Scope of Work
Under The Guidance And Direct Supervision Of Senior Civil Engineer In Close Collaboration With The Project Teams In NE Sub-Office, The Certified Quantity Surveyor Will Perform The Following Tasks, Focusing On Ensuring Quality And Soundness Of Civil Engineering Work In Close Collaboration With The Civil Engineers And Respective Project Teams
- Actively support the assessment activities for infrastructure construction/rehabilitation activities in the targeted sites in BAY States;
- Actively support the preparation of technical documents of civil works projects and prepare detailed BOQs, specifications and internal cost estimate;
- Provide technical and civil engineering support for smooth procurement;
- Ensure the Management of civil works projects;
- Facilitate knowledge, capacity building and knowledge sharing.
Duties And Responsibilities
The Quantity Surveyor shall be responsible for the following detailed tasks and activities towards achieving key functions.
- Actively support the assessment activities for infrastructure construction/rehabilitation activities in the targeted sites in BAY States:
- Conduct site visits to assess the need for civil works intervention in the JAP locations;
- Prepare an analysis of the civil works intervention and cost estimate.
- Actively support the preparation of technical documents for the civil works projects and prepare detailed BOQs, specifications and internal cost estimates:
- Review and verify the designs of infrastructure facilities, such as police facilities, school buildings, toilet and WASH facilities, boreholes, housing units and others;
- Review and certify the government standard specifications, which are submitted by the respective authorities for civil works in BAY States. Recommend the necessary adjustments, if any;
- Prepare detailed BOQs, specifications and cost estimate of infrastructure facilities.
- Provide technical and civil engineering support for smooth procurement:
- Work with the project team to produce project technical documents for the procurement unit for processing;
- Work closely with the procurement unit and support in advertising the civil works procurement cases, pre-bid meetings and bidders' clarifications;
- Support technical evaluation process. prepare bids arithmetic check and Financial Analysis (FA) reports;
- Provide advice on any procurement-related issues;
- Support the project teams in the NE Sub-Office in verifying the Variation Orders (VO) (if required);
- Assist UNDP as an expert witness in litigation arising from the development or construction of the project and in bearings before various approving and regulatory agencies.
- Ensures the Management of civil works projects:
- Conduct construction inspection including inspection of materials, samples, and equipment to be installed are meeting the UNDP Contract specifications and standards;
- Ensure that the Contractors maintain safety on the site and clean the site after the completion of the rehabilitation work;
- Support monitoring progress of infrastructure construction/rehabilitation activities particularly from an engineering point of view and promptly report any abnormality or risks to the respective UNDP project managers and project teams;
- Discuss site issues with the Contractor for construction/renovation of civil works projects and promptly report back to UNDP if a problem arises that requires UNDP input;
- Verify payments submitted by the contracts and prepare valuation of work implemented;
- Identify and report risks or abnormalities related to civil works to the Senior Civil Engineer and the engineering team as well as respective project managers in NE Sub-Office;
- Ensuring proper close-out of projects (site cleaning, payment of wages etc) by contractors before demobilization.
- Facilitate knowledge, capacity building and knowledge sharing:
- Assist in organizing training, workshops, and capacity building activities in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia;
- Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners;
- Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues;
- Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-functional & Technical competencies
Results-based Management
- Ability to manage programmes and projects with a focus at improved performance and demonstrable results.
Project Management
- Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
Communication
- Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Relationship Management
- Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.
Advocacy Strategy & Implementation
- Ability to create and implement advocacy strategies leading to impactful change.
System Thinking
- Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Strategic Thinking
- Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions.
Education
Required Skills and Experience
- Advanced university degree (master's degree or equivalent) in the field of construction management, quantity surveying or closely related fields is required; or
- A first university degree (bachelor’s degree ) with a combination of additional two years of qualifying relevant experience will be given due consideration in lieu of the advanced university degree;
- Member of the Quantity Surveyors Registration Board of Nigeria (QSRBN);
- Member Nigeria Institute of Quantity Surveyors.
