Admin Officer (Imo State) at Mathills Services Limited

Job Summary

The Admin Officer is responsible for managing and coordinating the daily administrative functions of the organization to ensure smooth office operations and efficient service delivery. The role involves maintaining office systems, handling correspondence, supporting staff and management, managing records, and ensuring compliance with organizational procedures. The Admin Officer also plays a key role in improving administrative processes and maintaining an organized work environment.

Key Responsibilities

• Oversee and coordinate daily administrative activities within the organization. 
• Maintain office records, files, and documentation in an organized and confidential manner. 
• Manage office supplies, inventory, and procurement processes. 
• Prepare reports, memos, letters, and other administrative documents. 
• Schedule meetings, appointments, and coordinate office calendars. 
• Handle incoming calls, emails, and correspondence professionally. 
• Ensure proper maintenance of office equipment and facilities. 
• Support management with administrative and operational tasks. 
• Coordinate travel arrangements, logistics, and accommodation where necessary. 
• Monitor adherence to company policies and administrative procedures. 
• Assist in onboarding new employees and maintaining staff records. 
• Liaise with vendors, contractors, and service providers. 
• Ensure a clean, safe, and productive office environment. 
• Provide support during company events, trainings, and meetings. 
• Perform other administrative duties as assigned by management.

Requirements & Qualifications

• Bachelor’s degree or HND in Business Administration, Management, or related field. 
• Proven experience in an administrative or office support role. 
• Strong organizational and multitasking skills. 
• Excellent verbal and written communication skills. 
• Proficiency in Microsoft Office Suite and office management software. 
• Strong attention to detail and record-keeping ability. 
• Good problem-solving and interpersonal skills. 
• Ability to work independently and maintain confidentiality. 
• Strong time management and ability to priorities tasks effectively.

Core Competencies

• Administrative coordination 
• Organizational skills 
• Communication skills 
• Time management 
• Attention to detail 
• Problem-solving 
• Confidentiality and professionalism 
• Teamwork and collaboration

Reporting Line

The Admin Officer reports directly to the Administrative Manager/Operations Manager.

Additional Requirement

Candidates must currently reside in Imo State or be willing to reside in Mbaise, as the company will not cover relocation expenses.