Project Manager CFW/GIS mapping at INTERSOS

Location: Maiduguri (with missions to Abuja and any other operational base)

Reporting to: Head of Mission (HoM)

Starting date: 15^th of February 2016

Duration: 6 months

2. Tasks and responsibilities

The Project Manager is responsible for the accurate realization of all assigned project activities and their relative economic and financial administration. The Project Manager is in charge to manage an ECHO funded project mainly constituted by two main components: a food security component (e-voucher) and an interactive mapping to support the coordination among the different humanitarian actors in Maiduguri.

Specifically the Project Manager is responsible to:

• To define the operating processes required to ensure a proper management of the project (roles, procedures, decision making and operating processes, working methodologies)
• To establish a fruitful network with all the humanitarian actors in Maiduguri (NGOs, UN agencies and Local Authorities) in order to create a collaborative environment for the setting up the interactive mapping component
• To keep regularly updated the Head of Mission about the interactive mapping developments allowing him/her to report and support this activity in the various coordination meetings in Abuja
• To participate in all meetings and technical panels in Maiduguri and Abuja as required by the position
• To elaborate, manage and monitor general and monthly planning of project activities as well as relative economic and financial planning on the basis of available donor funds
• To guarantee compatibility and conformity to both INTERSOS and donors’ budget constraints and procedures
• To be responsible for the financial management of project funds and bank accounts
• Subject to the approval and dispositions of the HoM to manage the procurement of goods, works and services essential to the project
• To be responsible for all project documentation up until its conclusion and its delivery to the Head of Mission, obtaining a detailed confirmation receipt of the delivery
• To be responsible for warehouse stock management and relative accounting and for the accuracy of the monthly inventory
• To be responsible for accurate project administration and to supervise and monitor the preparation of accounting documents for interim and final financial reports required by donors
• To be responsible for the accuracy of all narrative reports required by donors; to submit to the Head of Mission, consistently with the internal reports, the activity reports that will be submitted to the donor
• To submit, upon specific request and based on the indications provided by the person responsible for the Communication and Fundraising, all documentation may be useful for the activity of communication and fundraising, prior notification to the Head of Mission.

Human Resources management:

• To address hiring needs for local workforce and manage contracts in accordance to guidelines provided by the Head of Mission;
• To manage project personnel and promote role-positioning, education, training, growth and assumption of responsibility;
• To supervise, motivate and appraise personnel and promote its cohesion;
• To appraise the team under direct supervision by means of performance appraisal forms to be sent to the Head of Mission;
• To make the Head of Mission aware of the local noteworthy and professionally prepared staff.

3. Required profile/experience

• Advanced university degree in political science, international relations, social studies or similar area (a first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree).
• At least 2 years professional experience in similar position;
• Knowledge of ECHO administrative procedures ;
• Experience in training, managing and monitoring the local administrative and logistics staff;
• Experience in GIS, e-voucher and nutrition (desirable);
• Knowledge of UN administrative procedures (e.g. UNHCR, OCHA, UNICEF, WFP) (desirable)
• Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, beneficiaries and other stakeholders;
• Computer literate (Microsoft office)
• English language skills required (fluent)
• Italian (desirable)
• Ability to work in a volatile and difficult security context, including hardship field locations