Latest Jobs at Catholic Agency for Overseas Development (CAFOD)

Job Description

• This role is responsible for providing smooth and effective financial and human Resources administration for Nigeria office programmes.
• The post-holder will support in maintaining an accurate overview of programme and office finances, providing guidance and enabling the effective management for the country and/or region.
• They will be responsible for financial aspects of donor compliance, in liaison with the Programme Development and Funding Officer
• The postholder works within the team based in Nigeria and works closely with others across the region and with finance, human resources and operations teams in London
• The post holder is not a budget holder but handles cash and ensures financial and administrative compliance.
• The post holder will undertake the responsibility as the HR Focal Point for Nigeria Country.
• The post-holder will be expected to undertake some travel nationally (up to 12 weeks per year).

Key Responsibilities
Support the effective financial management of CAFOD’s finances:

• Responsible for book-keeping using relevant software
• Maintain bank and cash records using SUN Infor 10 accounting software.
• Lead the financial reporting process making sure deadlines are adhered to:
  • Prepare monthly accounts in compliance with CAFOD’s financial procedures.
  • Prepare bank and petty cash reconciliations and submit for approval
  • Perform petty cash count monthly under the supervision of the Country Representative.
  • Prepare monthly payroll report
• Support the budgeting processes and suggest relevant changes as necessary
• Monitor expenditure against budgets and advise budget-holders of expenditure-to-date and variances arising and prepare budget forecasts.
• Manage bank accounts (but not a signatory)
• Manage funds available in-country, ensuring that adequate funds are maintained for all areas of work, transfers are made as appropriate, and the necessary arrangements for obtaining and securing petty cash are in place and maintained.
• Process payments that need to be made for all goods and services
• Under supervision of the Country Representative, administer the monthly payroll for staff.
• Assist in maintaining overview of the programme and office finances, providing accurate and timely updates to Programme Managers and CAFOD in London when requested to
• Coordinate the timely submission of any records and accounts as required
• Assist in conducting financial assessments of CAFODs programme work, reviewing budgets and reports, reviewing audits; assist in identifying any financial problems or fraud.
• Support the budgeting processes and suggest relevant changes as and when necessary.
• Assist in training of programme staff in the policies and procedures for financial accountability.
• Ensure upward and downward transparency and accountability throughout the programme.
• Preparation of documents for annual or donor audits.
• Responsibility for book-keeping & ensure monthly returns to Finance.
• Under supervision of Country Representative, ensure accurate and timely monthly payroll for office staff.

Programme Finance:

• Support programme staff in conducting financial assessments of CAFODs partners programmes, reviewing budgets and reports, reviewing audits; responsible for identifying any financial problems or fraud.
• Review programme budgets, partner and donor financial and audit reports, and assist in identifying any financial problems or fraud
• Support CAFOD staff and partners to build their financial capacity where needed.
• Provide training of programme and partners’ staff in the policies and procedures for financial accountability, in collaboration with the Country Representative/Programme Officers.

Administration:

• Ensure the effective running of CAFOD offices in Nigeria, including their rental and running.
• Oversee all office administration and ensure effective and efficient administrative functions, including organising filing systems to facilitate easy access.
• Ensure the satisfactory use, servicing, and insurance of CAFOD’s assets, including computers, IT, photocopiers and other equipment as necessary
• Ensure appropriate insurance cover is in place for staff travel, health, office building and contents and vehicle insurance.
• Maintain contacts and relationships with legal advisors.
• Prepare the necessary documentation for annual audits
• Support to the Country Representative in maintaining CAFOD’s legal registration with relevant bodies
• Represent CAFOD at INGOs Administrators’ meetings and other relevant forums as required.

Human Resource Management:

• This post-holder is the HR Focal Point, responsible for the following: 
  • Support to Country Representative and other people managers on recruitment and HR processes including drafting of employment contracts in accordance with CAFOD policies and local labour laws. 
  • Work closely with CAFODs People Services Officers and People Partners holding regular meetings to ensure the efficient sharing of information and insights so that managers receive a streamlined and efficient service. 
  • Giving and receiving references in accordance with the inter-agency misconduct disclosure scheme 
  • Provide advice and support to staff and managers on CAFOD policies. 
  • Ensure HR records are up to date. 
  • Oversee induction of new staff members. 

