Background/Scope of the position
The success of the NTDs project depends largely on accurate, complete and timely reporting of achievements to the donor. Achievement of set targets is of utmost importance. Hence, the objective of the M&E Associate position is to provide technical support in the roll-out of the M&E plan in the state and generate strategic data for program management, reporting and documentation of best practices.
Management and Functional Relationships
- Supervisor: M&E Officer
- Internal Collaborators: NTDs Program Officers, NTDs State Coordinator, other M&E team members
- External Collaborators: State Ministry of Health (SMOH), Primary Health Care Development Agencies (PHCDA), and implementing health facilities
- Supervisory Responsibilities: None
Under the supervision of the M&E Officer, the M&E Associate will:
- Provide technical input in the development of an integrated State NTDs project plan in collaboration with the NTDs Coordinator and M&E Specialist.
- Take the lead in the implementation of NTDs state M&E plan and reporting formats for indicators and targets in collaboration with the M&E Specialist.
- Establish a system for the flow of information from service-delivery points to the central database and ensure timely M&E technical support to all implementing health facilities.
- Take the lead in building the capacity of health units’ M&E staff and relevant health and community workers in the collection, summarization, analysis and presentation of M&E data.
- Manage the roll-out of the project M&E data quality assurance system, including quarterly data quality audits.
- Assist the M&E Specialist in coordinating the establishment/strengthening of state M&E system that informs policy and practice.
- Ensure state-of-the-art database management practice at the state.
- Analyze M&E data on a monthly, quarterly and annual basis and flag action areas to the project management.
- Work with M&E Specialist/Program officer/M&E officer to document and publish best practices.
- Guide staff and implementing partners in preparing their progress reports. Together, analyze these reports in terms of problems and actions needed. Prepare consolidated progress reports for project management to submit to the relevant bodies, in accordance with approved reporting formats and timing.
- Prepare monitoring reports, analyze them for impact evaluation, and identify the causes of potential bottlenecks in project implementation.
- Guide the regular sharing of the outputs of M&E findings with project staff, implementing partners and primary stakeholders.
- Make regular reports to the project team highlighting areas of concern and preparing the documentation for review at meetings.
Program Monitoring & Evaluation:
- In collaboration with M&E Specialist and NTDs Program Officers, assist with the development and implementation of Monitoring and Evaluation tools according to Helen Keller, FMOH and donor standards.
- Ensure that the project deliverables are on time, within budget and at the required level of international standards as set by FMOH, Helen Keller and donors.
- Internally and when requested, support external evaluations on the outcomes of the project as established during the planning phase of the project and as required.
- Support the dissemination of findings from assessments/evaluations to support organizational learning and contribute to policy processing or development.
Advocacy and Strategic Alliances:
- Assist in building and maintaining working relationships with both government and key project stakeholders at all levels to strengthen opportunities for advocacy and higher visibility.
Key Performance Indicators:
Successful implementation of the projects based on:
- Accurate and timely submission of M&E reports and datasets
- Number of M&E staff and health workers trained.
- Quality and consistency of data analyzed and used for decision-making.
Qualifications:
- Degree in Sciences, Statistics, Epidemiology or related field with a focus on monitoring and evaluation and/or Biostatistics.
- At least 3 years of hands-on experience in monitoring and evaluation with very good analytical, presentation, communication and reporting skills.
- Significant experience in developing monitoring plans and/or management information systems, 2 years of which were spent working with NGOs in an African setting.
- Excellent interpersonal, multi-cultural and team-building skills.
- Strong computer skills, particularly in spreadsheets, databases and statistical applications such as Excel, PowerBi and SurveyCTO
- Significant experience working in NTD, HIV/AIDS, or Nutrition programs in Nigeria.
- Excellent writing skills, oral and written communication skills and fluency in English
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Reports To: Finance and Admin Officer (FAO)
Background/Scope of the position
The Finance and Admin Associate (FAA) plays an important role in supporting the organization’s financial operations and administrative systems at the state level.
The Finance and Admin Associate’s (FAA) job is to work closely with the FAO to ensure smooth and accurate flow of financial and operational information and also work on designing and implementing financial reports. The FAA ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems. He/ she assist the FAO to manage the budget for the state field office/project, implements Helen Keller financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.
Management and Functional Relationships
- Supervision: Reports to the Finance and Admin Officer (FAO)
- Internal Collaboration: Works closely with state technical teams and Abuja finance team.
Specific Responsibilities:
- The FAA will oversee the operations and finances of the state office.
- Review activity requests and prepare bank vouchers for payments
- Track cash flow and compile retirement receipts and review
- Manages petty cash reconciliation
- Preparation of office running budget
- Check matching expenses for compliance with donor regulations.
- Assist with month end reporting package
- Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Logistics Officer(s) and Associate(s).
- Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
- Assist technical staff to develop and manage monthly and quarterly activity budgets.
- Implement financial and internal control policies and procedures
- Process supplier invoices
- Maintain financial files and records
- Maintain the assets register
- Submit staff time sheets for payroll processing
Education & Experience
- University Degree in Business Management or accounting. Postgraduate degree in related field and possession of professional qualification such as ACA or ACCA is an added advantage. Professional experience supporting USAID-funded projects and managing state finance & Admin function is preferred
Knowledge and Skills
- Strong numeric skills and attention to detail and quality
- Minimum 2 years’ experience
- Experience with USAID funded project is preferred but other donor funded project will be considered
- Proficiency in Microsoft Office Programs, especially Excel spreadsheets
- Demonstrate good judgment and sound financial “common sense”
- Ability to create and monitor budgets
- Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance.
- Advanced written and verbal proficiency in English including business terminology.
Competencies
- Good communication and interpersonal skills
- Tertiary qualifications in a related field and experience working in a non-profit organization will be an advantage.
- Commitment to accuracy and attention to detail
- Excellent interpersonal skills and ability to relate to people at all levels internally and externally
- Ability to plan, balance and cope with competing priorities
- Good written and verbal communication skills
- Good standard of IT including experience of using MS Office
- Ability to manage teams, initiate and organize work
- Ability to establish priorities in a time-sensitive environment and meet deadlines.
- Excellent communication, interpersonal and organizational skills
- Ability to work in a team-oriented environment while maintaining an individual workload
- Logical and flexible approach to solving problems, especially when working under pressure
- Monitoring/assessing performance to make improvements or take corrective action
Terms & Conditions
This is a local posting in Nigeria, and as such, is subject to local terms and conditions.
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