Jobs at the International Medical Corps (IMC)

Job ID: MDG/FIN/02
Location: Maiduguri, Borno
Position: Nigerian nationals only

Job Summary

• The Finance Manager oversees the day-to-day financial and administrative activities of one program or program site including human resources administration, finance administrative activities and reporting.

Main Responsibilities

• To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Accounting and Finance Management:

• Assist the Finance Director with day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
• Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes
• Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities
• Assists with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports
• Manages the monthly financial closing including accounts payables and accounts receivables of the mission under supervision of the Finance Director
• Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements
• Maintains the system of accounts ensuring all accounting data are updated, reconciled and fully supported
• Oversee training of finance staff and provide technical support to country program and logistics
• Assist and or prepare budgets
• Present & facilitate review of actual to budget expenditures with Country Director and program managers
• Provide recommendations for budget realignments as required
• Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation

Training/ Capacity Building:

• Train fellow staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development of staff

Working Relationships:

• Maintain frequent communication with Finance Director to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets
• Attend coordination meetings which are relevant to finance activities
• Interface with national government and relevant statutory agencies to ensure compliance with varying government regulations when necessary

Representation:

• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
• Participate in donor meetings and communicate relevant information to Finance Director and Country Director when called upon to do so
• Assist in activities to ensure maximum visibility of the agency amongst the NGO community
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors

Security:

• Ensures application and compliance of security protocols and policies
• Facilitates emergency and non-emergency security expenditures
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.
• Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Qualifications

• A university degree in Accounting or Business Administration. Professional certifications such as a fully qualified/almost qualified member of ICAN or other qualification recognized by IFAC is an added advantage

Experience:

• Minimum 3 years’ experience in administration and financial management in the humanitarian sector, including extensive experience in the financial management aspect of international donor agencies.
• Extensive experience in working with computerized accounting systems, preferably Costpoint
• Experience in working within a large departmental team.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.
• Knowledge of varied donor financial regulations.
• Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Competency:

• Proven leadership qualities required.
• Strong negotiation, interpersonal and organization skills.
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
• Ability to work under pressure and manage work load effectively and efficiently to meet deadlines.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multiethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas.
• Some record of experience with donor (especially: USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures.
• Ability to work in harsh conditions, often in remote areas.
• Proficiency with MS Word and Excel
• Fluent English written and oral.

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Job ID: DAM / GBV / 03
Location: Damboa, Borno

Job Summary

• The GBV Women Center Supervisor will assist with the recruitment and training of GBV volunteers, provide technical support to the Women Friendly Space Facilitators and lead close coordination with government agencies, non-governmental organizations/community-based organization (CBO) to ensure program quality and the achievement of program targets in the field
• Women Center facilitators will directly report to this position.

Technical Responsibilities

• Provide ongoing supervision, leadership and technical support to GBV volunteers and Women Friendly Space Facilitators in the field.
• Work closely with the GBV Manager to understand program goals and to meet expectations.
• Work with the GBV Manager to develop training and capacity building plans for WGFS Facilitators staff based on job descriptions and identified needs to encourage innovative and quality programming.
• Ensure psychosocial support services for women and girls are operational at the Women Friendly Spaces.
• Work with the Sr. GBV Officer/Manager to plan and implement safety audits in order to understand gender protection risk and safety for women and girls.
• Work closely with GBV staff to design activities that respond to identified needs and program goals and objectives.
• Provide direction and monitor WGFS Facilitators in their implementation of the workplan and quality of technical activities, share relevant information and direction to improve quality and achieve time-bound goals.
• Work with the GBV Coordinator and GBV Manager to establish new Women’s Friendly Spaces/community centers as hubs for recreational activities, life skills trainings, information and case management services.
• Undertake regular communication with WGFS Facilitator to assess progress and identify technical quality issues and/or other implementation issues, provide solutions and implement modifications as required
• Contribute to proposal development activities (narrative and budget) through the provision of information and data on community feedback on ongoing projects and assessment of emerging needs.
• Work with GBV staff and volunteers to plan and implement mass awareness raising campaigns that targets gender-based violence, in partnership with other actors (Government Ministries, National and International non-organizations, etc.).

HR Management & Administration:

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Support the orientation, on-going development/training and build the capacity of staff as required
• Coordinate and oversee vacation schedules for all staff ensuring that leave schedules do not overlap.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
• Ensure timely completion and submission of monthly timesheets, probations reviews and annual performance reviews.
• Provide regular performance feedback to staff and where necessary work with Human Resources to document staff performance issues and address these in accordance with the National Staff Employment Policies

Monitoring & Reporting:

• Build capacity of staff in using M&E systems and tools (WGFS attendance tracker, etc.)
• Ensure timely submission of weekly and monthly program work plans and reports.
• Support the collection, analysis and dissemination of project data and information for program review and information sharing
• Contribute to donor reports as per set schedules (monthly, quarterly and annually) on activities, indicators and achievements.

Finance:

• Monitor monthly expenditures and track budgets; approve expenditures to designated level
• In collaboration with GBV Coordinator, ensure purchase requests are filled in correctly and in a timely manner and that receipts are provided and well documented
• Follow up on logistics/procurement to ensure timely procurement of program supplies
• Adhere to IMC and donor requirements and flag any funding challenges

General:

• Refrain from making false promises and commitments to the beneficiaries and work in the best interest of the IMC GBV Program.
• Foster a team spirit among GBV staff that is conducive to all staff improving their skills and knowledge base.
• Other duties as assigned by the supervisor to enable and develop the IMC/GBV program

Qualification and Experience

• University Degree in Social Science, Social Work, Psychology, Counselling, etc.
• 2 to 3 years of experience in GBV case management including providing psychosocial counselling for survivors of Gender Based Violence.
• Clear understanding of gender, abuse of power, and issues surrounding violence against women and girls.
• Strong background of human rights and familiarity with practical challenges faced by displaced and other vulnerable persons.
• Ability to maintain confidentiality and respect for clients at all times
• Experience conducting assessments and a willingness to help plan assessments
• Interest in building staff capacity via trainings, coaching, mentoring, etc.
• Ability and willingness to work during irregular working hours when needed
• Strong computer skills (Excel, Microsoft, PowerPoint and Outlook)
• Fluency in English (written and spoken), Hausa, and Kanuri is a must
• Strong interpersonal skills and demonstrated ability to establish effective working relations with staff and other stakeholders
• Prevention of Sexual Exploitation and Abuse
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
• Any other duties that may be assigned from time by supervisors

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout International Medical Corps
• As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.