Latest Jobs at Abt Associates

Req Id: 54121

Opportunity

• Abt Associates seeks an Administrative Assistant to support a Tuberculosis project under SHOPS Plus. SHOPS Plus is USAID’s flagship initiative in private sector health.
• The project seeks to harness the full potential of the private sector and catalyze public-private engagement to improve health outcomes in TB, family planning, HIV/AIDS, maternal and child health, and other health areas.
• In Nigeria, SHOPS Plus will increase the availability of and access to TB services in the private sector by establishing a network of private providers from different cadres (clinicians, PPMVs, community pharmacists (CPs) and labs) to detect, diagnose, and successfully follow up and/or treat TB. SHOPS Plus will work in the states of Lagos and Kano.
• These two large states have high TB burdens as well as a high level of private sector activity

Key Roles and Responsibilities
Under the supervision of the TB technical director, the Admin. Assistant will provide a full range of administrative support for technical team including:

• Preparing and managing schedules
• Official correspondence and follow-up
• Organizing logistics for training and other events
• Tracking budgets, managing cash advances and obtaining receipts
• Maintaining excellent documentation and filing
• Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Ability to assess problems and develop solutions.
• Excellent inter-personal communication skills and excellent organization skills.

Preferred Skills / Prerequisites

• Bachelor's Degree in Business Administration or related field, at least 3 years' experience providing administrative support for managers and/or teams
• Excellent organizational skills and oral and written communications skills in English
• Excellent computer skills with Microsoft applications
• Previous experience with USAID projects or other agencies preferred.

Minimum Qualifications:

• (3+) years of experience OR the equivalent combination of education and experience.

Remuneration
Abt Associates provides market-competitive salaries and comprehensive employee benefits.

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Req Id: 54102

Opportunity
Abt Associates seeks a Finance Assistant to support a family planning project under SHOPS Plus. SHOPS Plus is USAID’s flagship initiative in private sector health. The project seeks to harness the full potential of the private sector and catalyze public-private engagement to improve health outcomes in TB, family planning, HIV/AIDS, maternal and child health, and other health areas. In Nigeria, SHOPS Plus will capacitate public and private providers to scale up family planning, especially Long Acting Reversible Contraceptives (LARCs) in FCT and Plateau States.

Under the supervision of the Finance & Admin Director, The Finance Assistant will be responsible for financial administration of project management office in Abuja.

Key Roles and Responsibilities
Financial Accounting:

• Ensure that prior authorization is obtained before any payment.
• Examine all financial documents for payment (i.e. purchase requests, purchase orders, invoices and receipts) are checked for completeness, accuracy and validity of financial data, including accounting classification and computations.
• Where applicable Monitor all bank accounts transactions, review and reconcile bank accounts on a monthly basis.
• Record financial transactions and prepare monthly report
• Ensure on-time, accurate data entry, completing the journal entries for non-routine expenses as necessary.
• Provide routine financial statements and reports.

Financial Management:

• Manage cash flow, including funds transfers from donor and transfer to the field
• Oversee the issuance and collection of project contractors, consultants and staff travel advances, reconciling advance accounts each month. Follow up on outstanding advances which have not been liquidated in the timeframe prescribed by policy.
• Monitor the maintenance and operations of all banking transactions to ensure that adequate funds are available all times to cover operations.
• Prepare regular project reimbursement, billing requests and accompanying financial reports for submission.

Preferred Skills and Prerequisites

• University degree in Accounting
• Experience as a Finance Assistant and understanding of key aspects of accounting.
• Proficiency in Microsoft Office programs, particularly Excel spreadsheets or comparable software.
• A 2-3 years’ experience in implementing accounting functions
• Capacity to deal with multiple tasks and be able to adhere to tight deadlines, and excellent time management skills.
• Ability to use basic accounting software
• Written and verbal proficiency in English
• Strong interpersonal, oral, and written communication skills.
• A proven team player.
• Ability to anticipate and solve problems.

Minimum Qualifications:

• (2+) years of experience and bachelor degree OR the equivalent combination of education and experience.

Remuneration
Abt Associates provides market-competitive salaries and comprehensive employee benefits.