In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose
In direct support of UNFPA 9th Country Programme, and in the context of the UN Reform Strategy of the Nigeria UNCT and the Nigeria UNSCDF, the Procurement Associate will ensure proper and effective use of UNFPA’s and external partners’ resources in the following activities:
- Assist all Country Office units in defining and costing their procurement, supply chain and logistics needs in accordance with the approved Annual Work Plans;
- Build capacity by advising National Programme Officers and external parties on all aspects of procurement and logistics management implementation and organization;
- Represent UNFPA in OMT working groups on procurement, and on Government and NGO committees that deal with procurement using UNFPA core or co-financing funds, especially those related with RH Commodity Supplies; contributions to pooled funding in sector wide initiatives; procurement for Implementing Partners and on behalf of private sector initiatives.
Duties and Responsibilitiespr
The Procurement Associate assists all Country Office Departments in defining and costing their procurement and logistics needs in accordance with the approved Annual Work Plans and Advocacy Strategy on a yearly basis.
- Preparation and submission of procurement plan of the CO through online procurement planning tool on a timely basis in collaboration with the relevant programme staff and partners. (Procurement plans of procurement types Local, PSB, UNFPA Supplies and TPP).
- Provides advice and systems to assist team leaders and National Programme Officers in proper forecasting, procurement planning and logistics management within their sphere of work in each of UNFPA’s thematic programming areas.
- Follow-up actively and take systematic action to implement the procurement plans in collaboration with relevant programme staff.
- Liaises with National Programme Officers and Heads of Departments, in coordination as required also with relevant Government Departments and NGOs, in defining accurate specifications and agreeing procurement modalities for the most effective and efficient procurement in accordance with prevailing UNFPA Policies and Procedures.
- Facilitating and coordinating the formal and informal solicitation processes managed by the CO per the requirements of the procurement procedures.
- Managing the Contracts/ Purchase Orders and LTAs established by the CO and the POs issued on behalf of the CO efficiently per the requirements of the procurement procedures
- Monitors and evaluate effectiveness of procurement processes within the country office and its decentralised offices and ensure compliance of the office business practices with the provisions of the UNFPA Policies and Procedures, work practices, and processes and suggest changes for improvement where and when necessary.
- Ensures coordination with UNFPA Supply Chain Management Unit (SCMU) and Facilities and Administrative Services Branch (FASB), and other UN procurement bodies for timely delivery and receipt of goods and services, release, acceptance and delivery of these to the destination point in a timely manner with due attention to quality assurance.
- Provides regular updates on procurement timelines and ensure regular communication within UNFPA and externally with partners of the expected delivery dates.
- Participation and coordination of initiatives associated with strategizing the procurement function of the CO taking the inputs from the programme leads and the programme interests into consideration and prompting procurement harmonization among the UN agencies operating in the country.
- Maintaining effective and constructive communication with SCMU on continuous basis in order to take proactive actions on procurement related matters
- Maintains up-to-date and complete records, documentation and filing of all procurement processes.
Builds capacity by advising implementing partners and external parties on all aspects of procurement and logistics management implementation and organization
- Provides information, technical advice and guidance on all aspects of procurement including commodity types, procurement activities, processes and procedures in relation to UNFPA business practices, liaising and advising on best practices as necessary in-house as well as with National Medical Stores, Joint Medical Stores, clearing agents, National Drug Authority, Public Procurement and Disposal Authority and sector procurement Committees.
- Act as the capacity development focal point of the CO on procurement and supply chain Designs and develop curricula and materials for procurement and logistics trainings and conduct the latter.
- Keeps Country Office personnel abreast of latest developments in Policies and Procedures and all SCMU activity as this relates to the Country Office including regular reporting of procurement activities.
- Establishes and maintains professional contact with UNFPA Representative, Deputy Representative, team leaders, the Africa focal point in SCMU, West and Central Africa Regional Office on matters related to procurement and logistics and assist in the planning or execution of projects.
- Develop sound working relationships with suppliers and third party procurement customers. Establish and maintain working relationships with procurement/ technical colleagues in other UN agencies.
- Performs other job related duties as assigned from time to time.
Qualification and Experience
Education:
- Holder of a high school graduate certificate
- Possess University degree in Business Administration, Procurement or other related field preferred is desirable.
Knowledge and Experience:
- Possess a minimum of 7 years of related work experience preferably in an international, customer focused organization
- Knowledge of reproductive health related commodities and medical terminology an asset
- Knowledge of legal and operational aspects of contract management is useful
- Experience in international procurement and logistics management is desirable
- Have the ability to analyze and utilize complex data
- Have an excellent organizational and time management skills
- Have the ability to establish and maintain harmonious relationships with customers, suppliers and colleagues
- Have the ability to perform well under pressure and flexibility in handling unexpected work assignments as and when necessary
- Be service minded and have the ability to work in team
Languages
- Fluency (written and verbal communication skills) in English is required.
