Latest Vacancies at Médecins Sans Frontières - Switzerland

Place of Recruitment: Maiduguri --- Work location: Maiduguri --- Type of Contract: fixed term
Deadline for the applications: October 3rd 2022 at 17h00

Scope of responsibilities and accountabilities:

Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Medical Warehouse or Pharmacy Supervisor, and in collaboration with the logistics team.

• Supervising material orders and dispatching in order to ensure rational use.
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes:
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability.
• Ensuring correct fill in entries on the stock cards and software.
• Carrying out or participating in regular inventories including EPREP stock.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit.
• Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes:
• e.g. Monitoring temperature in the warehouse and  eEnsuring that products requiring cold chain are suitably stored and transports  received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols.
• Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor

Minimum requirements:

• Essential, secondary school. Desirable, medical related studies.
• Minimum 2 years' experience in similar or relevant positions
• Essential computer literacy (word, excel and internet)
• Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles, Stress Management.

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Scope of responsibilities and accountabilities:

• Planning and supervising the execution of the Warehouse and Stock Management activities in the project or capital according to MSF protocols and standards in order to ensure the optimal functioning of the mission.
• Planning and supervising on a day-to-day basis the Warehouse and Stock Management activities in the project or capital, ensuring compliance of MSF standards, protocols and procedures. These activities include but are not limited to the following:
• Physically and administratively managing medical and non-medical stocks in conjunction with the supply officer and the stock owners and assuming responsibility for the warehouse and its contents
• Ensuring that all necessary tools and management procedures are in place in order to avoid stock ruptures, losses (expiries, damages due to bad storage conditions, temperature breach) and excess stocks. Regularly checking inventory levels (physical counts), keeping inventories up to date and monitoring consumption
• Checking, recording and arranging the goods received and ensuring the availability of a wide range of items for various projects and departments (medical supplies, food, spare parts, tools, equipment, etc.)
• Ensuring that all items are well organized and correctly stored according to their specificity, well protected, fully identified and easily accessible (cleanliness, security, access, etc.)
• Supervising the team under his/her responsibility including the definition and planning of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Performing delegated tasks according to his her speciality and as specified in his/her job description

Minimum requirements:

• Preferable diploma in related field
• Essential related professional experience
• Preferable experience as a Warehouse Manager and/or experience in MSF Logistics department.
• Essential Basic mathematics and use of measuring equipment.
• Essential computer literacy (word, excel and internet)
• Commitment, Flexibility, Stress Management, Results, Teamwork, Service