Latest Vacancies at Palladium Group

Project Overview and Role

• Palladium brings more than 50 years of experience applying rigorous, evidence-led methodologies to international development.
• Our work covers health, education, economic growth, governance, environmental issues, informatics, workforce development, and monitoring and evaluation, offering innovative approaches that support the design, planning, implementation, and evaluation of development programs
• Our presence extends across more than 90 countries, creating positive impact over 100 projects through the dedication of 2,000+ project and home office staff.
• Palladium seeks a Finance Associate for the five-year, USAID-funded Nigeria Integrated Health Program, an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems. It will focus its support for service delivery in six intervention areas: family planning, malaria, routine immunization, nutrition, maternal/newborn health, and treatment of childhood pneumonia/diarrhea. It has a strong emphasis on monitoring, evaluation and learning.
• This program will work closely with state-level government officials to support established state-level Health and Development Plans, build capacity, and promote ownership of interventions, systems, and results
• Specific interventions will need to be tailored to local contexts and will be fully developed at state and Local Government Area (LGA) levels. Through agreements with individual states, its potential breadth is the entire country with an emphasis on the north.

Key Responsibilities
Budget, Accounting and Financial Management:

• Ensure all finances are managed in alignment with the Nigerian government regulations, company and client?s financial policies and procedures.
• Liaise with project team in Field Office and HQ to prepare, review and revise project budgets and expenditure forecasts.
• Forecast project expenditures through field office, timely submit field cash requests and manage cash flows in field office.
• Communicate and follow up with relevant suppliers, consultants, vendors, contractors and staff with regards to invoices, payments, advances or finances.
• Reconcile and review invoices for payments. Ensure necessary review, deliverables, and approvals before issuing payments. Write checks and issue payments.
• Ensure applicable tax withholding and deductions are taken care of as per the Nigerian laws and regulations.
• Maintain up to date bank and petty cash account transaction records and supporting documentations.
• Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion. Prepare, review and submit regular field vouchers and financial reports to HQ, as required.
• Collect bank statements for the bank accounts, review cash book, and reconcile the accounts.
• Review monthly financial reports and inform/update expenditure forecast/budget on regular basis.
• Prepare financial report as necessary and provide necessary financial support to the project.
• Process for applicable tax exemptions and VAT reimbursements during or after procurements in collaboration with the Nigeria Compliance Manager.
• Assist in end of year financial audit, as required.
• Work closely with the Operations Officer for daily tasks and project management

Grants Management Support:

• Review recipients' finance vouchers
• Process recipients' invoices and payments

Requirements
Degree and Experience:

• College Education equivalent of Bachelor's Degree in Business Administration or Finance or Accounting. Master's Degree in Business Administration preferred.
• Certified or licensed in tax, payroll and audit or ACCA or CIMA preferred.
• Minimum of five years of relevant experience. Experience with INGO projects is a plus.
• Knowledge of the financial and accounting systems in Nigeria.
• Experience working on USAID funded projects is highly desired.

Skills:

• Strong analytical and computer skills (Accounting Software, Word, Excel, PowerPoint, Internet).
• Ability to maintain financial records and prepare financial reports.
• Ability to work in a team and communicate effectively with diverse cultural and professional staff members.
• Ability to take initiative, working independently and able to juggle multiple priorities without compromising the high standards of performance and integrity expected of all project team members.
• Ability to multi-task and keep track of concurrent deadlines.
• Ability to speak, write and read English is required.
• Ability to travel within Nigeria.

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Reports to: The IHP Director of Finance and Administration

Project Overview and Role

• Palladium brings more than 50 years of experience applying rigorous, evidence-led methodologies to international development. Our work covers health, education, economic growth, governance, environmental issues, informatics, workforce development, and monitoring and evaluation, offering innovative approaches that support the design, planning, implementation, and evaluation of development programs. Our presence extends across more than 90 countries, creating positive impact over 100 projects through the dedication of 2,000+ project and home office staff.
• Palladium seeks an Operations Officer for the five-year, USAID-funded Nigeria Integrated Health Program, an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems.
• It will focus its support for service delivery in six intervention areas: family planning, malaria, routine immunization, nutrition, maternal/newborn health, and treatment of childhood pneumonia/diarrhea. It has a strong emphasis on monitoring, evaluation and learning.
• This program will work closely with state-level government officials to support established state-level Health and Development Plans, build capacity, and promote ownership of interventions, systems, and results. Specific interventions will need to be tailored to local contexts and will be fully developed at state and Local Government Area (LGA) levels. Through agreements with individual states, its potential breadth is the entire country with an emphasis on the north.

Responsibilities
Procurement and Contracts Management:

• In consultation with the project team, explore market and collect price quotations from suppliers and vendors.
• Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants.
• Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of each consultant agreement, sub-agreement, contract, grant, vendor, etc.