- Working knowledge of other major local languages is desirable.
Required Competencies:
Values:
- Exemplifying integrity
- Demonstrating commitment to UNFPA and the UN system
- Embracing cultural diversity
- Embracing change
Core competencies:
- Valuing diversity
- Performance management
- Developing people/fostering innovation and empowerment
- Working in Teams
- Communicating information and ideas/knowledge sharing
- Integrity/commitment to mandate
- Appropriate and transparent decision making
- Results orientation and commitment to excellence
- Self-management/emotional intelligence and conflict management/negotiating and resolving disagreements
Functional Competencies:
- Business Acumen
- Implementing management systems
- Innovation and marketing of new approaches
- Client orientation
- Organizational awareness
- Job knowledge/technical expertise
go to method of application »
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Finance/Admin Associate delivers quality services in financial support to internal and external clients with functional knowledge of relevant rules, regulations, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines in service of the Country Programme, providing support and guidance to the Country Office and UNFPA supported projects. S/he works closely with the programme and project staff providing financial monitoring and reporting on projects and advising managers on expenditure trends and implementation rates. The Finance/Admin Associate is expected to maintain collaborative relationships with all technical staff (Programme Officers and project staff) as well as government counterparts and implementing partners.
Duties and Responsibilities
Under the guidance and supervision of the International Operations Manager, the Finance/Admin Associate provides support in financial matters and ensures effective functioning of financial operations and systems in support of the programme and office management. S/he is the senior finance associates in the Country Office and is expected to provide guidance to the associates/assistants in the sub-offices.
S/he delivers quality services in financial management to internal and external clients mastering all relevant rules, regulations, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines in service of the Country Programme, providing support and guidance to the Country Office and UNFPA supported projects. S/he works closely with programme and project colleagues by providing financial monitoring and reporting of projects and advising managers on expenditure trends and implementation rates. The Finance/Admin Associate is expected to maintain collaborative relationships with all technical staff (Programme Officers and project staff) as well as government counterparts.
- Supports the monitoring of programme financial performance for all core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over-under expenditure problems and works with programme staff and output managers to ensure that these are addressed.
- Develops tools and mechanisms for effective monitoring of Programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to HQ on a continuous basis.
- Integrates financial policies and procedures particularly relating to NEX and provides guidance and training to staff and project managers. Strives to identify ways in which programme financial needs can be met within existing policies.
- Monitors the Institutional Budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures.
- Ensures the effective financial recording and reporting system, internal control and audit follow-up and processes financial transactions in and accurate and timely way. Proposes procedures to improve internal controls and efficiency and responds to audit issues.
- In consultation with the International Operations Manager,, Deputy Representative, and Unit Heads, follows up on Funding Authorization and Certificate of Expenditures (FACE) and ensure that FACEs are received timely from IP’s and recorded.
- Monitors the dashboard to ensure that any items requiring corrections are worked on a timely basis and serves as the focal point for completion of integrated accountability checklist.
- Provide logistical and technical support to the Programme implementation to the Implementing partners in the areas of Programme Financial Management.
- Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency and represents UNFPA’s interest in related negotiations and agreements.
- Assists in the formulation of Programme/project budget in determining expenditure levels.
- Provide support and reviews to quality services in administration, procurement, communication and management of office equipment and infrastructure to internal and external clients mastering all relevant rules, guidelines, processes and procedures.
- Establishes and maintains contact with counterparts in Government for compliance with guidelines in the submission of financial reports as well as counterparts in the UNDP on Atlas framework.
- Coordinate the Conduct of NEX audits and facilitate the development and implementation of follow-up actions.
- Undertake any other assignments as may be required by the Representative, Deputy Representative and the International Operations Manager.
Qualification and Experience
Education:
- Possess a Bachelor’s degree or Higher National Diploma in Accounting/Finance, Business Administration or related field.
- Have completed professional accounting qualification such as ICAN, ACCA, CPA will be desirable.
Knowledge and Experience:
- Have a minimum of 7 years’ experience preferably in programme/project finance management in the public or private sector including at least 4 years in the same functional role.
- Familiarity with UN Operational Rules and Regulations; direct working experience in applying and handling UN Operational rules and regulations and familiarity with ATLAS will be an asset.
- Be proficient in current MS Office software applications and other accounting package is essential.
Languages:
- Fluency (written and verbal communication skills) in English is required.