Safeguarding:

• All CAFOD staff share responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.
• This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

Person Specification
Essential Criteria:

• Understanding our context
• Understanding Catholic identity
• Understanding CAFOD
• Understanding international development     

Working together:

• Managing ourselves
• Working with others: Coaches and mentors’ staff in sound financial management skills
• Communicating
• Looking outwards: Understanding of donors and ability to ensure compliance to donor requirements      

Making change happen:

• Managing resources:  Creates budgets; Full understanding and practical application of good financial standards and PCM; Full understanding of CAFOD’s finance systems and grant making; Monitors and reviews expenditures accurately, recognizes errors, issues and fraud.
• Achieving results: Suggests improvements in financial processes and practices 
• Managing our performance
• Taking the lead: Manages a multicultural team remotely   

Job-specific competencies

• Accounting qualification and experience. Proficient in double entry bookkeeping and accounting software; experience with SUN Infor10 an advantage
• Strong analytical and deductive skills
• Advanced level of written and verbal English
• Perform basic analysis using tools such as Microsoft Excel skills
• Able to support local HR functions providing advice and support based on CAFOD policies and local labour law.

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Job Description

• To contribute to CAFOD’s involvement in the Nigeria in line with the agreed strategy, by engaging in programme development; securing institutional funding for CAFOD supported programmes and partnerships; and contract management.
• The post-holder will be responsible for building effective working relationships with peers across the International Programmes Group, and Advocacy Teams.
• This is in order to develop and maintain horizontal links between programmes, learning, innovation, good practice, and fundraising within and between regions or areas of work.
• The role has also several cross-divisional and cross-organisational functions linked to work with CAFOD’s Education, Communities & Supporters, Fundraising, Finance and Media teams.
• The post-holder will be expected to work closely with CAFOD’s Integrated Funding and Business Innovation Unit in London and the work is expected to be aligned with corporate institutional fundraising strategies and the commitments of our Integral Ecology Programme Model.
• This is the Model by which all CAFOD’s programme work is underpinned, where Programme Strategies are developed with partners to focus on addressing the causes and symptoms of poverty, inequality and environmental degradation.
• While the Nigeria portfolio will be allocated to the post holder, a degree of flexibility is expected and therefore the post-holder may be required to support other programmes and colleagues during particularly busy times or emergencies. Furthermore, his/her portfolio of countries/sub-regions may change/evolve over time to meet CAFOD’s and partners’ needs.
• The post-holder will be expected to undertake travel for approximately 3 months a year.
• The post-holder reports to the Country Representative. They are not a budget holder but may carry out some supervision tasks for staff members.

Key Responsibilities
Programme development in line with the direction set by the Core Programme Strategy:

• Work with programme staff and partners in the design, development (and where appropriate, implementation) of high-quality programmes and projects in line with the Nigeria strategy
• Contribute to the development of Nigeria strategy plans, resource development plans, as well as identifying new funding opportunities through donor mapping
• Support regional or joint programme funding opportunities as necessary
• Participate in surge requests from other International Programmes Teams as necessary

 Programme funding and partners’ fundraising capacity:

• In agreement with partners and programme staff, assess existing partner capacities and systems to manage and implement institutionally funded programmes and, jointly develop programme and project funding proposals;
• Lead, co-ordinate or support the preparation of institutional funding applications with donors such as: ECHO, DEC, FCDO, USAID, EC, UN, etc.; in close co-operation with programme colleagues and partners
• Keep up-to-date with donor policy developments and trends, both within the relevant country/sub-region/sector; raise awareness of donor requirements and partner obligations to fulfil these; more generally, and represent CAFOD in funding review groups/networks as appropriate.
• Contribute to investing in partners’ capacities, by jointly identifying funding needs, developing plans to strengthen capacities, e.g. proposal writing, programme development, monitoring & evaluation, etc., or identifying sources of support.
• Support the development of Partner Direct Funding approaches in agreement with the CAFOD Country Representative and CAFOD guidelines.
• Provide training to staff and partners on topics including proposal development, budgeting, report writing and donor compliance requirements.