Office Administrations and Logistics:

• Maintain appropriate and updated filing system for all project documents including procurement documents (Due Diligence forms, biodatas, hosting checklists; competitive quotations); field vouchers, approved budgets and purchase orders); and workshop/activity payments; checks.
• Assist in management of Field Office assets, premises, supplies, publications, facilities and logistic services as required.
• Coordinate workshop and meeting logistics as required including venue sourcing, preparing locations for activities, distribution of per diem and/or transportation allowances to participants, complete accurate and on-time reconciliation of funds advanced to support workshop activities, and other workshop/meeting related activities as required.
• Administer regular maintenance of all office space and equipment including necessary insurances in place and processing of claims in case of loss.
• Serve as backup for administration of transportation for the office and staff for local and international travel.
• Maintain HR-related files, including monthly updating of leave time accrued/taken, ensuring medical insurance for staff.
• Maintain up-to-date record of all rent, service and utility contracts for the office and, administer prompt payment of rents, insurance, service and utility bills.
• Assist in performing project close out activities.
• Work with project team to calculate and submit cost share information, where applicable.
• As necessary, assist in financial audit. Maintain accurate and up-to-date operational, personnel, and other records as required by corporate management and/or Nigerian law.
• Work closely with Finance Officer for daily tasks and overall project managment.

Asset Management:

• Manage expendable property
• Perform receiving function, record and tag all items
• Issue supplies and stationery to staff

All other duties and tasks as assigned

Job Requirements

• Bachelor's Degree from a recognized academic institution in business or related field or 3 years working in administration; MBA is an advantage.
• Proven competency in planning, organizing, and implementing operational activities.
• At least 3 years of administration experience with a good understanding of business operations and controls; experience with international organizations and USAID regulations an advantage.
• Proficiency in MS Office applications
• Sound written and verbal communication skills in English
• Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored.
• Experience leading, mentoring, and motivating staff; a good understanding of performance management.
• Demonstrates good judgment and decision making

go to method of application »

Project Overview and Role

• Palladium brings more than 50 years of experience applying rigorous, evidence-led methodologies to international development. Our work covers health, education, economic growth, governance, environmental issues, informatics, workforce development, and monitoring and evaluation, offering innovative approaches that support the design, planning, implementation, and evaluation of development programs.
• Our presence extends across more than 90 countries, creating positive impact over 100 projects through the dedication of 2,000+ project and home office staff.
• Palladium seeks an Knowledge Management and Communications Specialist for the five-year, USAID-funded Nigeria Integrated Health Program, an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems.
• It will focus its support for service delivery in six intervention areas: family planning, malaria, routine immunization, nutrition, maternal/newborn health, and treatment of childhood pneumonia/diarrhea. It has a strong emphasis on monitoring, evaluation and learning.
• This program will work closely with state-level government officials to support established state-level Health and Development Plans, build capacity, and promote ownership of interventions, systems, and results.
• Specific interventions will need to be tailored to local contexts and will be fully developed at state and Local Government Area (LGA) levels. Through agreements with individual states, its potential breadth is the entire country with an emphasis on the north.

Key Responsibilities

• Lead in the development and implementation of IHP Knowledge Management Strategy
• Identify, document and share IHP most significant change stories, lessons learnt and best practices using a malt-media platform.
• Working with other technical leads to constantly develop materials to update IHP with case studies, process documents, research briefs and other publications of the project.
• Work with other technical leads in compiling quarterly reports and an annual IHP project highlighting the key project progress.
• Constantly update the IHP team with key publications, reports and news features related to IHP specific subject matter in Nigeria.
• Build linkages and partnerships with media companies to promote ongoing conversation about important and sensitive health-related issues in Nigeria.
• Work with the local print and electronic media partners to promote Integrated Health Program research findings and programmatic learning, specifically targeting policy makers through strategic and cost-effective communication approaches.
• Develop and package community voices on specific advocacy issues and amplify them using strategic communication approaches.

Requirements

• Experience in Health Communications and Knowledge Management in Nigeria
• Experience in Health reporting in Nigeria
• Master's Degree or higher in Public Health, Public Policy, Political Science, Public Administration, Communication or a related technical degree.
• Experience: 5 years of prior experience within this field required
• Fluency in English language, both verbal and written, is required.
• Demonstrated strength and experience providing technical assistance, writing technical reports, and policy briefs targeted to decision makers.
• Proven ability to work collaboratively and build consensus across diverse sets of stakeholders
• Experience in client relationship management, reporting, program work planning is preferred.
• Appropriate computer skills necessary to conduct quantitative and qualitative analyses
• Prior experience working with USG-funded programs is required
• Strong written and oral communication skills for high-level policy audiences
• Strong facilitation skills required
• Ability and willingness to travel within Nigeria