- Working knowledge of other major local languages is desirable.
Required Competencies
Values:
- Exemplifying integrity
- Demonstrating commitment to UNFPA and the UN system
- Embracing cultural diversity
- Embracing change
Core competencies:
- Valuing diversity
- Performance management
- Developing people/fostering innovation and empowerment
- Working in Teams
- Communicating information and ideas/knowledge sharing
- Integrity/commitment to mandate
- Appropriate and transparent decision making
- Results orientation and commitment to excellence
- Self-management/emotional intelligence and conflict management/negotiating and resolving disagreements.
Functional Competencies:
- Business Acumen
- Implementing management systems
- Innovation and marketing of new approaches
- Client orientation
- Organizational awareness
- Job knowledge/technical expertise
go to method of application »
The Data, Monitoring and Evaluation Analyst will contribute to UNFPA activities in the areas of socio-cultural, health and demographic data collection, analysis, dissemination, and utilization including population research and monitoring and evaluation (M&E).
S/he will report directly to Population and Development Specialist, under the general supervision of the Deputy Representative or Representative.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2018-2022), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. Population and Development thematic area, including M&E, among other things, provides the evidence, including benchmark data, for measuring progress made towards these transformative results.
UNFPA is seeking a candidate who is skilled in data management, M&E and can make a difference in the use of cutting-edge technology in the collection, collation, analysis, dissemination, and use of data (including population and housing data), while ensuring several dimensions of data quality and integrity, as well as integrating geospatial methodologies. The prospective candidate should be transparent and exceptional in capacity building and use of resources entrusted to her/him and able to deliver excellent and timely programme results.
Job Purpose:
In a world where work stream on data disaggregation is to respond to the aim of the 2030 Agenda for Sustainable Development, which is to ensure that no one is left behind and reaching the furthest first; accurate, reliable, timely and disaggregated data, at national and sub-national levels, is necessary to among other things, provide the basis to understand progress towards the Sustainable Development Goals.
Population and Development thematic area in UNFPA is largely aimed at addressing the data needs (including monitoring and evaluation data) for programming on issues of women, girls, and young people. In collaboration with all other UNFPA thematic areas (Sexual Reproductive Health, Gender/GBV, Adolescents and Youth and Humanitarian); relevant Government counterparts, sister UN agencies and other partners, you will work to improve availability and use of comprehensive disaggregated data.
You would be responsible for:
Providing strategic thinking, technical advice, and innovative approaches to facilitating improved data interventions and provide strategic support to achieve programme deliverables
- Provide technical assistance and support for the Population and Housing census
- Provide technical assistance for population research and prepare technically sound papers, reports, and indicators.
- Contribute to analyses of census, surveys (DHS and MICS), and other data for use by policy and decision makers and contribute to assessments of gaps in policy environment, policy implementation and programmatic responses.
- Create and document knowledge about current and emerging population and development trends, RH, and gender issues, by analysing programmes, projects, strategies, approaches, and ongoing experiences for lessons learned, best practices and replicable strategies and approaches and actively share and apply this knowledge.
- Analyse and interpret the political, social, and economic environment relevant to population and development, reproductive health and gender and identify opportunities for UNFPA assistance and intervention.
- Provide substantive input into evidence-based advocacy to promote UNFPA’s programme goals considering political and social sensitivities.
- Advocate and advance UNFPA’s policy agenda by participating in public information events
- Promote a results-based approach and integrate innovative policies and strategies into the design and formulation of country programmes (CPs), United Nations Development Framework and projects-based on strategic priorities and responsive to the Government’s needs in the areas of RH, P&D, Gender, and humanitarian setting.
- Support innovative means to reach out to key stakeholders in data and facilitate evidence-based advocacy campaigns for making social investments in: (i) integration of population data in planning, designing, and implementing policies and programmes at national, States and LGA levels; (ii) data sharing to facilitate access.
- Facilitate the strengthening of capacity in the data collection, analysis and use, and dissemination.
- Support capacity building for staff in relevant government, NGO and CSO institutions in research including data collection, analysis, dissemination, and utilisation.
Guiding the process of delivery of technical assistance and engagement with partners on Data,Monitoring and Evaluation
- Contribute substantively to the harmonisation and implementation of the Data, Monitoring and Evaluation activities of the various UN agencies align with the UN reform, especially in relation to coordination of data activities (Delivery as One) in line standard statistical laws and practices.
- Identify/monitor risks that could interfere with data generation delivery, and design sustainable and practicable mitigation measures.
- Ensure general effective management for all the data inter-linkages of UNFPA’s programme, including SRH, ASRH/HIV maternal health including fistula and maternal death audits and cross-cutting issues in population data.