Experience
- Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of progressively responsible experience in quantity surveying for residential and public service infrastructures, including construction and renovation projects is required;
- Experience in project management is required;
- Experience in Civil Works Procurement is required;
- Experience in use of ERP Systems is required;
- Experience in using Word, Excel and MS project;
- Experience in handling of tender documents for turnkey contracts, including technical inputs/specifications for the procurement of services using the conditions of international lending/funding agencies is required;
- Proven ability to work with multi-disciplinary teams and liaison with authorities;
- Previous working experience with UNDP and other UN agencies is an asset;
- Experience in working in NE Nigeria at the BAY States is an asset;
- Experience working in a challenging security environment is an advantage;
- Proficiency in preparing bills of quantities (BOQs), and cost estimates for structural items is desired;
- Experience in managing quantity surveying aspects of large-scale housing projects, water boreholes, deep aquifers, and solar power projects;
- Experience in accurately assessing project costs, analyzing construction materials and labor requirements, and ensuring cost-effectiveness throughout project lifecycles.
Required Languages (at Working Level)
- Fluency in written and spoken English is required;
- Knowledge of Hausa language is an asset.
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Scope of work
Under the guidance and direct supervision of the Senior Civil Engineer in close collaboration with the Project teams in NE Sub-Office, the Civil Engineer will perform the following tasks, in close collaboration with the quantity surveyors and respective project teams:
- Provide technical infrastructure needs assessment in the JAP locations and targeted areas. This includes prepare designs and drawings , presentations ,cost estimates and provide assessment report .
- Prepare and manage the preparation of the technical documents of the planned projects including Scope of Work, drawings, specifications and work closely with the quantity surveyors to prepare the Bill of Quantities and cost estimates.
- Provide technical support for smooth procurement and project implementation process of basic infrastructure projects, including support to ensure quality and technical soundness of the BOQ and specifications of infrastructure projects.
- Manage the civil works contracts and supervise the contract implementation to ensure the quality of civil works and technical supervision at the project sites.
Specific Functions/Results expected:
The Civil Engineer shall be responsible for the following detailed tasks and activities towards achieving key functions
Provide technical infrastructure needs assessment in the UNDP Civil works locations and targeted areas. This includes preparing drawings, presentations, cost estimates and assessment reports.:
- Conduct the site visits to assess infrastructure facility needs and design the facility with a build-back better approaches;
- Support the assessment of the project activities of the targeted sites in BAY states;
- Provide technical inputs to strengthen alignment and complementarity of UNDP’s support with government policies and plans;
- Provide cost estimate of the civil works intervention for budget planning.
Prepare and manage the preparation of the technical documents of the planned projects including Scope of Work, drawings, and specifications and work closely with the quantity surveyors to prepare the Bill of Quantities and cost estimates:
- Prepare high-quality Scope of Work (SoW) including the description of the project, location, requirements, timelines and duration, milestone payments, health and safety requirements, staff requirements and qualifications, the experience of the contractors, etc;
- Prepare high-quality engineering designs and drawings for the proposed infrastructures;
- Prepare the specification of all elements of the project;
- Certify designs of the facilities that are submitted by the respective authorities for civil works in BAY states;
- Work with the quantity surveyor to prepare the Bill of Quantities;
- Certify the Bills of Quantities (BoQs) prepared and submitted by the respective authorities and departments of national counterparts;
- Verify the BoQs before initiating the procurement process.
Provide technical and civil engineering advice and support for smooth procurement and project implementation process of basic infrastructure projects, including support to ensure the quality and technical soundness of the BOQ and specifications of infrastructure projects:
- Submit all technical documents to the procurement unit for processing;
- Work closely with the procurement unit and support in advertising the civil works procurement cases;
- Support technical evaluation process and provide advice on any procurement-related issues;
- Support pre-bid meetings and bidder clarifications;
- Support the project teams in the NE Sub-Office in verifying the Variation Orders (VO) (if required);
- Verify the progress of civil work payment requests submitted by the contractors before proceeding with disbursements of payments;
- Assist UNDP as an expert witness in litigation arising from the development or construction of the project and in bearings before various approving and regulatory agencies.
