Admin Officer also plays a key role in improving administrative processes and maintaining an organized work environment.

Key Responsibilities

• Oversee and coordinate daily administrative activities within the organization. 
• Maintain office records, files, and documentation in an organized and confidential manner. 
• Manage office supplies, inventory, and procurement processes. 
• Prepare reports, memos, letters, and other administrative documents. 
• Schedule meetings, appointments, and coordinate office calendars. 
• Handle incoming calls, emails, and correspondence professionally. 
• Ensure proper maintenance of office equipment and facilities. 
• Support management with administrative and operational tasks. 
• Coordinate travel arrangements, logistics, and accommodation where necessary. 
• Monitor adherence to company policies and administrative procedures. 
• Assist in onboarding new employees and maintaining staff records. 
• Liaise with vendors, contractors, and service providers. 
• Ensure a clean, safe, and productive office environment. 
• Provide support during company events, trainings, and meetings. 
• Perform other administrative duties as assigned by management.

Requirements & Qualifications

• Bachelor’s degree or HND in Business Administration, Management, or related field. 
• Proven experience in an administrative or office support role. 
• Strong organizational and multitasking skills. 
• Excellent verbal and written communication skills. 
• Proficiency in Microsoft Office Suite and office management software. 
• Strong attention to detail and record-keeping ability. 
• Good problem-solving and interpersonal skills. 
• Ability to work independently and maintain confidentiality. 
• Strong time management and ability to priorities tasks effectively.

Core Competencies

• Administrative coordination 
• Organizational skills 
• Communication skills 
• Time management 
• Attention to detail 
• Problem-solving 
• Confidentiality and professionalism 
• Teamwork and collaboration

Reporting Line

The Admin Officer reports directly to the Administrative Manager/Operations Manager.

Additional Requirement

Candidates must currently reside in Imo State or be willing to reside in Mbaise, as the company will not cover relocation expenses.