Jobs at Pinnah Foods

Requirement

• Candidates should possess relevant qualifications.

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Job Description

• Ensure the accurate reconciliation of cash and product overages and shortages and reporting the relevant staff deductions to the HR dept.
• Ensure accurate completion of the Banking Details Report submitted by outlet managers, on a daily basis (including appropriate comments given for all variances)
• Ensure the proper investigation and reporting of inventory, sales, raw material and product variances.
• Ensure that the company’s ordering, receiving and delivery standards and procedures are properly followed.
• Ensure proper audit of reported outlet sales report to source documents.
• Responsible for ensuring that deposits are made in line with the “Cash handling policy”.
• Ensure that the company’s ordering, receiving and delivery standards and procedures are properly followed.
• Review and verification of Food Cost Reports to ensure accuracy & integrity of the report.
• Ensure that all exception reports are submitted to senior management within the given deadlines.
• Monitoring the yield for processed raw materials to ensure they within given standards.
• Monitoring raw material wastage to ensure that it does not exceed the tolerable limit set by the company.
• Conducts and organizes regular, structured & surprise outlet visits to ensure compliance to company standards.
• Responsible for petty cash reconciliation for all outlets.
• Ensures that all monies released are used for the purpose for which it is released.
• Ensure that all required inventory, production and sales records are properly recorded.
• Training of internal audit officers on the company internal control procedures.
• Audit of the central production process (raw materials to W.I.P to finished goods) to ensure that all materials issued for production are used for the intended purpose & report any loss and wastage.
• Participate & supervise the stock take for outlets and the central store to ensure that stock reports are accurate and stock report gets to the accounts department.
• Periodic review of the adequacy and effectiveness of the company’s internal control processes to ensure reliability and integrity of financial and management information and proper safeguarding of assets.
• Provide recommendations to management on controls as well as take responsibility for overseeing its implementation to reduce wastage and ensure a fraud free environment.
• Reporting findings to senior management on any issues relating to compliance/internal controls.
• Responsible for reporting ALL observed violations of company standards or policies to the HR dept and Senior Management.
• All other functions related to achieving a proper & effective internal control system in the company.

Skills & Requirements

• Candidates should possess a Bachelor's Degree qualification
• Minimum of 3 years’ experience in an internal audit supervisory/ managerial role.
• Attention to detail.
• Extensive experience in auditing experience in multi-site restaurant operations.
• Strong organisational and leadership skills.
• Excellent data analytics skills
• Knowledge of SAGE, SAP or any similar accounting software
• Must have excellent knowledge of MS Excel skills required
• ACCA or ICAN qualification is mandatory.

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Duties & Responsibilities

• Ensure accurate record keeping and complete documentation to confirm stock levels and maintain proper inventory control.
• Inspect deliveries for damage or discrepancies and report those to audit & compliance/ accounting for reimbursements and record keeping.
• Ensure that all materials received into the store meet the approved standards and specifications given by the company (e.g. size, quality, brand, expiration date etc)
• Ensure that requisitions are placed in a timely manner with procurement in line with given re-order levels to avoid stocking-out.
• Ensure compliance with given standards with regards to issuing of materials to outlets and central production.
• Conduct regular checks to ensure compliance of central production to given portioning standards (where applicable).
• Perform other stock-related duties, including returning, packing and labeling supplies.
• Regular review of the store operation throughout the work process and at completion, including the daily “circle check” to ensure that all products are stored safely.
• Ensure proper storage and disposal of expired products in line with given standards
• Ensure the store adheres to FIFO inventory management system.
• Notify management of any inventory or supply related problems.
• Ensure all supplies when received are properly and safely stored in accordance with best practice and HACCP standards.
• Follow all relevant operational procedures and to ensure that store activities are carried out in a controlled and consistent manner.
• Apply a physical classification system to items of similar nature, ensuring they are stored in pre-designated locations for ease of access and optimization of time and effort in material handling.
• Maintain a filing system that ensures Goods Issuedand other documents are preserved and easily retrieved.
• Participate in ad-hoc and scheduled stock countsas and when required.
• Ensure the proper placement materials or items on racks, shelves, in accordance with HACCCP standards
• Ensure that all store records e.g.Inventory system, requisitions, delivery notes and bin cards are updated accurately and in a timely manner.
• Ensure that all store officers are properly trained to follow given store standards.
• Performs other store related duties as assigned.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 2 years relevant work experience.

