Latest Jobs at Alliance for International Medical Action (ALIMA)

Functional and Hierarchical Links

• He/she reports to the Project Coordinator (Line Manager);
• He/she manages Finance Supervisor + HR Supervisor (Staff reporting to him/her). 

Protection Of Beneficiaries and Community Members:

• Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not available, a statement of good character will be required. 

Main Mission

• The main objective of the Admin Manager project is to ensure effective and efficient management of project resources and staff administration while complying with ALIMA rules and procedures.
• This is achieved through the development and implementation of resource management systems, monitoring resource use and expenditure, implementing financial and HR management tools, and ensuring the adequacy of human and administrative resources.
• The Project Administration Manager reports directly to the Project Coordinator and supervises the HR and Finance Supervisors.

Main Activities

• Advise the Project Coordinator on set up (org chart) and together with the HRCO, update the project’s organizational chart and job descriptions.
• In close coordination with the Project Coordinator, HRCO, and FINCO, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the mission and to facilitate budget following-up.
• Ensure hiring, carrying out amendments and contract termination formalities for employees at the project level, according to labour local laws, archiving and updating individual employee files, informing them of their rights, and preparing all mandatory tax declarations, in order to ensure legal compliance.
• Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and ensure HR availability for the project activities.
• Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.) and incentives payments, in order to ensure on time and accurate salary payments.
• Support, in close coordination with the project team, and the project line managers in detecting training needs, properly evaluating people’s performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals.
• Plan and supervise, in close coordination with the HRCO, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
• Together with the Project Coordinator, support the line managers in implementing the internal communication policies in order to boost staff active participation and ALIMA commitment.
• In close collaboration with the coordination team, apply the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and ALIMA.
• In close collaboration with the coordination team, look for the best options to avoid and/or solve possible labour conflicts in the project.
• Follow up all movements and/or accommodation of staff in the project.
• Implement circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank conciliation) in order to anticipate expenses at capital and project level and to optimise cash needs and its security.
• Implement and supervise transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following ALIMA guidelines and rules, and using the respective software in place.
• Ensure that monthly accountancy closure is taking place and controlled, with due quality and on due time.
• In close collaboration with the coordination team, analyses and follow up the project budget, in order to ensure that funds are used according to funding contracts and to proposing corrective action.
• Ensure all HR, Administrative and Financial reporting of the Project (Homère and SAGA monthly closure, sitreps, etc.).

Implementation of prevention measures against abuse of power, gender-based and sexual violence:

• Participate in training and awareness-raising sessions.
• Implement abuse prevention standards.
• Ensure that team members follow training and awareness sessions and apply abuse prevention rules.
• Contribute to creating and maintaining a nurturing and protective environment.

Requirements

• University Degree in Finance, Administration, and Human Resources
• Minimum of 2 years experience in Finance & HR management Experience with medical international NGO, an asset
• Perfect knowledge of MS Office packages, especially Excel & Word
• Knowledge of Saga (Finance software) & Homere (HR software) is an asset
• Strong communication skills
• Ability to work on own initiative and adaptability to changing needs and situations
• Flexible, patient, and adaptable to a changing environment
• Ability to work under pressure with numerous deadlines, etc.
• A good command of oral and written English is essential
• French is an asset
• Arabic is an asset

Conditions

• Contract term: contract under French law, 6 months.
• Desired start date:  As soon as possible 
• Salary: Depending on experience + Perdiem

ALIMA covers the following expenses:

•  Travel costs between the expatriate's country of origin and the mission location
  Accommodation in the field
  Medical coverage for the employee from the first day of the contract to one month after the date of departure from the mission country
  Evacuation of the employee 

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Functional and Hierarchical Links

• He/she reports to the Logistics Coordinator (Line Manager);
• He/she manages WASH Supervisors at the project level (Staff reporting to him). 

Protection Of Beneficiaries and Community Members

• Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not available, a statement of good character will be required.    

Main Mission

• The Flying WASH Manager at ALIMA is responsible for improving patient care and protecting people and the environment by proposing and implementing best practices for water access, hygiene, waste management, and limiting health risks.
• This role oversees planning, coordinating, and monitoring all WASH, construction, and rehabilitation activities in ALIMA projects to ensure high-quality programs for beneficiaries in both emergency and regular programming. Additionally, the role serves as a representative for ALIMA in technical meetings related to WASH and environmental management at the national level.

Main Activities

• Responsible for all construction and rehabilitation activities in the ALIMA project in order to ensure that construction works meet the needs of ALIMA programs and include environmental issues.
• Responsible for all water, hygiene, sanitation, biosecurity, and waste management issues related to the intervention, from their design to their implementation.
• Responsible for implementing the "waste and ecosystem" component of ALIMA's environmental roadmap.
• Responsible for the dissemination of knowledge supports of protocols and means to all people (patients, accompanying persons, staff, visitors) to guarantee their respect and proper use.
• Responsible for training ALIMA and Ministry of Health teams according to the scope of our intervention and/or the needs identified during the intervention.
• Responsible for establishing good coordination/collaboration with medical, psycho-social, logistics, outreach, and general coordination teams.
• Liaising directly with the project teams to identify the project needs and manage response and prioritization of requests. Support the implementation.
• Participates in technical discussions in terms of access to water, hygiene, waste management, and limiting health risks and environmental degradation at ALIMA's project sites (particularly in the health structures supported) in order to promote the best practices.
• Carrying out assessment and feasibility studies in the project to provide the project team and line manager with alternatives and possible solutions to infrastructure challenges in specialization e.g., installing / building / implementing.
• Support every construction activity in the fields, and all constructions work that has been planned and discussed with the concerned departments (medical, logistics…), specifications, plans, BoQs, budget, and contract preparation.
• Carry out an assessment of the ongoing construction and rehabilitation work progress in the project and ensure proper documentation of all construction and rehabilitation work.

