Latest Jobs at Center for Clinical Care and Clinical Research

About ICHSSA

• The Integrated Child Health and Social Service Award ICHSSA 1 is a five-year agreement by USAID, that commenced on December 19, 2019. ICHSSA 1 is implemented by the Center for Clinical Care and Research Nigeria.
• The project will ensure that Orphans and Vulnerable Children (OVC) are cared for, and protected by their households, communities, and local and state government to reduce their vulnerability to HIV.

The project's expected results are highlighted as follows:

• Households have increased access to essential services and care for OVC
• Communities ensure that OVC secures their rights
• Local and State Governments deliver basic services, detect and respond to child rights violations
• Prioritized targeted services for specific OVC subpopulations delivered

Job Summary

• The DFO is responsible for overseeing all financial activity operations, including but not limited to project sub-awards, operational costmonitoring,and other project accounting/finance responsibilities.
• The DFO will develop the financial capacities of all relevant staff and sub-awardees under this award. S/he will ensure internal control measures; conduct internal audits; and coordinate external financial audits as required. S/he will prepare budgets for annual work plans and will prepare financial reports for USAID.
• The DFO will support the development and management of program budgets, with an in-depth knowledge of USG Cost Accounting Standards.

Specific Job Responsibilities

• Serve as the principal point of contact on grant management and compliance issues on the ICHSSA program with CCCRN’s country office.
• Liaise with CCCRN organizational  finance and compliance lead, to ensure that all financial activities are compliant with CCCRN, USAID and PEPFAR policies, procedures and regulations;
• Liaise with CCCRN’s country office finance teams to prepare cash projections, ensure that proper accounts are used and supporting documents and authorization for project financial transactions are accurate and complete; review and approve cash disbursement and liquidation journals, recommending correction when necessary.
• Coordinate financial reporting with the program and finance teams; to ensure that all USAID and PEPFAR required reports are prepared accurately, reviewed and approved as required, and submitted within the due dates;
• Coordinate with the Chief of Party and respective CCCRN staff to ensure that sub-grants are approved, implemented, fully closed out or renewed within policy-specified timelines, and that grant files are uploaded and maintained on Gateway;
• Coordinate the development and implementation of grant and financial management trainings and capacity building activities for project staff and partners on donor financial management policies, procedures, and standards;
• Lead implementation of CCCRN’ sub-recipient financial management policy for ICHSSA program; ensure that assessments and monitoring visits are being carried out in accordance with CCCRN policies about timeliness, comprehensiveness, professionalism and documentation;
• Manage internal/external audits associated with the project and ensure that findings are followed up until closure;
• Provide guidance for the development of annual program budget and quarterly expenditure forecasts;
• Support the recruitment of staff for key finance, grant and administration positions, for both CCCRN and ICHSSA program’s implementing partners;
• Mentor grants and finance staff to ensure high levels of motivation, commitment and capacity, and contribute to the overall team work spirit of the project.
• Review annual and quarterly partner budgets and discuss recommendations with the Management team.
• The DFO periodically review finances of the project, with other USG funded partners and achievements of the project to identify bottlenecks and recommend appropriate actions to support the program meets her target.
• Represent CCCRN at all relevant financial technical working groups, sectoral meetings and coordination forums.
• Other Duties assigned

Key Working Relationships:

• Supervisory: Grants and Compliance Manager, Finance Specialist
• Internal: Direct reports, consortium member, CSO
• External:USAID, other donor agencies, SMWASD, other line ministries and partners

Agency Wide Competences (for all CCCRN staff):

• These are rooted in the mission, values, and guiding principles of CCCRN and used by each staff member to fulfill his or her responsibilities and achieve the desired results. CCCRN core values are; Excellence, Knowledge, Professionalism, Accountability, Diversity and Collaboration