Manage the civil works contracts and supervise the contract implementation to ensure the quality of civil works and technical supervision at the project sites:
- Support the implementation of construction/rehabilitation of infrastructure facilities, where required, and advise on project contracting requirements;
- Provide civil works project management through planning, execution, monitoring and evaluation and closing out the projects;
- Monitor day-to-day progress of infrastructure project activities and follow up and oversee the rehabilitation of civil, electrical, and mechanical works at site preparation and execution of the Works against the provided approved sketch and bill of quantities within the set time frame;
- Develop and design interventions based on accurate information and risk analysis on the ground and utilizing lessons learned from the activities in consultation and coordination with respective supervisors;
- Conduct construction inspection including inspection of materials, and equipment to be installed meeting the UNDP Contract specifications and standards;
- Manage communication and reporting between the civil works contractor and UNDP;
- Ensure that the Contractor maintains safety on the site and clean the site after completing rehabilitation work;
- Check and verify the milestone payments as per the progress of the work;
- Prepare variation orders if required;
- Ensuring proper close-out of projects (site cleaning, payment of wages etc) by contractors before demobilization;
- Carry out other tasks assigned by the UNDP Senior Civil Engineer when required.
Facilitate knowledge and capacity building, knowledge sharing and advocacy relevant to the assigned thematic area(s)
- Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners;
- Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues;
- Promote advocacy on development trends and opportunities to collaborate in coordination with the project partners, stakeholders, and UNDP communications staff.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The Civil Engineer will be under the guidance and direct supervision of the Senior Civil Engineer in close collaboration with the Project teams in NE Sub-Office.
Competencies
CORE
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business Development
- Knowledge Facilitation
- Ability to animate individuals and communities of contributors to participate and share, particularly externally.
Business Management:
- Project Management
- Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
- Partnership Management
- Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
- Communication
- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;
- Ability to manage communications internally and externally, through media, social media and other appropriate channels.
- Monitoring
- Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Business Direction & Strategy:
- System Thinking
- Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Procurement:
- Contract Management
- Procurement.
Required Skills and Experience
Minimum Academic Education:
- Advanced university degree (master's degree or equivalent) in Civil Engineering, Construction Management and or closely related fields; or
- A first university degree (bachelor’s degree) in Civil Engineering or a related field with a combination of additional two years of qualifying relevant experience will be given due consideration in lieu of master’s degree;
- COREN Registered before 2021 is desired.
Minimum years of relevant experience:
- Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of progressively responsible experience managing Civil Works construction and renovation of massive housing projects, water boreholes, deep aquifers, and solar power projects.
Required skills and competencies:
- Experience in using Word, Excel, PowerPoint, MS Project, and engineering software like AutoCAD software;
- Experience in Project Management is required;
- Experience in UNDP Civil Works Procurement is required.
Desired skills in addition to the competencies covered in the competencies section:
- Experience in using the QUANTUM System is desired;
- Experience in handling tender documents for turnkey contracts, including preparation of technical inputs/specifications /Cost estimates for the procurement of services using the conditions of international lending/funding agencies;
- Proven ability to work with multi-disciplinary teams and liaison with authorities;
- Previous working experience with UNDP and other UN agencies is strongly preferred;
- Experience in working in NE Nigeria at the BAY States;
- Experience working in a challenging security environment is an advantage;
- Proven ability to plan and prioritize work activities to meet organizational goals and organize and oversee work processes efficiently to achieve quality results;
- Proven knowledge of strategic planning processes, and programming.
Language Requirements:
- Fluency in written and spoken English is required;
- Knowledge of Hausa local language is an asset.
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