Water Supply:

• Plans and organizes the supply and treatment of water in the project activities according to the protocols:
• Ensures that enough drinking water is available for all patients, staff, and accompanying persons in all structures and means supported.
• Ensure that enough good quality water is available for the operation of care structures (hospitals and health centers) as well as for the use of biomedical equipment.
• Ensures that sufficient quantities of water disinfection solution are always available and that the disinfection protocol is suitable for the expected water quality.
• Ensures proper maintenance of supply equipment installed on site and plans maintenance work with technicians.
• Ensures the application of water treatment instructions and changes these instructions according to variations in the quality of the resource.

Biosecurity and Hygiene

• Ensures that the biosecurity and hygiene rules adapted to each zone are known, understood, and applied for all people (low-risk zone, high-risk zone, place of residence, means of transport, etc.)
• As a priority, it guarantees the control of the biosecurity risk and the application of the agreed means:
• In the flow of patients, staff, and accompanying persons (often contacts) by applying the frequencies and levels of decontamination of the areas.
• In the wearing of means of protection by type of activity and personnel in charge.
• In the protocol use of wearing and undressing PPE.
• In the application of the rules of decontamination of biomedical equipment with the medical team.
• Ensures the proper application of hygiene rules in the diet of patients and staff.
• Ensures that protocols and procedures for chlorine, hydro-alcoholic, and hydrogen peroxide disinfection are applied to each risk.
• Ensures the proper application of hygiene rules for living and working places in the VHF epidemic.
• Ensures that any type of incident is reported immediately, which requires a high level of communication and trust that is important to help create and maintain.

Sanitation:

• Guarantees strict and adapted procedures in the collection up to the point of elimination of any biological liquid, whether it comes from people, care, laboratory or cleaning activities.
• Planning, construction, and maintenance of latrines and showers for patients, staff, and companions in sufficient numbers.
• Planning, construction, and maintenance of WASHing areas and means adapted to each need according to the risk.
• Planning, construction, and maintenance of kitchen areas.
• Plans and organizes the implementation of wastewater disposal and treatment systems according to their nature and origin (WASHing water, kitchen water, toilet water, shower water, etc.).
• Ensures that all of these areas are well maintained, cleaned and disinfected properly, by well-trained and well-protected teams.

Waste Management:

• Ensures waste is collected, handled, transported, and disposed of safely and in accordance with appropriate protocols.
• Ensures in particular and specifically the proper management of medical waste and the adaptation of management choices according to the type and quantity of waste and particularly in the control of the management of liquid waste.
• Sets up protocols for the treatment and disposal of waste according to their nature (sharp/sharp, organic waste, “soft” waste), trains the various stakeholders, and ensures its proper application.
• Leads the improvement of biomedical and general waste management practices resulting from ALIMA's activities and actively participates in developing, implementing, documenting and disseminating ecological and sustainable waste management plans.

Vector Control:

• Plans and implements the necessary measures to fight against the different vectors depending on the environment and the individuals and adapts the means to be implemented accordingly (chemical and/or non-chemical action)

Stock Management:

• Responsible for the proper management of the stock of strategic material necessary for the implementation of biosecurity: PPE combination, cleaning and disinfection materials and products, including specific products for the disinfection in connection with the project team and the log department.
• Coordinates and anticipates the consumption and orders of protective equipment in collaboration with the medical team & the logistics coordinator.

Technical Leadership:

• Provide WASH sector technical leadership for the Country Office and set the strategic approach in relation to the wider country strategy. Be the focal point for the "waste and ecosystem" component of ALIMA's environmental roadmap.
• Build capacity, mentor, and build a supportive WASH/environment community across the Country Office, in conjunction with experts and colleagues within the medical department.
• Ensure relevant, evidence-based WASH/environment activities are integrated into the Medical activities.
• Establish a monitoring system for WASH, construction & rehabilitation and environmental activities (indicators, documentation, etc.)

Experience

• Significant experience (3 years minimum) in a WASH Manager or environmental engineering position, with a specialty in waste and water resource management.
• Strong technical knowledge in WASH (Water, Sanitation, and Hygiene) and construction aspects related to humanitarian projects.
• Experience in a medical intervention context or knowledge of medical logistics.
• Knowledge of the environmental impact of humanitarian projects.
• Demonstrated ability to transfer knowledge through training and support.
• Willingness to learn and seek advice.
• Understanding that the well-being of patients and the protection of healthcare workers, hygienists, and other support staff are top priorities.
• Good anticipation skills based on an understanding of medical and operational needs, including knowledge of epidemics, such as transmission chains, epidemiological data, and context.
• Overall, the candidate should have a strong technical background and a willingness to learn and adapt to new challenges while maintaining a focus on patient care and safety.

Language:

• English (oral and written) is mandatory
• French is an asset

Conditions

• Contract term: contract under French law, 6 months renewable.
• Salary: depending on experience + per diem

ALIMA covers the following expenses:

• Travel costs between the expatriate's country of origin and the mission location
• Accommodation in the field
• Medical coverage for the employee from the first day of the contract to one month after the date of departure from the mission country
• Evacuation of the employee.