Contract Management and Quality Control:

• Lead on reporting, monitoring and evaluation of institutionally funded programmes, in line with CAFOD and donor standards.
• Working with colleagues and partners to manage various contracts, including financial and narrative reporting, and monitoring and evaluation of institutionally funded programmes, in line with jointly agreed standards (Programme Cycle Management), donor requirements, and CAFOD’s value of Stewardship;
• Responsible for reporting to donors – including financial reporting
• Support programme staff and partners on the development of plans, accounting frameworks and work plans, etc.
• Responsible for capturing and sharing learning and best practice with colleagues and partners from externally funded programmes.

 Internal and external representation:

• Develop, nurture and manage relationships with donor organisations, and create opportunities to share CAFOD’s programme experiences with donor staff and other INGOs where relevant.
• Communicate with other teams within CAFOD to ensure that the programme is well understood, and that information is available for fundraising and communication needs. This may involve participation in sessions/events with supporters, communities of practice, working groups, etc.
• Where appropriate, liaise with the International Programme colleagues to ensure coherent donor engagement strategies are developed and maintained.
• Work with partners to regularly assess the quality of the relationship, ensuring that effective communication channels are in place, and that funding-related issues are timely addressed.
• In agreement with partners, contribute to raising the profile of partners’ work with relevant donors.

Systems and compliance:

• Effectively use CAFOD’s programme management information systems to ensure programme and project information and documentation is up to date.
• Ensure the effective use of CAFOD’s systems to share knowledge and inform decision regulations and requirements attached to our work and donor contracts; and keep appropriate records.
• Ensure compliance with agreements, regulations and requirements attached to our work.

Supporting the development of new business opportunities for CAFOD:

• In consultation with the CAFOD Country Representative and Funding and Business Innovation teams in London, monitor, identify and map potential new business opportunities and calls for proposals in country, that are aligned with CAFODs strategic direction.
• Regularly monitor local and international donor data bases and websites for new funding opportunities and business intelligence for CAFOD, in country.
• Monitor and advise the Country Representative about new and innovative approaches to funding development and humanitarian programmes.

Safeguarding:

• All CAFOD staff share responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.
• Your role is responsible for ensuring that the programming work you are accountable for is safe, accessible, dignified and inclusive, providing ongoing support and follow-up to our partners in this area.
• This list of duties and responsibilities is by no means exhaustive, and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

Person Specification
Essential Criteria:

• Understanding our context
• Understanding international development: Understanding and experience of international development and programme management and quality standards within this context

Working together

• Communicating;  Able to communicate with colleagues and partners at a distance.
• Looking outwards; Understanding of effective and values-based partnership work between northern and southern organisations and communities.

Making change happen:

• Managing resources: the ability to prepare and monitor budgets, contribute to assessing the appropriateness of partner financial systems, and ensure compliance with, knowledge and understanding of financial
• Achieving results; experience of developing successful funding applications for institutional donors; experience of participatory project design, and use of analytical tools.
• Managing our performance: experience of developing and implementing monitoring systems to track the effectiveness of programmes.
• Taking the lead

Job-specific competencies:

• Understanding and first-hand experience of institutional funding work/projects, priorities, trends and donor conditions within the international development sector; ideally with first-hand experience of working with the EC, FCDO, USAID, Foundations.
• Experience of using programme cycle management tools effectively to deliver work within an agreed programme framework.
• Able and committed to working with and strengthen or complementing the capacity of partner organisations and colleagues;
• Finance management and budgeting understanding and experience.
• Ability and willingness to travel within Nigeria and/or to the UK (approximately for 3 months per year), sometimes at short notice..
• Thematic experience in one or more of CAFOD areas (Resilient Livelihoods & Food security, Participatory Governance, WASH, and Local leadership, agency & voice).