- Ensure that data activities conducted by data generating organisation agency benefits from inputs by other interested stakeholders and/or are of benefits to other interested stakeholders (cross-fertilization).
- Review respective findings and recommendations of census, surveys, and research to ensure their internal as well as external alignment with statistical practices.
- Develop and implement appropriate action and activities to promote improve data.
- Ensure the achievement of all objectives as planned and effective use of all financial resources allocated to Data, Monitoring and Evaluation in line with UNFPA policies and procedures.
- Ensure that compatible frameworks and tools are used in data collection, analysis, use and dissemination (including technical notes).
Manage Knowledge Management for the project
- Contribute to the production of consolidated Annual Work Plans (AWP) and annual reports
- Support the collection (including through operational research) of lessons learnt and best practices that enhance the effectiveness of data sharing interventions, disseminate to stakeholders, and advocate for scaling up of the SRHR integration programme.
- Provide technical assistance to national counterparts in the formulation of policies and research to generate evidence on the issues of women, girls and adolescents and youth
- Support advocacy and resource mobilisation efforts through production of analytical reports and publications on issues of women, girls and adolescents and youth
- Support UNFPA Representative to dialogue and lobby with major funding organizations and development partners to leverage funds towards implementation of the Population and Development programme.
- Ensure compilation, analysis and publication of statistical and other data and materials supporting programme inter-linkages and document lessons learnt and participate in dissemination to relevant partners.
- Develop actions for resource mobilization to support the work being done on UNFPA’s mandate.
- Carry out any other duties as may be required by the Representative or designate.
- Leading the development of an annual report for the CO
- Ensuring the preparation of quarterly demographic analysis for all geopolitical zones in collaboration with the SOs.
Programme planning, implementation, monitoring, and evaluation including Project Results, Framework Development Lead the M&E work in the Country Office
- Promote results-based approach to monitoring and evaluation, emphasizing results and impacts
- Work with other program officers to develop proposals for resource mobilization including the development of appropriate frameworks to aid results-based management of projects
- Analyse and report on programme progress in terms of achieving results, using existing monitoring and evaluation tools
- Coordinate the preparation of all programme reports; guide staff and implementing partners in the preparation of progress reports in accordance with approved reporting format and ensure timely submission of scheduled reports
- Lead in the preparation of the Country Office Report
- Ensure that all key performance indicators for the Country programme and related projects are collected and reported in a timely manner and discussed in the appropriate forum in terms of implication for future actions
- Ensuring any deviations or irregularities are identified and addressed.
- Prepare draft terms of reference (TORs) for Mid-term and final evaluation of projects and country programme in accordance with UNFPA guidelines
- In collaboration with UNFPA programme staff, ensure the collection, analysis, and dissemination of results of evaluations at the end of country programmes and ensure lesson learned are incorporated in the next country programme
- In collaboration with executing agencies, backstop the implementation of the overall monitoring and evaluation mechanism of the country programme.
- Participate in UN wide activities including UNSDCF results group and interagency theme/working group, DMAG
- Participate in monitoring progress of the implementation of the United Nations Sustainable Development Cooperation Framework (UNSDCF) and Delivering as One (DaO) approach.
Qualifications and Experience:
Education:
Possess at least a master’s degree in Demography, Population Studies, Statistics, Sociology, Economics, or any other Social Sciences related fields.
Knowledge and Experience:
- Have a minimum of 5 years working experience.
- Have demonstrable experience in population data and research at national level.
- Have experience in working with government institutions and donor organizations.
- Be familiar with issues on population, reproductive health, gender and adolescents and youth including in humanitarian setting.
- Have the ability to work under pressure.
- Have excellent communication and human relation skills.
- Be proficient in current office and data analysis software applications.
Languages:
Have a strong capability to communicate clearly and concisely in both oral and written English
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Integrity/Commitment to our mandate/Valuing Diversity
- Performance Management.
- Developing People/Coaching and Mentoring & Fostering Innovation and Empowerment;
Working in Teams.
- Self-Management/Emotional Intelligence.
- Analytical and Strategic Thinking and Results Orientation/Commitment to Excellence.
- Knowledge Sharing/Continuous Learning
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact
Functional Competencies:
- Conceptual Innovation in the provision of technical expertise, and Innovation and marketing of new approaches
- Leveraging the resources of national governments & partners/Building strategic alliances and partnerships
- Job knowledge/Technical expertise: good knowledge of population data and research, monitoring and evaluation – population dynamics and interrelationships.
- Advocacy/advancing a policy-oriented agenda
- Delivering results-based programmes
Gmail
Yahoomail