Qualifications and Skills

• Master's Degree in Business Administration, Finance or equivalent; and an ACA/ ACCA/ CPA, or other recognized professional accounting qualification.
• Seven (7) years of experience managing finance and operations of similar programs.
• Three (3) years of experience in managing finance and operations for USG-funded programs.
• Extensive financial and grant management experience working with and building the capacity of non-governmental organization sub-recipients and other sub-grantees
• Familiarity with USAID financial regulations and Cost Accounting Standards, policies and practices; as evidenced by experience working at a senior level on a USAID funded grant;
• Knowledge of Sun Systems financial accounting package or similar financial management and reporting software;
• Flexibility to work both in a team and independently;
• Demonstrable supervisory skills;
• Excellent organizational and analytical skills
• Proficiency in Microsoft Office suite, including Word, Excel and Outlook;
• Full professional proficiency in spoken and written English; and ability to travel nationally and internationally, as required.

Required Travel:

• To field locations in Nigeria. There may be occasional international travel to participate at relevant conferences, regional and global learning forums and conferences.

Work Environment:

• CCCRN is an equal–opportunity employer and does not discriminate based on race, color, religion, etc.

go to method of application »

Job Summary

• The Finance Officer is responsible for managing the region or assigned accounts and Operations
• In collaboration with the Finance and Account Manager, assist in Budget Review and Quarterly operational cash forecasting.
• Ensure advances are liquidated on a timely manner and they are within the allotted liquidation timeframe as per CCCRN policy.
• Assist in the Preparation of detailed Project Budget vs. Actual Comparison Report, including sub-recipient expenditures for Program and Management Review on a monthly basis.
• Assist in the preparations of Donor Financial Reports timely, accurately and in accordance with terms and conditions outlined in the grant agreement.

Specific Job Responsibilities
In collaboration with the Finance and Account Manager, carry the following responsibilities:

• Review bank vouchers and prepare expense pre-accounting requests
• Prepare, Check and verify the accuracy of bank reconciliations
• Carry out payment / activities request review
• Review approved payments for documentation completion
• Ensures the effectiveness of approvals.
• Properly code all transactions.
• Control and enter all expenses from the petty cash,
• Blank cheque custody cheque preparation
• Uploading approval from the Procurement / other Finance Team
• Cheques raised and signed by approved signatories.
• Bank voucher preparation
• Cash tracking of incoming and outgoing transactions.
• Petty cash custody & reconciliation
• Accrual statements management
• Prepaid statements management
• QB data entry (Payment & Retirement)
• Review of retirements
• Supplier withholding tax statements
• Supplier withholding tax payments
• Office Tax Compliance
• Preparation and submission of monthly reporting package
• External audit preparation & follow-up
• CCCRN region Budget preparation
• Payment of expenses, including per diem and transport to participants during activities in the field
• Prepare and control advances.
• Assure balances of unused portions of advances are deposited into the Organization account.
• Prepare deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher, and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone,)
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by the supervisor.
• Preparation of forms for payments of taxes and social security.
• Other tasks as requested by the supervisor
• Ensure that payments are processed accurately, timely, and safely (to minimize the Organization’s risk exposure).
• Ensure that entries are entered into the financial system accurately and timely.
• Other duties assigned

Key Working Relationships:

• Supervisory: This position has no supervisory role
• Internal: SPM and other team members
• External: None

Qualification and Skills

• Minimum of 3 years experience as an Accountant
• ICAN Qualified or in progress will be of advantage.
• Understanding of key aspects of accounting
• Experience with Donor projects
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
• Ability to use basic accounting software (i.e. QuickBooks)
• Demonstrate good judgment and sound financial "common sense"
• Ability to create and monitor budgets. Understanding of the basic tenets of Cash Control, Asset Management, and Bank Reconciliation
• Understanding of principles of adequate documentation of audit, and performance necessary to ensure audit compliance.

Agency Wide Competences (for all CCCRN staff):

• These are rooted in the mission, values, and guiding principles of CCCRN and are used by each staff member to fulfill his or her responsibilities and achieve the desired results. CCCRN core values are; Excellence, Knowledge, Professionalism, Accountability, Diversity and Collaboration