Desirable Criteria:

• First-hand work experience with a values-based partnership approach (between northern and southern organisations and communities).
• Previous work experience in Nigeria.

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Job Description

• The purpose of this role is to lead CAFOD’s work and involvement in Nigeria, in line with CAFOD’s organisational strategy, Our Common Home. CAFOD’s programme work is underpinned by an Integral Ecology Programme Model, where Programme Strategies are developed with partners to focus on addressing the causes and symptoms of poverty, inequality and environmental degradation.
•  The scope of this post falls into the following broad functions:
  • Ownership and responsibility for the development and delivery of the Nigeria strategy, including having oversight of the programme portfolio and ensuring quality standards are met;
  • Internal and external representation
  • Accountability for resourcing, and financial and funding management
  • Risk & security management
  • Team management
  • Country Office management
• The post-holder is a member of the International Programme Group and they will lead CAFOD work in Nigeria.
• This role will work closely with other teams across CAFOD including; Programme Quality & Capacity Strengthening Team, Emergency Response and Support Team, Advocacy, Communications & Education Group, and Finance teams.
• The post holder will be expected to undertake frequent travel (up to 12 weeks per year).

Key Responsibilities
Development and effective delivery of the Nigeria strategy:

• Following CAFOD’s Integral Ecology Programme Model, manage the effective development, resourcing, delivery, monitoring and review of the core programme strategy. In particular:
• Ensure that the projects and programmes in the strategy are consistent with CAFOD’s organisational identity (Vision/Mission/Values, ethos, strategy and priorities).
• Ensure application of programme quality standards, including safeguarding, dignity and inclusion, and integration;
• Oversee the effective management of our partnership portfolio, placing particular attention to the quality of the relationships with partners (As per standards from CAFOD’s Partnership Policy).
• Accountable for ensuring capacity strengthening processes are in place, and developing opportunities for more systematic learning and sharing among partners and within CAFOD;
• Provide oversight of and support to the management of projects and programmes.
• Ensure that CAFOD responds appropriately to humanitarian crises and requests for humanitarian support.

Internal and external representation:
Act as the key/lead contact (can be delegated as appropriate) in Nigeria, in relationships with the Catholic Church, Caritas and CIDSE sister agencies, UN, and with national and international organisations, and relevant Governmental departments.

• In agreement with the Head of Region, act as the primary spokesperson internally and externally (e.g. media spokesperson; sign-off of communication/media-related material; etc) for CAFOD’s work in Nigeria;
• Maximise opportunities for co-operation around programmes, humanitarian, advocacy and fundraising, with sister agencies and other relevant actors.
• Ensure that the Nigeria team understands and acts upon organisational plans and priorities, and is proactively engaged with teams across CAFOD, and with supporter fundraising and communication processes;
• Participate in group and organisational fora and debates, contributing to direction setting, better understanding of organisational priorities, and stronger engagement with peers to facilitate learning and maximise opportunities across CAFOD.

Resource allocation, fundraising and finance management and accountability;

• Overall budget responsibility and oversight, including plan, manage, and regularly review budgets (staffing, office, programme, donor) in line with CAFOD’s financial policies and procedures.
• Ensure that core and donor funds are used in the most effective and prudent way, demonstrating good stewardship and compliance.
• Ensure annual country programme and/or project audits are undertaken as appropriate; in accordance with CAFOD’s financial guidelines; and in co-operation with the relevant finance teams.
• Ensure effective country/sub-regional engagement in supporter fundraising and communication processes.
• Ensure implementation and regular review of CAFOD’s funding strategy, including horizon scanning, networking and ensuring the country team is accessing and managing institutional funding in accordance with CAFOD’s strategic objectives, policies and procedures.

