Jobs at INTERSOS

Location: Maiduguri (with missions to Abuja and any other operational base)

Reporting to: Head of Mission (HoM)

Starting date: 15^th of February 2016

Duration: 6 months

2. Tasks and responsibilities

The Project Manager is responsible for the accurate realization of all assigned project activities and their relative economic and financial administration. The Project Manager is in charge to manage an ECHO funded project mainly constituted by two main components: a food security component (e-voucher) and an interactive mapping to support the coordination among the different humanitarian actors in Maiduguri.

Specifically the Project Manager is responsible to:

• To define the operating processes required to ensure a proper management of the project (roles, procedures, decision making and operating processes, working methodologies)
• To establish a fruitful network with all the humanitarian actors in Maiduguri (NGOs, UN agencies and Local Authorities) in order to create a collaborative environment for the setting up the interactive mapping component
• To keep regularly updated the Head of Mission about the interactive mapping developments allowing him/her to report and support this activity in the various coordination meetings in Abuja
• To participate in all meetings and technical panels in Maiduguri and Abuja as required by the position
• To elaborate, manage and monitor general and monthly planning of project activities as well as relative economic and financial planning on the basis of available donor funds
• To guarantee compatibility and conformity to both INTERSOS and donors’ budget constraints and procedures
• To be responsible for the financial management of project funds and bank accounts
• Subject to the approval and dispositions of the HoM to manage the procurement of goods, works and services essential to the project
• To be responsible for all project documentation up until its conclusion and its delivery to the Head of Mission, obtaining a detailed confirmation receipt of the delivery
• To be responsible for warehouse stock management and relative accounting and for the accuracy of the monthly inventory
• To be responsible for accurate project administration and to supervise and monitor the preparation of accounting documents for interim and final financial reports required by donors
• To be responsible for the accuracy of all narrative reports required by donors; to submit to the Head of Mission, consistently with the internal reports, the activity reports that will be submitted to the donor
• To submit, upon specific request and based on the indications provided by the person responsible for the Communication and Fundraising, all documentation may be useful for the activity of communication and fundraising, prior notification to the Head of Mission.

Human Resources management:

• To address hiring needs for local workforce and manage contracts in accordance to guidelines provided by the Head of Mission;
• To manage project personnel and promote role-positioning, education, training, growth and assumption of responsibility;
• To supervise, motivate and appraise personnel and promote its cohesion;
• To appraise the team under direct supervision by means of performance appraisal forms to be sent to the Head of Mission;
• To make the Head of Mission aware of the local noteworthy and professionally prepared staff.

3. Required profile/experience

• Advanced university degree in political science, international relations, social studies or similar area (a first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree).
• At least 2 years professional experience in similar position;
• Knowledge of ECHO administrative procedures ;
• Experience in training, managing and monitoring the local administrative and logistics staff;
• Experience in GIS, e-voucher and nutrition (desirable);
• Knowledge of UN administrative procedures (e.g. UNHCR, OCHA, UNICEF, WFP) (desirable)
• Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, beneficiaries and other stakeholders;
• Computer literate (Microsoft office)
• English language skills required (fluent)
• Italian (desirable)
• Ability to work in a volatile and difficult security context, including hardship field locations

go to method of application »

Location: Abuja (with frequent missions in Maiduguri and any others operational bases)

Reporting to: Regional Director

Starting date: 31^st of January 2016

Duration of contract: 6 months

Dependents: No

2. Tasks and responsibilities

The Head of Mission (HoM) legally and officially represents the Organization in Nigeria and acts under the supervision of the Regional Director and in accordance with his/her specific directions. He is responsible for the planning, management and implementation of the country program on the basis of defined strategies and indications.

The HoM manages and coordinates the operations and human resources in the country and is responsible to:

To establish and manage effective relationships with local Institutions, donors, NGOs, International Agencies and other stakeholders, promoting the good name and image of INTERSOS

• To ensure the respect of INTERSOS values, code of ethics and the management and control model
• To define country priorities on the basis of the needs assessment and the country context analysis
• To monitor the donor’s priorities and intervention strategies in the country
• To assess, promote and submit project proposals, following the procedures defined
• To sign contracts and, where necessary, delegate other international operators
• To establish, guarantee and regularly monitor the government’s recognition and accreditation procedures and any other formalities required by the hosting country, ensuring their timely renewal;

Management and coordination of country operations:

• To define the mission’s planning of activities and check for their implementation; To supervise, monitor and assess all the phases of implementation of the project also by conducting periodic visits to the project sites; To ensure the constant and timely sharing of information with the Regional Director, while updating the data entered into the project management and monitoring tool (Project Appraisal Tool – PAT)
• To provide the Regional Director within the terms foreseen with a forecast of expenditure fir the mission; To define the mission’s economic and financial planning, ensuring economic self-sufficiency and expenditure adherence to budget constraints;
• To approve interim and final financial reports and ensure their timely and duly submission to donors in compliance with procedures foreseen;
• To carry out monthly checks and assessments of the mission’s economic and financial status; To be responsible for managing the funds and current bank accounts of the mission;
• To enhance local personnel responsibility, also through ad hoc training sessions
• To be responsible for procurement processes of goods, works and services and relevant conformity to procedures
• To be responsible for selection of local suppliers to be included in a “list of reliable suppliers” for use in specific procurement procedures
• To compile and submit to the Regional Director monthly written reports on country operations;
• To be responsible for the storage of all documentation relating the mission and the projects upon their closure
• To be responsible for the management and maintenance of both, INTERSOS and third- party goods, by performing regular checks;
• To be responsible for the strict observance and adherence to INTERSOS and donors’ procedures.

Human resources management:

• To propose to the Regional Director the recruitment of expatriate personnel;
• To determine the contracts with local personnel and supervise the recruitment of high- level qualified professionals;
• To provide local personnel with the same opportunities as expatriate personnel, by encouraging their growth and greater assumption of responsibilities within projects and the Organization;
• To manage personnel training, ensuring the effective diffusion and personnel knowledge of INTERSOS Model, Charter of Values and Code of Ethics;
• To brief expatriate personnel on overall mission activities, specific project activities and security conditions in the country;
• To collect all documents pertaining to local labour legislation, to be made available in the mission for consultation;
• To determine the communication/information flows and oversee interpersonal relationship dynamics, promoting cohesion and motivation;
• To be responsible for notification to the nearest Italian Embassy and where relevant, to International Organizations, in relation to the presence of Italian and international personnel in the mission. Analogous communications must be transmitted to the Embassy of reference of the operators of different nationalities;
• To submit to the Regional Director the international personnel performance appraisals for upon conclusion of the contracts; also pointing out noteworthy and professionalized local personnel;
• To provide the Communication sector, regularly or upon request, with news regarding the country, emerging issues and activities developed, working together with the Project Manager and other operators;
• To be responsible for security, providing the definition of specific procedures and behaviours, and monitoring the implementation of regulations defined in the protocols attached to the Security Manual.

3. Required profile/experience

• Advanced university degree. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.
• At least 2 years professional experience in similar position.
• Knowledge of UN system (UNHCR – OCHA – UNICEF – WFP) ECHO and other majors donors.
• Experience in humanitarian assistance, e-voucher and nutrition is desirable.Strong experience in project design, monitoring and evaluation, and data collection and analysis is required.
• Excellent analytical, report writing and communication skills is required;
• Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, beneficiaries and other stakeholders;
• Ability to work in a volatile and difficult security context, including hardship field locations;
• Computer literate (Microsoft office);
• English language skills required (fluent);
• Italian (desirable).