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Job Description

• Ensure accurate completion of the Banking Details Report submitted by outlet managers, on a daily basis (including appropriate comments given for all variances)
• Accurate calculation of cash and product overages and shortages and reporting the relevant staff deductions to the HR officer in a timely manner to ensure the smooth run of the payroll process.
• Ensure the proper investigation and reporting of inventory, sales and product variances.
• Ensure proper audit of reported outlet sales report to source documents.
• Ensure accurate verification of all card and bank transfer settlements.
• Responsible for ensuring that deposits are made in line with the “Cash handling policy”.
• Ensure that the company’s ordering, receiving and delivery standards and procedures are properly followed.
• Review and verification of weekly Food Cost Reports to ensure accuracy & integrity of the report.
• Submission or reviewed food cost reports on a weekly/monthly basis to management.
• Ensure that the Yield Monitoring & Exception reports are submitted to the MD on a weekly basis to ascertain that the yield for processed raw materials is in-line with company standards.
• Monitoring raw material wastage to ensure that it does not exceed the tolerable limit set by the company.
• Conducts and organizes regular, structured & surprise outlet visits to ensure compliance to company standards.
• Conducts & ensures the weekly reconciliation of Petty Cash and Deposit Box/Safe of all outlets.
• Ensures that all monies released are used for the purpose for which it is released.
• Ensure that all required inventory, production and sales records are properly recorded.
• Audit of the central production process (raw materials to W.I.P to finished goods) to ensure that all materials issued for production are used for the intended purpose & report any loss and wastage.
• Ensure the proper investigation and reporting of inventory, sales, raw material and product variances.
• Participate & supervise the weekly/monthly stock take for all outlets and the central store and ensure that stock reports are accurate and stock report gets to the accounts department.
• Periodic review of the adequacy and effectiveness of the company’s internal control processes to ensure reliability and integrity of financial and management information and proper safeguarding of assets.
• Provide recommendations to management on controls as well as take responsibility for overseeing its implementation to reduce wastage and ensure a fraud free environment.
• Reporting findings to the Business Owners on any issues relating to compliance/internal controls.
• Training of internal audit officers on the company internal control procedures.
• Responsible for reporting ALL observed violations of company standards or policies to the HR officer and Senior Management.
• All other functions related to achieving a proper & effective internal control system in the company.

Requirements

• Candidates should possess a Bachelor's Degree qualification with 3 - 6 years work experience.

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Summary of Positio

• Overall responsibility for directing and managing the daily operations of the restaurant and ensuring compliance with company standards in all areas of operations, product preparation and delivery, customer relations, restaurant maintenance and repair, inventory management, team building, training of team members, internal controls, ensuring that the highest quality products and services are delivered to each customer and other duties as required or assigned.

Duties & Responsibilities

• Assist the restaurant managers in areas as below:
• Understand completely all company policies, procedures, standards, specifications, guidelines and training programs and administer prompt, fair and consistent corrective action for any and all violations of company policies, rules and procedures in line with given guidelines.
• Ensure staff compliance with the company policies, standards and procedures.
• Ensure that all customers feel welcome and are given responsive, professional and courteous service at all times.
• Ensure that the company’s mission and values are understood, embraced and complied with by all staff.
• Responsible for the induction, training, development and coaching of all team members in accordance with the laid down standards and training schedule
• Responsible for overall business performance of the restaurant through efficient operations, effective cost controls, scheduling labour, inventory and profit management
• Ensures compliance to HACCP standards and Health and safety standards
• Controls profit & loss, by following cash handling policy, internal control procedures, maintaining inventory, managing food and labour costs, reviewing financial reports and taking appropriate actions
• Responsible for ensuring that all equipments, appliances and fittings are kept clean and in excellent working condition through regular personal inspection.
• Responsible for the maintenance of equipment, fitting and facilities and ensures prompt repair in the event of any fault or breakdown.
• Responsible for planning and organising local store marketing activities.
• Managing and monitoring the restaurant budget to ensure that set targets are met.
• Achieve company objectives in sales targets, food costs, service, quality, appearance of restaurant and sanitation and cleanliness through continuous training of employees and creating a positive, productive working environment.
• Arranging and organizing the rota, responsibilities for all staff by anticipated business activity and planning adequate cover for absence to ensure the smooth running of business operations.
• Adequate planning and co-ordination of team members to ensure and that all orders are completed in a timely manner to meet our “customer waiting time standards”.
• Ensure that ALL inventory received and final product meet the required QUALITY standards.
• Ensure that all food and products are consistently served according to the restaurant’s portioning and serving standards.
• Responsible for minimizing wastage by ensuring the efficient use of resources (e.g. packaging, stationery, disposables, etc).
• Responsible for ensuring that all required records (sales, inventory, food cost, stock, wastage etc) are properly updated on a daily basis or as and when required.
• Providing daily and weekly sales, profit and other management reports to Management.
• Responsible for handling and resolving customer complaints.

Requirements

• Candidates should possess HND qualifications with 2 - 4 years relevant work experience.