Jobs at White Soul Group

Duties and Responsibilities 

• Ensure update of Software with new Customer & Vendors information;
• Set up and maintain depot fixed assets register, comply with laid down process and procedures and maintain a proper fixed asset register for the entire terminal.
• Prepare and maintain stock Bin card/sheet of all inventories Items.
• Maintain Access with Sage ERP on Inventories matters
• Prepare Store Goods Receive Note.
• Take stock of inventory and fixed assets with monthly reports
• Conduct Stock reconciliations report
• Daily Stock inventory report very key.
• Maintain Stock re-order level
• Receive and Issue out of Inventories. • Prepare Stock count schedule sheet
• Take Period stock Count and reconciliations with the sage figures and Value
• Ensure agreement between Bin card figure and sage Figure
• Liase with the workshop manager on stock issues.
• Carry out other assignments as may be required from time to time by Head of Finance Purchase & Inventory Report
• Make requisition for Purchase of item that is on stock out or near to stock out.
• Preparation of timely stock level Report
• Ensure that all details of every item; Date, Quantity, Price and other relevant details are captured in the Report 
• The purchasing officers' details must be clearly stated in the Report
• Exception Report on all Store items
• Ensuring that the details of each store items issued out are properly signed for and accounted for
• Carry out routine checks on the store
• Reconciliation of item balances with the Store/Warehouse keeper
• Production of Consumption Report to determine the amount chargeable to Cost of Sales
• Verification that the approved items are the exact items delivered by the vendors
• Routine stock taking to ascertain the items in the warehouse and store

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Responsibilities
Inventory Management:

• Ensure update of Software with new Customer & Vendors information;
• Set up and maintain depot fixed assets register, comply with laid down process and procedures and maintain a proper fixed asset register for the entire terminal.
• Prepare and maintain stock Bin card/sheet of all inventories Items.
• Maintain Access with Sage ERP on Inventories matters
• Prepare Store Goods Receive Note.
• Take stock of inventory and fixed assets with monthly reports
• Conduct Stock reconciliations report
• Daily Stock inventory report very key.
• Maintain Stock re-order level
• Receive and Issue out of Inventories.
• Prepare Stock count schedule sheet
• Take Period stock Count and reconciliations with the sage figures and Value
• Ensure agreement between Bin card figure and sage Figure
• Liase with the workshop manager on stock issues.
• Carry out other assignments as may be required from time to time by Head of Finance

Purchase & Inventory Report:

• Make requisition for Purchase of item that is on stock out or near to stock out.
• Preparation of timely stock level Report
• Ensure that all details of every item; Date, Quantity, Price and other relevant details are captured in the Report
• The purchasing officers' details must be clearly stated in the Report
• Exception Report on all Store items
• Ensuring that the details of each store items issued out are properly signed for and accounted for
• Carry out routine checks on the store
• Reconciliation of item balances with the Store/Warehouse keeper
• Production of Consumption Report to determine the amount chargeable to Cost of Sales
• Verification that the approved items are the exact items delivered by the vendors
• Routine stock taking to ascertain the items in the warehouse and store

Coding and Posting of Entry:

• Maintain a good knowledge of the company inventory Chart of Account
• Code inventories transactions in the Bin Cards and Worksheets
• Enter and post all transaction into the Sage Accounting Software
• Conduct periodic System transaction reconciliation
• Conduct stock-age Analysis and report obsolete or slow-moving items
• Depot fixed Asset Coding and entry into Sage ERP

Requirements
Educational Qualifications:

• First degree in Accounting, Business, Economics or related fields from a reputable university/polytechnic.
• Additional qualification and professional certification will be added advantage
• Experience  - Up to 2 years.