Risk management:

• Ensure country-level risk analysis is undertaken and documented during IEPM Core Programme Development and review processes, with risk mitigation actions incorporated into annual plans. This includes risk analysis around safety, access, dignity, inclusion, gender and supply chain management.
• Ensure partner and donor funding risk management processes are undertaken in accordance with CAFOD policies and procedures.

Security management:

• Undertake regular review of security risk, engaging with the relevant security co-ordination mechanisms.
• Ensure the Country Safety and Security Plan(s) are written, up-to-date and accessible.
• Lead on staff security and safety (including in-country crisis management), ensuring all necessary policies and procedures are in place and followed;
• Act as primary security manager for visitors to the country/sub-regional programme.
• Oversee the management of the CAFOD office, including ensuring legal compliance, maintenance and protection/security of the building, assets and support systems.
• Ensure provision of on-the-ground support to visitors.

Country office management:

• Ensure legal compliance (e.g. CAFOD’s registration in-country; tax legislation, etc.), keeping documentation up-to-date and secure, and ensuring registration-related documentation is shared with relevant teams (e.g. International Operations Team and Finance).
• Oversee the management of CAFOD office, including maintenance and protection/security of the building, assets, policies and support systems. This includes computer software and hardware, vehicles, bank accounts and procurement.

People management:

• Lead, manage, develop and support the team / team managers / direct reports by championing our purpose and values through; building strong and safe working relationships, setting SMART objectives and conducting performance reviews, nurturing staff career development. Encouraging collaborative ways of working and aiding staff to be adaptable to change whilst engaging with the external and internal context.

Safeguarding:

• Your role is responsible for ensuring that both you and your staff understand and implement minimums on programme quality into your work (related to safety, accessibility, dignity and inclusion) and that all safeguarding standards are upheld and reported on effectively.
• All CAFOD staff share responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.
• This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

Person Specification
Essential Criteria:

• Understanding our context
• Understanding Catholic identity: I recognise the intrinsic dignity of every person and the importance of contributing to the common good
• Understanding CAFOD: I understand, demonstrate and actively support CAFOD’s vision, mission and values and what we aim to achieve
• Understanding international development: I have an understanding of the nature and causes of world poverty and how it affects different individuals, groups and communities. I have in-depth knowledge of development, humanitarian and nexus strategies and experience in working with these in fragile settings.

Working together:

• Managing ourselves: I am aware of my own development needs and take steps to address them. I am self-motivated, proactive and able to work independently
• Working with others: I embrace the culture of those we are working with to better understand their needs and perspectives
• Communicating: I actively listen to others; I keep colleagues informed of developments that may affect them. I have excellent communication skills and can articulate complex information to a range of audiences. I can represent the organisation with multiple stakeholders
• Looking outwards: I focus on how CAFOD can make a real difference to the lives of those in poor or marginalised communities.

Making change happen:

• Managing resources: I am clear about available resources and how they can be best used. I am careful in the use of resources, including other people’s time. I am experienced in the management of complex and demanding budgets.
• Achieving results: I have a clear sense of priorities. I keep focused on the work to be done. I have a track record of delivery in challenging circumstances.
• Managing our performance: I provide and seek regular constructive feedback on my performance
• Taking the lead: I take the lead in identifying solutions and making change happen. I lead my team by modelling expected behaviours. I demonstrate excellent leadership and management capabilities.

Job Specific Competencies

• Strong understanding and first-hand experience of effective and values-based partnership work between northern and southern organisations and communities.
• Strong understanding and considerable experience of international development and humanitarian programme management and related quality standards.
• Strong understanding of key Nigeria/West Africa political, economic, developmental and humanitarian trends.
• Strong understanding and first-hand experience of institutional funding priorities in Nigeria, trends and donor conditions. Proven ability to build effective donor relationships.
• Knowledge and first-hand experience of strategic risk management, mitigation and escalation.
• Proven experience of security management.
• Strong financial management understanding and first-hand experience.
• Ability and willingness to travel for approximately 12 weeks per year, sometimes at short notice and to areas of potential risk.

Desirable Criteria

• Previous work experience in similar role in Nigeria.