Jobs at Malaria Consortium

Job purpose

• The M&E Officer will serve as the main focal person for all monitoring and evaluation activities which include data validation, DQA, coordination meetings, capacity building in data quality and supportive supervisory visit to strengthen the data management system in SMC intervention in the state.
• S/he will assist and report to the state programme manager regarding the monitoring and evaluation of SMC activities.

Scope of work

• The SMC intervention is community-based, however, the staff is expected to work with the MC State M&E Specialist, ICT4D Teams, State HMIS, SMEP M&E Officer, LGA SMC team, health facility workers and community volunteers for proper management of intervention data.
• The officer will work as part of the project team under the direct supervision and guidance of the State Programme Manager for the attainment of the project goal.

Key accountabilities

• Plan and implement M&E activities related to SMC in the approved work plan under the guidance of the State Program Manager and the Country office M & E team.
• Serve as the focal person for all SMC-related monitoring and evaluation work for the project within the state.
• Manage the data collection and management processes before, during and after each round of mass SMC drug administration, including sentinel site monitoring
• Adapt and maintain a high quality SMC personnel database at all levels/cadres and update this database as need arises, guided by the SMC personnel replacement/update protocol.
• Routinely monitor project and implementing entities’ performance against targets and prepare monthly and periodic reports on M&E activities for SMC intervention per activity per cycle with reference to the microplan.
• Conduct regular granular data review and analysis for feedback to LGAs for program improvement, and for updates to state and national level (MC and government).
• Support SMoH staff with coordinating program management activities, by ensuring that the recommended coordination and dissemination meetings hold at the LGA and state levels and within stipulated timelines.
• Work with the state and LGA Health staff to ensure that reports are obtained from all health SMC-implementing facilities within the state through appropriate state and project-specific mechanisms.
• Participate in regular monitoring and supervisory visits to SMC-implementing health facilities, and ensure that corrective action plans are developed for identified gaps, and tracked accordingly.
• Participate in cyclical LQAS surveys (as applicable), ensure timely survey data analysis and feedback, development and implementation of facility-specific performance improvement plans informed by the outputs of the LQAS.
• Support the development and implementation of feedback and response channels to reflect the preferences of community members and beneficiaries.
• Ensure that beneficiary feedback is adequately documented, addressed, analyzed, and utilized by program teams.
• Work with SMC Supply Chain Officer to triangulate and reconcile SMC service and consumption data per cycle
• Ensure high quality data are available in useable format on a regular and timely basis for programmatic decision making and donor reporting.
• Work with Supply Chain Officer, Cluster Supervisors and Field Officers to Coordinate the documentation of SMC activities in form of reports and ensure proper archiving of such for easy access and reference (in both hard format and electronic format on Sharepoint)
• Provide direct technical assistance and capacity building for state and LGA level implementers in the design and implementation of SMC monitoring and evaluation activities
• Represent MC and make presentations at professional meetings and conferences related to Monitoring, Evaluation and research, including monthly end-of-cycle review meetings
• Perform other duties as assigned.

Qualifications and experience

• Degree in Statistics, Demography, Mathematics or any other relevant quantitative relevant discipline
• Five-year post qualification experience
• Demonstrable contextual knowledge of local issues, community priorities, social and cultural constraints and realities related to community assessment, project design, evaluation and implementation
• Cognate experience in monitoring and evaluation of community-based interventions is highly desirable
• Experience in managing HMIS and CLMS and familiarity with Nigerian public sector health systems as well as community-level programme implementation will be added advantages
• Fluency in written and spoken English Work-based skills and competence
• A solid understanding of health systems strengthening.

Work-based skills and competencies:

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Proficiency in database management especially DHIS; Excel, Word, PowerPoint and demonstrable experience with statistical software packages (Stata, SPSS, Power BI or Tableau)
• Experience in survey design and implementation, development of data bases and analysis and write up of survey results
• Previous experience in use and manipulation of electronic reporting systems, softwares (including Kobocollect, SurveyCTO, ODK, Magpi, RedRose), databases,  general ICT4D solutions is required.
• Demonstrated skills in data management and quantitative data analysis
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Proven writing, communication and presentation skills in English
• A collaborative and flexible style, with a strong service mentality
• Facilitation and coordination skills
• The ideal candidate must be attentive to detail, highly organized, flexible and self-motivated with excellent communication skills in written and oral communication
• He/she must clearly display the ability to effectively prioritise and perform tasks to meet tight deadlines.

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Job purpose

• To maintain and control the completeness and accuracy of the financial system for the Nigeria office and provide a full accounting service to all projects in reporting all transactions to the Nigeria Head office accurately on a timely basis.
• The Accountant will support and report to the Finance Manager but will interact and work with the State Programme Manager if allocate to States to ensure internal control system is adequate.
• The Accountant will work closely with management, technical and operations team in country.
• The Accountant is a Member of the finance team in the country office and the Accountant will work closely with other finance staff in all programmes in MC Nigeria portfolio.