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Duties and Responsibilities
Operations

• Mange loading and scheduling of loads
• Follow up with drivers for prompt delivery and return
• Manage diesel allocation for accuracy
• Confirm every delivery immediately after offloading to prevent losses and escalate every underdelivery
• Report all diversion requests and follow-up with prompt communication to driver and clients
• Escalate all offloading delays for timely offloading
• OTD/TAT monitoring and management to ensure timely delivery and turnaround of driver
• Maintenance delay reporting to clients in the overall improvement of our OTD score
• Embark on rescue operations where required.
• Preparation of reports such as daily final offloading point reporting and weekly final offloading point reports amongst others.
• Support activities and other tasks as assigned by the team lead
• Monthly truck accessories reporting with report to the management including recommendations of drivers with missing accessories
• Manage drivers database, communicate absences of drivers, to drivers admin unit. Submit well compiled and up to date monthly active drivers’ list to the

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Duties and Responsibilities

• Coordinate the activities of the workshop on a day-to-day basis.
• Organize and supervise the servicing, maintenance and repair of the company’s fleet and ensure that the vehicles are always in good working conditions. 
• Ensure prompt planning and implementation of preventive maintenance activities on schedule for all trucks.
• Supervise the maintenance and repair of all the trucks and other technical support equipment to ensure that overhauls, preventative maintenance and repair are done in a cost-effective manner, with attention given to quality and longer duration of vehicles.
• Ensure that the vehicles are maintained in a safe and reliable working condition in accordance with planned preventive maintenance program and to identify and rectify repetitive problems. 
• Ensure that planning, scheduling, and unscheduled repairs are carried out efficiently and cost effectively, with quality service. 
• Oversees the administrative requirements of the workshop, including warranty obligations, inspection records, manual updates, equipment defect reports, maintenance services, policies, procedures, and practices. 
• Regularly report progress on each job 
• Analyse maintenance costs and provide recommendations on fleet utilization and replacement. 
• Track parts usage and maintain an accurate inventory of parts issued. 
• Assist in the development of maintenance budget by providing input relative to policy, costs and established metrics. 
• Ensure the maintenance records for fleet are accurate and up to date. 
• Investigate and diagnose the causes of vehicle breakdown and accidents and apportion blames accordingly by ensuring that defaulters take financial responsibility of the cost of repairs. 
• Ensure that the workshop is always functional and that vehicles awaiting repairs are attended to with dispatch.
• Supervise, schedules or assigns work to mechanics and other maintenance personnel. 
• Tests vehicles to troubleshoot problems and/or tests repairs to ensure proper and safe completion. 
• Raise requests for spare parts needed for maintenance activities and ensure that such parts requested are used for the purpose for which they are requested for. 
• Recover to base all broken down vehicles or accidental trucks with dispatch. 
• Ensure thorough pre and post trip inspection, pre and post maintenance inspection and all relevant inspections 
• Ensure that the trucks are thoroughly checked, and bolt and nuts retightened on the arrival of the trucks.
• Coordinate the activities of mechanics including discipline. 
• Ensure that all the tools and equipment in the workshop are accounted for always, functional and are being prudently used.
• Ensure adequate training of mechanics and all other workshop personnel on preventative maintenance and on methods for diagnosing and repairing vehicles and parts. 
• Organize training in conjunction with the HR/Fleet unit for all the drivers especially on how to handle minor break downs.
• Prevent pilfering of the company’s tools and materials through thorough monitoring. 
• Provide the procurement unit periodically with the list of parts that are frequently used for replacement to avoid stock outs. 
• Assign vehicles for maintenance to a designated Mechanic(s) and take proper records in case the vehicles fail. 
• Enforce compliance with the approved maintenance timelines through strict supervision to ensure vehicles do not exceed the required time at the workshop. 
• Ensure the mobile maintenance team is always available when called upon; coordinate and assign rescues. 
• Assist in procurement where necessary and advise on quality vehicle parts to be purchased. 
• Advice the fleet team on the duration of each maintenance activity 
• Prepare daily, weekly, monthly and quarterly maintenance reports.
• Any other duties related to or arising from the performance of what is listed above.

Requirements

• Candidates should possess an HND qualification with relevant experience.

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Requirements

• BSc/HND in Human Resource Management, Business Admin, or related field
• 1–3 years of proven experience in HR
• Knowledge of Nigerian Labour Law and HR best practices
• Excellent communication, interpersonal, and organisational skills
• Ability to work under pressure in a fast-paced environment
• Proficiency in MS Office tools.