Key Responsibilities
Management Accounting (25%):

• Issue monthly project management accounts to project managers or State Programme managers (as applicable) and meet with each monthly to discuss the results, amend mis‐posting and other errors.
• Prepare a country variance report of the major variances of each project and share with the Project Manager , so that they can review and approved the agreed actions for improving financial performance.
• Assist project managers or State Programme manager (as applicable) to plan future expenditure and cash needs and to take remedial action where there are overspends
• Work with the project managers or State Programme manager (as applicable) on supporting the internal forecasting process that take place every four months to produce a financial plan linked to their work plan.
• Work with Finance Manager in preparing all mapped and phased budgets from the financial plans for inclusion in the internal forecast.
• Analyse project expenditure to ensure value‐for‐money.
• Maintain a database of costing to enable cross‐project comparisons to be made and to assist and speed up the preparation of new project budgets by technical staff.

Reporting (25%):
Internal reporting:

Prepare monthly reports to the CFM or Finance Manager (as applicable) to a set monthly finance timetable which comprises the following:

• Bank reconciliation statements including copy of bank statement
• Aged list of outstanding Advances and Other ledger balances
• Fixed asset register update and Spot Check reports
• Authorised Petty Cash Count Certificate and reconciliations
• Monthly timesheet update.

External reporting: Donor Reports:

• Prepare donor financial reports in conjunction with Finance Manager or project managers (as applicable) on a timely basis and with the frequency required by the donor
• Respond and take corrective action to any review comments from both the project managers and the Finance  Manager on the donor reports
• Assist project managers in the revision and realignment of their donor budgets.

Financial Administration (5%):

• Act as the first point of contact for projects and programmes payment queries.
• Assist the Country Finance Manager with queries relating to all projects report
• Manage and oversee the entry of all Nigeria Naira payments and receipts into the GL for MC Nigeria programme portfolio.
• Manage and oversee the entry of all the allocated States payments and receipts into the GL for MC Nigeria programme portfolio.

PS Financial System (10%):

• Check the correctness of coding, completeness of financial documents and review the batches of invoices and payments prior to posting to the accounting system
• Review all outstanding advances with the Abuja and filed offices  Finance Officers (as applicable) and ensure they are chased and cleared on the accounting system
• Make sure that all collections are made using MC receipt voucher and deposited to the appropriate MC account on time
• Make adjustments as necessary using a Journal Voucher (JV) and keep the JV form sequentially in file, after approval by the Finance Manager/CFM.

Compliance and Internal Control (15%):

• Conduct periodic internal Control review and compliance visit to the field offices to ensure all procedures are adhered to
• Identify compliance and internal control weaknesses and make recommendation on the way to correct lapses and forestall reoccurrence
• Produce monthly review report and field visit report including monthly trackers on all internal control and related issues and follow up for prompt resolution.

Field Offices (10%):

• Arrange for timely fund transfers to the field offices and ensure proper accounting of transfers
• Review transactions and monthly returns of the field offices for error and accuracy
• Check correct procedures are followed for all transactions
• Support the field offices to close the books of accounts on monthly basis according to the finance timetable
• Support in the preparation and review of bank reconciliations for the field offices
• Carry out regular visits to all field offices to ensure quality in all aspects of finance management and support finance staff
• Conduct orientation of new finance staff at all levels in the field offices
• Act as conduit between field offices and Country Office in Abuja on issues resolution
• Provide training and build capacity of the project team based in the field offices, in order to continuously improve the finance systems.

Human Resources (5%):

• Manage all Finance Officers in the hub state offices as applicable.
• Work with the  Finance officers to set personal objectives for continuous development and performance expectations in coordination with the CFM and carry out performance review at regular intervals and at an annual review including the setting of objectives for the year
• Manage and provide active support, capacity building, motivation and leadership to the  Finance Officers
• Approve timesheet for Finance Officers and delivery to the CFM on time
• Manage the Finance Officers to coordinate staff absences in covering all gaps and handovers prior to any leave.

Finance Support to Additional Assigned Programme Activities (5%):

• In consultation with the Country Finance Manager or Finance Manger (as applicable), take the lead in planning, implementing and review the finance aspect of the additional assigned programme activities
• Assess and mitigate any financial risk to MC in carrying out these programme activities
• Ensure all individual involved in these additional assigned programme activities are abreast and comply with finance, procurement and other relevant procedures of MC
• Ensure all advances are fully retired, budget / expenditure analysis prepared for all the additional assigned programme activities.

Person specification
Qualifications and experience:

Essential:

• Qualified ICAN, ACA, ACCA or CIMA Accountant
• Minimum of five (5) years’ experience in non-profit Accounting preferably with an International Organization, with at least 2 years’ experience at the management level.
• Excellent computer skills with high proficiency in Microsoft excel
• Working knowledge of accounting software
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks.